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PROCUREMENT OPPORTUNITY

Highways Urban Grass, Shrubs & Hedges Maintenance

Kent County Council · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 21:31.

Opportunity overview

The Supplier shall be responsible for the delivery of programmed and ad hoc grounds maintenance services within the relevant service area. The main service areas are anticipated to include urban grass, shrub and hedge maintenance to support visual amenity and maintain the safe passage of highway users by keeping roads, footways and associated areas clear of vegetation. Works are generally expected to be undertaken Monday to Friday. The annual activities are anticipated to include, but are not limited to: • programmed urban grass cutting visits; • shrub bed maintenance; • hedge maintenance; • rose bed maintenance; • conservation verge and wildflower maintenance; • other programmed maintenance activities; and • ad hoc works as required. Further information will be provided within the tender documents. The Authority currently intends to proceed with a two-lot structure, broadly aligned to the East and West of the county. At this stage, the Authority also intends that a maximum of one lot will be awarded to any single supplier. However, the Authority recognises that Local Government Reorganisation (LGR) may require aspects of the procurement structure to be refined as the procurement progresses. Accordingly, and in accordance with the Competitive Flexible Procedure, the Authority reserves the right to review and amend the lotting approach where reasonably necessary to accommodate LGR outcomes and/or support the Authority's operational and strategic requirements. This may include amendments to: • the number of lots; • lot boundaries; • the maximum number of lots that may be awarded to any one Tenderer; and/or • other related aspects of the lotting structure. To provide sufficient procedural flexibility should such amendments become necessary, this UK4 Tender Notice includes contingency provision for additional lots if required. This does not represent the Authority's current intended structure and should not be interpreted as a guaranteed or predetermined outcome. The final lotting structure will be confirmed during the later stages of the procurement process. The Authority also reserves the right to award some, all or none of the lots stated within this notice. The contract duration is an initial term of 5 years, with the potential for an extension of up to 3 years. The Council reserves the right to exercise the extension in any increments up to the maximum extension period, at its sole discretion. The anticipated annual spend across all lots is currently estimated to be in the region of £2,025,000 per annum (inclusive of VAT). The estimated total maximum value of this procurement across all lots is £22,500,000 (inclusive of VAT). This includes the initial contract term, optional extensions, and allowances for potential inflation, Compensation Events, and other unforeseen but in-scope expenditure. As the lotting structure may evolve during the procurement process, the Authority is unable at this stage to confirm final values per lot. Further detail will be provided to Tenderers during the procurement process. Should the Authority proceed with the currently anticipated two-lot structure, the overall contract value is expected to be broadly split across the two lots. However, this does not guarantee an equal split due to the nature of the service; this is indicative only and subject to change. To apply for this tender please use link: https://www.kentbusinessportal.org.uk/commonNoticeSearch/viewNotice.html?displayNoticeId=1032478186 PLEASE NOTE: When you click RESPOND on the page from the above link, you will be taken to a page entitled "Market Engagement" - this is an ERROR. Please then click REGISTER INTEREST to access the tender opportunity, PLEASE NOTE: THIS UK4 TENDER NOTICE REPLACES DUPLICATE NOTICE : Highways Urban Grass, Shrubs & Hedges Maintenance UK4: Tender notice Notice identifier: 2026/S 000-039181 Procurement identifier (OCID): ocds-h6vhtk-068df3 UK4: Tender notice Notice identifier: 2026/S 000-039181 Procurement identifier (OCID): ocds-h6vhtk-068df3 HAS BEEN TERMINATED

Classification

  • CPV45000000 — Construction work
  • CPV70000000 — Real estate services
  • CPV71421000 — Landscape gardening services
  • CPV77000000 — Agricultural, forestry, horticultural, aquacultural and apicultural services

Lots

  • Lot 2£12.4m · Including VAT
  • Lot 3£1 · Including VAT
  • Lot 4£1 · Including VAT
  • Lot 5£1 · Including VAT
  • Lot 6£1 · Including VAT
  • Lot 7£1 · Including VAT
  • Lot 8£1 · Including VAT
  • Lot 1£10.1m · Including VAT

Documents and notices

  • Tender notice on Find a TenderOpen source ↗
  • Please use this link to apply for this tender. Once registered, tender documents will be made available. PLEASE NOTE: When you click RESPOND on the page from the above link, you will be taken to a page entitled "Market Engagement" - this is an ERROR. Please then click REGISTER INTEREST to access the tender opportunity,Open source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CN250567
Status
active
Procurement Method
selective
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
Please use the below link to apply for this tender: https://www.kentbusinessportal.org.uk/commonNoticeSearch/viewNotice.html?displayNoticeId=1032478186 PLEASE NOTE: When you click RESPOND on the page from the above link, you will be taken to a page entitled "Market Engagement" - this is an ERROR. Please then click REGISTER INTEREST to access the tender opportunity,
Expression Of Interest Deadline
16 Jun 2026, 09:00

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
This procurement is being conducted using the Competitive Flexible Procedure and is expected to include the following stages: 1. Selection Stage (including any Conditions of Participation) 2. Initial Tender Stage 3. Optional Tender Clarification Stage 4. Optional Final Tender Stage Please refer to the Tender Documents for further details of the procurement process, including any applicable thresholds for each stage and the award criteria. The Authority reserves the right to amend the procurement process and/or introduce additional stages where necessary, including refining the procurement structure, requirements, award criteria, evaluation methodology and lotting arrangements during the course of the Competitive Flexible Procedure, in accordance with the Procurement Act 2023. Full details will be provided within the relevant tender documents issued at each stage of the procurement process.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Enquiry period

Ends
12 May 2026, 12:00

Expected award period

Ends
30 Sept 2026, 23:59

Amendments

Entry 1
Description
The following amendments have been made to this procurement notice to allow for flexibility in light of Local Government Reorganisation (LGR). 1: Lotting Structure The Authority currently intends to proceed with a two-lot structure, broadly aligned to the West and East of the county. It is currently anticipated that Lot 1 = West and Lot 2 = East. At this stage, the Authority also intends that a maximum of one lot will be awarded to any single supplier. However, the Authority recognises that Local Government Reorganisation (LGR) may require aspects of the procurement structure to be refined as the procurement progresses. Accordingly, and in accordance with the Competitive Flexible Procedure, the Authority reserves the right to review and amend the lotting approach where reasonably necessary to accommodate LGR outcomes and/or support the Authority's operational and strategic requirements. This may include amendments to: • the number of lots; • lot boundaries; • the maximum number of lots that may be awarded to any one Tenderer; and/or • other related aspects of the lotting structure. To provide sufficient procedural flexibility should such amendments become necessary, this UK4 Tender Notice has been updated to include a contingency provision for additional lots if required, and has been amended to reflect a potential change from 2 to 8 lots. This does not represent the Authority's current intended structure and should not be interpreted as a guaranteed or predetermined outcome. The final lotting structure will be confirmed during the later stages of the procurement process. The Authority also reserves the right to award some, all or none of the lots stated within this notice. The anticipated annual spend across all lots is currently estimated to be in the region of £2,025,000 per annum (inclusive of VAT). The estimated total maximum value of this procurement across all lots is £22,500,000 (inclusive of VAT). This includes the initial contract term, optional extensions, and allowances for potential inflation, Compensation Events, and other unforeseen but in-scope expenditure. As the lotting structure may evolve during the procurement process, the Authority is unable at this stage to confirm final values per lot. However, the values reflect current anticipated contract values, including £10,124,997 for Lot 1 and £12,374,997 for Lot 2, and nominal values of £1 for additional contingency Lots 3-8, as it is currently the Council's intention that these will not be utilised. Further detail will be provided to Tenderers during the procurement process. Should the Authority proceed with the currently anticipated two-lot structure, the overall contract value is expected to be broadly split across the two lots. However, this does not guarantee an equal split due to the nature of the service; these figures are indicative only and subject to change. 2: Deadline for requests to participate The Deadline for requests to participate has been amended to 9am - 16th June 2026. 3: Award Criteria The Award Criteria has been corrected to lowest price above the minimum quality threshold. 4: Market Engagement Notice has been corrected to advise that Market Engagement was carried out in November 2025. 5: Lot values Lots 1 and 2 have been revised to better reflect anticipated spend and the associated proportional financial headroom. The LGR contingency lots have also been assigned a low nominal value, as the authority does not currently anticipate their use. 6:Request Invitation "Request to tender", has been corrected to "Request to participate". Request to tender will occur at subsequent stages of the process. 7.Extensions Wording detailing the description of the extension period has been amended to provide further clarity for suppliers. 8.Conditions of Participation Notice has been corrected to advise the same Conditions of Participation will apply for all lots. 9.Lot locations All lots have been amended to advise KENT as their location.
Id
056042-2026

Lots and requirements

Entry 1
Id
Lot 1
Title
Lot 1
Description
Lot 1 description The Supplier shall be responsible for the delivery of programmed and ad hoc grounds maintenance services within the relevant service area. The main service areas are anticipated to include urban grass, shrub and hedge maintenance to support visual amenity and maintain the safe passage of highway users by keeping roads, footways and associated areas clear of vegetation. Works are generally expected to be undertaken Monday to Friday. The annual activities are anticipated to include, but are not limited to: • programmed urban grass cutting visits; • shrub bed maintenance; • hedge maintenance; • rose bed maintenance; • conservation verge and wildflower maintenance; • other programmed maintenance activities; and • ad hoc works as required. Further information will be provided within the tender documents. The Authority currently intends to proceed with a two-lot structure, broadly aligned to the West and East of the county. It is currently anticipated that Lot 1 = 1 West, and Lot 2 = 2 East. At this stage, the Authority also intends that a maximum of one lot will be awarded to any single supplier. However, the Authority recognises that Local Government Reorganisation (LGR) may require aspects of the procurement structure to be refined as the procurement progresses. Accordingly, and in accordance with the Competitive Flexible Procedure, the Authority reserves the right to review and amend the lotting approach where reasonably necessary to accommodate LGR outcomes and/or support the Authority's operational and strategic requirements. This may include amendments to: • the number of lots; • lot boundaries; • the maximum number of lots that may be awarded to any one Tenderer; and/or • other related aspects of the lotting structure. To provide sufficient procedural flexibility should such amendments become necessary, this UK4 Tender Notice includes contingency provision for additional lots if required. This does not represent the Authority's current intended structure and should not be interpreted as a guaranteed or predetermined outcome. The final lotting structure will be confirmed during the later stages of the procurement process. The Authority also reserves the right to award some, all or none of the lots stated within this notice. The anticipated annual spend across all lots is currently estimated to be in the region of £2,025,000 per annum (inclusive of VAT). The estimated total maximum value of this procurement across all lots is £22,500,000 (inclusive of VAT). This includes the initial contract term, optional extensions, and allowances for potential inflation, Compensation Events, and other unforeseen but in-scope expenditure. As the lotting structure may evolve during the procurement process, the Authority is unable at this stage to confirm final values per lot. However, the values reflect current anticipated contract values, including £10,124,997 for Lot 1 and £12,374,997 for Lot 2, and nominal values of £1 for additional contingency Lots 3-8, as it is currently the Council's intention that these will not be utilised. Further detail will be provided to Tenderers during the procurement process. Should the Authority proceed with the currently anticipated two-lot structure, the overall contract value is expected to be broadly split across the two lots. However, this does not guarantee an equal split due to the nature of the service; these figures are indicative only and subject to change.
Status
active
Has Renewal
Yes

Identifiers

Entry 1
Id
1

Value

Including VAT
10,124,997
Currency
GBP

Award criteria

Weighting Description
In accordance with the Tender Documents.

Criteria

Criterion 1
Type
quality
Name
Minimum Quality Threshold
Description
A minimum quality threshold must be achieved for a tender to be considered on price. Please refer to the Tender Documents for further details.
Criterion 2
Type
price
Name
Lowest Price
Description
Each lot will be awarded in accordance with the evaluation criteria. This will be based on the lowest price per lot, or a combination of lots, in line with the Tender Documents. Please refer to the Tender Documents for further details.

Suitability

Sme
Yes

Contract period

Starts
1 Mar 2027, 00:00
Ends
29 Feb 2032, 23:59
Max Extent Date
28 Feb 2035, 23:59

Renewal

Description
There is the potential for an extension of up to 3 years. The Council reserves the right to exercise the extension in any increments up to the maximum extension period, at its sole discretion.''
Entry 2
Id
2
Title
Lot 2
Description
Lot description 2 The Supplier shall be responsible for the delivery of programmed and ad hoc grounds maintenance services within the relevant service area. The main service areas are anticipated to include urban grass, shrub and hedge maintenance to support visual amenity and maintain the safe passage of highway users by keeping roads, footways and associated areas clear of vegetation. Works are generally expected to be undertaken Monday to Friday. The annual activities are anticipated to include, but are not limited to: • programmed urban grass cutting visits; • shrub bed maintenance; • hedge maintenance; • rose bed maintenance; • conservation verge and wildflower maintenance; • other programmed maintenance activities; and • ad hoc works as required. Further information will be provided within the tender documents. The Authority currently intends to proceed with a two-lot structure, broadly aligned to the West and East of the county. It is currently anticipated that Lot 1 = 1 West, and Lot 2 = 2 East. At this stage, the Authority also intends that a maximum of one lot will be awarded to any single supplier. However, the Authority recognises that Local Government Reorganisation (LGR) may require aspects of the procurement structure to be refined as the procurement progresses. Accordingly, and in accordance with the Competitive Flexible Procedure, the Authority reserves the right to review and amend the lotting approach where reasonably necessary to accommodate LGR outcomes and/or support the Authority's operational and strategic requirements. This may include amendments to: • the number of lots; • lot boundaries; • the maximum number of lots that may be awarded to any one Tenderer; and/or • other related aspects of the lotting structure. To provide sufficient procedural flexibility should such amendments become necessary, this UK4 Tender Notice includes contingency provision for additional lots if required. This does not represent the Authority's current intended structure and should not be interpreted as a guaranteed or predetermined outcome. The final lotting structure will be confirmed during the later stages of the procurement process. The Authority also reserves the right to award some, all or none of the lots stated within this notice. The anticipated annual spend across all lots is currently estimated to be in the region of £2,025,000 per annum (inclusive of VAT). The estimated total maximum value of this procurement across all lots is £22,500,000 (inclusive of VAT). This includes the initial contract term, optional extensions, and allowances for potential inflation, Compensation Events, and other unforeseen but in-scope expenditure. As the lotting structure may evolve during the procurement process, the Authority is unable at this stage to confirm final values per lot. However, the values reflect current anticipated contract values, including £10,124,997 for Lot 1 and £12,374,997 for Lot 2, and nominal values of £1 for additional contingency Lots 3-8, as it is currently the Council's intention that these will not be utilised. Further detail will be provided to Tenderers during the procurement process. Should the Authority proceed with the currently anticipated two-lot structure, the overall contract value is expected to be broadly split across the two lots. However, this does not guarantee an equal split due to the nature of the service; these figures are indicative only and subject to change.
Status
active
Has Renewal
Yes

Value

Including VAT
12,374,997
Currency
GBP

Award criteria

Weighting Description
In accordance with the Tender Documents.

Criteria

Criterion 1
Type
quality
Name
Minimum Quality Threshold
Description
A minimum quality threshold must be achieved for a tender to be considered on price. Please refer to the Tender Documents for further details.
Criterion 2
Type
price
Name
Lowest Price
Description
Each lot will be awarded in accordance with the evaluation criteria. This will be based on the lowest price per lot, or a combination of lots, in line with the Tender Documents. Please refer to the Tender Documents for further details.

Suitability

Sme
Yes

Contract period

Starts
1 Mar 2027, 00:00
Ends
29 Feb 2032, 23:59
Max Extent Date
28 Feb 2035, 23:59

Renewal

Description
There is the potential for an extension of up to 3 years. The Council reserves the right to exercise the extension in any increments up to the maximum extension period, at its sole discretion.''
Entry 3
Id
3
Title
Lot 3
Description
Lot 3 description The Supplier shall be responsible for the delivery of programmed and ad hoc grounds maintenance services within the relevant service area. The main service areas are anticipated to include urban grass, shrub and hedge maintenance to support visual amenity and maintain the safe passage of highway users by keeping roads, footways and associated areas clear of vegetation. Works are generally expected to be undertaken Monday to Friday. The annual activities are anticipated to include, but are not limited to: • programmed urban grass cutting visits; • shrub bed maintenance; • hedge maintenance; • rose bed maintenance; • conservation verge and wildflower maintenance; • other programmed maintenance activities; and • ad hoc works as required. Further information will be provided within the tender documents. The Authority currently intends to proceed with a two-lot structure, broadly aligned to the West and East of the county. It is currently anticipated that Lot 1 = 1 West, and Lot 2 = 2 East. At this stage, the Authority also intends that a maximum of one lot will be awarded to any single supplier. However, the Authority recognises that Local Government Reorganisation (LGR) may require aspects of the procurement structure to be refined as the procurement progresses. Accordingly, and in accordance with the Competitive Flexible Procedure, the Authority reserves the right to review and amend the lotting approach where reasonably necessary to accommodate LGR outcomes and/or support the Authority's operational and strategic requirements. This may include amendments to: • the number of lots; • lot boundaries; • the maximum number of lots that may be awarded to any one Tenderer; and/or • other related aspects of the lotting structure. To provide sufficient procedural flexibility should such amendments become necessary, this UK4 Tender Notice includes contingency provision for additional lots if required. This does not represent the Authority's current intended structure and should not be interpreted as a guaranteed or predetermined outcome. The final lotting structure will be confirmed during the later stages of the procurement process. The Authority also reserves the right to award some, all or none of the lots stated within this notice. The anticipated annual spend across all lots is currently estimated to be in the region of £2,025,000 per annum (inclusive of VAT). The estimated total maximum value of this procurement across all lots is £22,500,000 (inclusive of VAT). This includes the initial contract term, optional extensions, and allowances for potential inflation, Compensation Events, and other unforeseen but in-scope expenditure. As the lotting structure may evolve during the procurement process, the Authority is unable at this stage to confirm final values per lot. However, the values reflect current anticipated contract values, including £10,124,997 for Lot 1 and £12,374,997 for Lot 2, and nominal values of £1 for additional contingency Lots 3-8, as it is currently the Council's intention that these will not be utilised. Further detail will be provided to Tenderers during the procurement process. Should the Authority proceed with the currently anticipated two-lot structure, the overall contract value is expected to be broadly split across the two lots. However, this does not guarantee an equal split due to the nature of the service; these figures are indicative only and subject to change.
Status
active
Has Renewal
Yes

Value

Including VAT
1
Currency
GBP

Award criteria

Weighting Description
In accordance with the Tender Documents.

Criteria

Criterion 1
Type
quality
Name
Minimum Quality Threshold
Description
A minimum quality threshold must be achieved for a tender to be considered on price. Please refer to the Tender Documents for further details.
Criterion 2
Type
price
Name
Lowest Price
Description
Each lot will be awarded in accordance with the evaluation criteria. This will be based on the lowest price per lot, or a combination of lots, in line with the Tender Documents. Please refer to the Tender Documents for further details.

Suitability

Sme
Yes

Contract period

Starts
1 Mar 2027, 00:00
Ends
29 Feb 2032, 23:59
Max Extent Date
28 Feb 2035, 23:59

Renewal

Description
There is the potential for an extension of up to 3 years. The Council reserves the right to exercise the extension in any increments up to the maximum extension period, at its sole discretion.''
Entry 4
Id
4
Title
Lot 4
Description
Lot 4 description The Supplier shall be responsible for the delivery of programmed and ad hoc grounds maintenance services within the relevant service area. The main service areas are anticipated to include urban grass, shrub and hedge maintenance to support visual amenity and maintain the safe passage of highway users by keeping roads, footways and associated areas clear of vegetation. Works are generally expected to be undertaken Monday to Friday. The annual activities are anticipated to include, but are not limited to: • programmed urban grass cutting visits; • shrub bed maintenance; • hedge maintenance; • rose bed maintenance; • conservation verge and wildflower maintenance; • other programmed maintenance activities; and • ad hoc works as required. Further information will be provided within the tender documents. The Authority currently intends to proceed with a two-lot structure, broadly aligned to the West and East of the county. It is currently anticipated that Lot 1 = 1 West, and Lot 2 = 2 East. At this stage, the Authority also intends that a maximum of one lot will be awarded to any single supplier. However, the Authority recognises that Local Government Reorganisation (LGR) may require aspects of the procurement structure to be refined as the procurement progresses. Accordingly, and in accordance with the Competitive Flexible Procedure, the Authority reserves the right to review and amend the lotting approach where reasonably necessary to accommodate LGR outcomes and/or support the Authority's operational and strategic requirements. This may include amendments to: • the number of lots; • lot boundaries; • the maximum number of lots that may be awarded to any one Tenderer; and/or • other related aspects of the lotting structure. To provide sufficient procedural flexibility should such amendments become necessary, this UK4 Tender Notice includes contingency provision for additional lots if required. This does not represent the Authority's current intended structure and should not be interpreted as a guaranteed or predetermined outcome. The final lotting structure will be confirmed during the later stages of the procurement process. The Authority also reserves the right to award some, all or none of the lots stated within this notice. The anticipated annual spend across all lots is currently estimated to be in the region of £2,025,000 per annum (inclusive of VAT). The estimated total maximum value of this procurement across all lots is £22,500,000 (inclusive of VAT). This includes the initial contract term, optional extensions, and allowances for potential inflation, Compensation Events, and other unforeseen but in-scope expenditure. As the lotting structure may evolve during the procurement process, the Authority is unable at this stage to confirm final values per lot. However, the values reflect current anticipated contract values, including £10,124,997 for Lot 1 and £12,374,997 for Lot 2, and nominal values of £1 for additional contingency Lots 3-8, as it is currently the Council's intention that these will not be utilised. Further detail will be provided to Tenderers during the procurement process. Should the Authority proceed with the currently anticipated two-lot structure, the overall contract value is expected to be broadly split across the two lots. However, this does not guarantee an equal split due to the nature of the service; these figures are indicative only and subject to change.
Status
active
Has Renewal
Yes

Value

Including VAT
1
Currency
GBP

Award criteria

Weighting Description
In accordance with the Tender Documents.

Criteria

Criterion 1
Type
quality
Name
Minimum Quality Threshold
Description
A minimum quality threshold must be achieved for a tender to be considered on price. Please refer to the Tender Documents for further details.
Criterion 2
Type
price
Name
Lowest Price
Description
Each lot will be awarded in accordance with the evaluation criteria. This will be based on the lowest price per lot, or a combination of lots, in line with the Tender Documents. Please refer to the Tender Documents for further details.

Suitability

Sme
Yes

Contract period

Starts
1 Mar 2027, 00:00
Ends
29 Feb 2032, 23:59
Max Extent Date
28 Feb 2035, 23:59

Renewal

Description
There is the potential for an extension of up to 3 years. The Council reserves the right to exercise the extension in any increments up to the maximum extension period, at its sole discretion.''
Entry 5
Id
5
Title
Lot 5
Description
Lot 5 description The Supplier shall be responsible for the delivery of programmed and ad hoc grounds maintenance services within the relevant service area. The main service areas are anticipated to include urban grass, shrub and hedge maintenance to support visual amenity and maintain the safe passage of highway users by keeping roads, footways and associated areas clear of vegetation. Works are generally expected to be undertaken Monday to Friday. The annual activities are anticipated to include, but are not limited to: • programmed urban grass cutting visits; • shrub bed maintenance; • hedge maintenance; • rose bed maintenance; • conservation verge and wildflower maintenance; • other programmed maintenance activities; and • ad hoc works as required. Further information will be provided within the tender documents. The Authority currently intends to proceed with a two-lot structure, broadly aligned to the West and East of the county. It is currently anticipated that Lot 1 = 1 West, and Lot 2 = 2 East. At this stage, the Authority also intends that a maximum of one lot will be awarded to any single supplier. However, the Authority recognises that Local Government Reorganisation (LGR) may require aspects of the procurement structure to be refined as the procurement progresses. Accordingly, and in accordance with the Competitive Flexible Procedure, the Authority reserves the right to review and amend the lotting approach where reasonably necessary to accommodate LGR outcomes and/or support the Authority's operational and strategic requirements. This may include amendments to: • the number of lots; • lot boundaries; • the maximum number of lots that may be awarded to any one Tenderer; and/or • other related aspects of the lotting structure. To provide sufficient procedural flexibility should such amendments become necessary, this UK4 Tender Notice includes contingency provision for additional lots if required. This does not represent the Authority's current intended structure and should not be interpreted as a guaranteed or predetermined outcome. The final lotting structure will be confirmed during the later stages of the procurement process. The Authority also reserves the right to award some, all or none of the lots stated within this notice. The anticipated annual spend across all lots is currently estimated to be in the region of £2,025,000 per annum (inclusive of VAT). The estimated total maximum value of this procurement across all lots is £22,500,000 (inclusive of VAT). This includes the initial contract term, optional extensions, and allowances for potential inflation, Compensation Events, and other unforeseen but in-scope expenditure. As the lotting structure may evolve during the procurement process, the Authority is unable at this stage to confirm final values per lot. However, the values reflect current anticipated contract values, including £10,124,997 for Lot 1 and £12,374,997 for Lot 2, and nominal values of £1 for additional contingency Lots 3-8, as it is currently the Council's intention that these will not be utilised. Further detail will be provided to Tenderers during the procurement process. Should the Authority proceed with the currently anticipated two-lot structure, the overall contract value is expected to be broadly split across the two lots. However, this does not guarantee an equal split due to the nature of the service; these figures are indicative only and subject to change.
Status
active
Has Renewal
Yes

Value

Including VAT
1
Currency
GBP

Award criteria

Weighting Description
In accordance with the Tender Documents.

Criteria

Criterion 1
Type
quality
Name
Minimum Quality Threshold
Description
A minimum quality threshold must be achieved for a tender to be considered on price. Please refer to the Tender Documents for further details.
Criterion 2
Type
price
Name
Lowest Price
Description
Each lot will be awarded in accordance with the evaluation criteria. This will be based on the lowest price per lot, or a combination of lots, in line with the Tender Documents. Please refer to the Tender Documents for further details.

Suitability

Sme
Yes

Contract period

Starts
1 Mar 2027, 00:00
Ends
29 Feb 2032, 23:59
Max Extent Date
28 Feb 2035, 23:59

Renewal

Description
There is the potential for an extension of up to 3 years. The Council reserves the right to exercise the extension in any increments up to the maximum extension period, at its sole discretion.''
Entry 6
Id
6
Title
Lot 6
Description
Lot 6 description The Supplier shall be responsible for the delivery of programmed and ad hoc grounds maintenance services within the relevant service area. The main service areas are anticipated to include urban grass, shrub and hedge maintenance to support visual amenity and maintain the safe passage of highway users by keeping roads, footways and associated areas clear of vegetation. Works are generally expected to be undertaken Monday to Friday. The annual activities are anticipated to include, but are not limited to: • programmed urban grass cutting visits; • shrub bed maintenance; • hedge maintenance; • rose bed maintenance; • conservation verge and wildflower maintenance; • other programmed maintenance activities; and • ad hoc works as required. Further information will be provided within the tender documents. The Authority currently intends to proceed with a two-lot structure, broadly aligned to the West and East of the county. It is currently anticipated that Lot 1 = 1 West, and Lot 2 = 2 East. At this stage, the Authority also intends that a maximum of one lot will be awarded to any single supplier. However, the Authority recognises that Local Government Reorganisation (LGR) may require aspects of the procurement structure to be refined as the procurement progresses. Accordingly, and in accordance with the Competitive Flexible Procedure, the Authority reserves the right to review and amend the lotting approach where reasonably necessary to accommodate LGR outcomes and/or support the Authority's operational and strategic requirements. This may include amendments to: • the number of lots; • lot boundaries; • the maximum number of lots that may be awarded to any one Tenderer; and/or • other related aspects of the lotting structure. To provide sufficient procedural flexibility should such amendments become necessary, this UK4 Tender Notice includes contingency provision for additional lots if required. This does not represent the Authority's current intended structure and should not be interpreted as a guaranteed or predetermined outcome. The final lotting structure will be confirmed during the later stages of the procurement process. The Authority also reserves the right to award some, all or none of the lots stated within this notice. The anticipated annual spend across all lots is currently estimated to be in the region of £2,025,000 per annum (inclusive of VAT). The estimated total maximum value of this procurement across all lots is £22,500,000 (inclusive of VAT). This includes the initial contract term, optional extensions, and allowances for potential inflation, Compensation Events, and other unforeseen but in-scope expenditure. As the lotting structure may evolve during the procurement process, the Authority is unable at this stage to confirm final values per lot. However, the values reflect current anticipated contract values, including £10,124,997 for Lot 1 and £12,374,997 for Lot 2, and nominal values of £1 for additional contingency Lots 3-8, as it is currently the Council's intention that these will not be utilised. Further detail will be provided to Tenderers during the procurement process. Should the Authority proceed with the currently anticipated two-lot structure, the overall contract value is expected to be broadly split across the two lots. However, this does not guarantee an equal split due to the nature of the service; these figures are indicative only and subject to change.
Status
active
Has Renewal
Yes

Value

Including VAT
1
Currency
GBP

Award criteria

Weighting Description
In accordance with the Tender Documents.

Criteria

Criterion 1
Type
quality
Name
Minimum Quality Threshold
Description
A minimum quality threshold must be achieved for a tender to be considered on price. Please refer to the Tender Documents for further details.
Criterion 2
Type
price
Name
Lowest Price
Description
Each lot will be awarded in accordance with the evaluation criteria. This will be based on the lowest price per lot, or a combination of lots, in line with the Tender Documents. Please refer to the Tender Documents for further details.

Suitability

Sme
Yes

Contract period

Starts
1 Mar 2027, 00:00
Ends
29 Feb 2032, 23:59
Max Extent Date
28 Feb 2035, 23:59

Renewal

Description
There is the potential for an extension of up to 3 years. The Council reserves the right to exercise the extension in any increments up to the maximum extension period, at its sole discretion.''
Entry 7
Id
7
Title
Lot 7
Description
Lot 7 description The Supplier shall be responsible for the delivery of programmed and ad hoc grounds maintenance services within the relevant service area. The main service areas are anticipated to include urban grass, shrub and hedge maintenance to support visual amenity and maintain the safe passage of highway users by keeping roads, footways and associated areas clear of vegetation. Works are generally expected to be undertaken Monday to Friday. The annual activities are anticipated to include, but are not limited to: • programmed urban grass cutting visits; • shrub bed maintenance; • hedge maintenance; • rose bed maintenance; • conservation verge and wildflower maintenance; • other programmed maintenance activities; and • ad hoc works as required. Further information will be provided within the tender documents. The Authority currently intends to proceed with a two-lot structure, broadly aligned to the West and East of the county. It is currently anticipated that Lot 1 = 1 West, and Lot 2 = 2 East. At this stage, the Authority also intends that a maximum of one lot will be awarded to any single supplier. However, the Authority recognises that Local Government Reorganisation (LGR) may require aspects of the procurement structure to be refined as the procurement progresses. Accordingly, and in accordance with the Competitive Flexible Procedure, the Authority reserves the right to review and amend the lotting approach where reasonably necessary to accommodate LGR outcomes and/or support the Authority's operational and strategic requirements. This may include amendments to: • the number of lots; • lot boundaries; • the maximum number of lots that may be awarded to any one Tenderer; and/or • other related aspects of the lotting structure. To provide sufficient procedural flexibility should such amendments become necessary, this UK4 Tender Notice includes contingency provision for additional lots if required. This does not represent the Authority's current intended structure and should not be interpreted as a guaranteed or predetermined outcome. The final lotting structure will be confirmed during the later stages of the procurement process. The Authority also reserves the right to award some, all or none of the lots stated within this notice. The anticipated annual spend across all lots is currently estimated to be in the region of £2,025,000 per annum (inclusive of VAT). The estimated total maximum value of this procurement across all lots is £22,500,000 (inclusive of VAT). This includes the initial contract term, optional extensions, and allowances for potential inflation, Compensation Events, and other unforeseen but in-scope expenditure. As the lotting structure may evolve during the procurement process, the Authority is unable at this stage to confirm final values per lot. However, the values reflect current anticipated contract values, including £10,124,997 for Lot 1 and £12,374,997 for Lot 2, and nominal values of £1 for additional contingency Lots 3-8, as it is currently the Council's intention that these will not be utilised. Further detail will be provided to Tenderers during the procurement process. Should the Authority proceed with the currently anticipated two-lot structure, the overall contract value is expected to be broadly split across the two lots. However, this does not guarantee an equal split due to the nature of the service; these figures are indicative only and subject to change.
Status
active
Has Renewal
Yes

Value

Including VAT
1
Currency
GBP

Award criteria

Weighting Description
In accordance with the Tender Documents.

Criteria

Criterion 1
Type
quality
Name
Minimum Quality Threshold
Description
A minimum quality threshold must be achieved for a tender to be considered on price. Please refer to the Tender Documents for further details.
Criterion 2
Type
price
Name
Lowest Price
Description
Each lot will be awarded in accordance with the evaluation criteria. This will be based on the lowest price per lot, or a combination of lots, in line with the Tender Documents. Please refer to the Tender Documents for further details.

Suitability

Sme
Yes

Contract period

Starts
1 Mar 2027, 00:00
Ends
29 Feb 2032, 23:59
Max Extent Date
28 Feb 2035, 23:59

Renewal

Description
There is the potential for an extension of up to 3 years. The Council reserves the right to exercise the extension in any increments up to the maximum extension period, at its sole discretion.''
Entry 8
Id
8
Title
Lot 8
Description
Lot 8 description The Supplier shall be responsible for the delivery of programmed and ad hoc grounds maintenance services within the relevant service area. The main service areas are anticipated to include urban grass, shrub and hedge maintenance to support visual amenity and maintain the safe passage of highway users by keeping roads, footways and associated areas clear of vegetation. Works are generally expected to be undertaken Monday to Friday. The annual activities are anticipated to include, but are not limited to: • programmed urban grass cutting visits; • shrub bed maintenance; • hedge maintenance; • rose bed maintenance; • conservation verge and wildflower maintenance; • other programmed maintenance activities; and • ad hoc works as required. Further information will be provided within the tender documents. The Authority currently intends to proceed with a two-lot structure, broadly aligned to the West and East of the county. It is currently anticipated that Lot 1 = 1 West, and Lot 2 = 2 East. At this stage, the Authority also intends that a maximum of one lot will be awarded to any single supplier. However, the Authority recognises that Local Government Reorganisation (LGR) may require aspects of the procurement structure to be refined as the procurement progresses. Accordingly, and in accordance with the Competitive Flexible Procedure, the Authority reserves the right to review and amend the lotting approach where reasonably necessary to accommodate LGR outcomes and/or support the Authority's operational and strategic requirements. This may include amendments to: • the number of lots; • lot boundaries; • the maximum number of lots that may be awarded to any one Tenderer; and/or • other related aspects of the lotting structure. To provide sufficient procedural flexibility should such amendments become necessary, this UK4 Tender Notice includes contingency provision for additional lots if required. This does not represent the Authority's current intended structure and should not be interpreted as a guaranteed or predetermined outcome. The final lotting structure will be confirmed during the later stages of the procurement process. The Authority also reserves the right to award some, all or none of the lots stated within this notice. The anticipated annual spend across all lots is currently estimated to be in the region of £2,025,000 per annum (inclusive of VAT). The estimated total maximum value of this procurement across all lots is £22,500,000 (inclusive of VAT). This includes the initial contract term, optional extensions, and allowances for potential inflation, Compensation Events, and other unforeseen but in-scope expenditure. As the lotting structure may evolve during the procurement process, the Authority is unable at this stage to confirm final values per lot. However, the values reflect current anticipated contract values, including £10,124,997 for Lot 1 and £12,374,997 for Lot 2, and nominal values of £1 for additional contingency Lots 3-8, as it is currently the Council's intention that these will not be utilised. Further detail will be provided to Tenderers during the procurement process. Should the Authority proceed with the currently anticipated two-lot structure, the overall contract value is expected to be broadly split across the two lots. However, this does not guarantee an equal split due to the nature of the service; these figures are indicative only and subject to change.
Status
active
Has Renewal
Yes

Value

Including VAT
1
Currency
GBP

Award criteria

Weighting Description
In accordance with the Tender Documents.

Criteria

Criterion 1
Type
quality
Name
Minimum Quality Threshold
Description
A minimum quality threshold must be achieved for a tender to be considered on price. Please refer to the Tender Documents for further details.
Criterion 2
Type
price
Name
Lowest Price
Description
Each lot will be awarded in accordance with the evaluation criteria. This will be based on the lowest price per lot, or a combination of lots, in line with the Tender Documents. Please refer to the Tender Documents for further details.

Suitability

Sme
Yes

Contract period

Starts
1 Mar 2027, 00:00
Ends
29 Feb 2032, 23:59
Max Extent Date
28 Feb 2035, 23:59

Renewal

Description
There is the potential for an extension of up to 3 years. The Council reserves the right to exercise the extension in any increments up to the maximum extension period, at its sole discretion.''

Items and delivery

Item 1
Id
Lot 1
Related Lot
Lot 1

Additional Classifications

Entry 1
Scheme
CPV
Id
45000000
Description
Construction work
Entry 2
Scheme
CPV
Id
70000000
Description
Real estate services
Entry 3
Scheme
CPV
Id
71421000
Description
Landscape gardening services
Entry 4
Scheme
CPV
Id
77000000
Description
Agricultural, forestry, horticultural, aquacultural and apicultural services

Delivery locations

Entry 1
Region
UKJ4
Country
GB
Country Name
United Kingdom
Item 2
Id
2
Related Lot
2

Additional Classifications

Entry 1
Scheme
CPV
Id
45000000
Description
Construction work
Entry 2
Scheme
CPV
Id
70000000
Description
Real estate services
Entry 3
Scheme
CPV
Id
71421000
Description
Landscape gardening services
Entry 4
Scheme
CPV
Id
77000000
Description
Agricultural, forestry, horticultural, aquacultural and apicultural services

Delivery locations

Entry 1
Region
UKJ4
Country
GB
Country Name
United Kingdom
Item 3
Id
3
Related Lot
3

Additional Classifications

Entry 1
Scheme
CPV
Id
45000000
Description
Construction work
Entry 2
Scheme
CPV
Id
70000000
Description
Real estate services
Entry 3
Scheme
CPV
Id
71421000
Description
Landscape gardening services
Entry 4
Scheme
CPV
Id
77000000
Description
Agricultural, forestry, horticultural, aquacultural and apicultural services

Delivery locations

Entry 1
Region
UKJ4
Country
GB
Country Name
United Kingdom
Item 4
Id
4
Related Lot
4

Additional Classifications

Entry 1
Scheme
CPV
Id
45000000
Description
Construction work
Entry 2
Scheme
CPV
Id
70000000
Description
Real estate services
Entry 3
Scheme
CPV
Id
71421000
Description
Landscape gardening services
Entry 4
Scheme
CPV
Id
77000000
Description
Agricultural, forestry, horticultural, aquacultural and apicultural services

Delivery locations

Entry 1
Region
UKJ4
Country
GB
Country Name
United Kingdom
Item 5
Id
5
Related Lot
5

Additional Classifications

Entry 1
Scheme
CPV
Id
45000000
Description
Construction work
Entry 2
Scheme
CPV
Id
70000000
Description
Real estate services
Entry 3
Scheme
CPV
Id
71421000
Description
Landscape gardening services
Entry 4
Scheme
CPV
Id
77000000
Description
Agricultural, forestry, horticultural, aquacultural and apicultural services

Delivery locations

Entry 1
Region
UKJ4
Country
GB
Country Name
United Kingdom
Item 6
Id
6
Related Lot
6

Additional Classifications

Entry 1
Scheme
CPV
Id
45000000
Description
Construction work
Entry 2
Scheme
CPV
Id
70000000
Description
Real estate services
Entry 3
Scheme
CPV
Id
71421000
Description
Landscape gardening services
Entry 4
Scheme
CPV
Id
77000000
Description
Agricultural, forestry, horticultural, aquacultural and apicultural services

Delivery locations

Entry 1
Region
UKJ4
Country
GB
Country Name
United Kingdom
Item 7
Id
7
Related Lot
7

Additional Classifications

Entry 1
Scheme
CPV
Id
45000000
Description
Construction work
Entry 2
Scheme
CPV
Id
70000000
Description
Real estate services
Entry 3
Scheme
CPV
Id
71421000
Description
Landscape gardening services
Entry 4
Scheme
CPV
Id
77000000
Description
Agricultural, forestry, horticultural, aquacultural and apicultural services

Delivery locations

Entry 1
Region
UKJ4
Country
GB
Country Name
United Kingdom
Item 8
Id
8
Related Lot
8

Additional Classifications

Entry 1
Scheme
CPV
Id
45000000
Description
Construction work
Entry 2
Scheme
CPV
Id
70000000
Description
Real estate services
Entry 3
Scheme
CPV
Id
71421000
Description
Landscape gardening services
Entry 4
Scheme
CPV
Id
77000000
Description
Agricultural, forestry, horticultural, aquacultural and apicultural services

Delivery locations

Entry 1
Region
UKJ4
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
L-1
Document Type
biddingDocuments
Description
Please use this link to apply for this tender. Once registered, tender documents will be made available. PLEASE NOTE: When you click RESPOND on the page from the above link, you will be taken to a page entitled "Market Engagement" - this is an ERROR. Please then click REGISTER INTEREST to access the tender opportunity,
Entry 3
Id
056042-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
15 Jun 2026, 10:24
Format
text/html

Planning and budget

No Engagement Notice Rationale
Market engagement was carried out November 2025 under UK2: Preliminary market engagement notice reference : Notice identifier: 2025/S 000-077681 Procurement identifier (OCID): ocds-h6vhtk-05e777

Buyer, suppliers and contacts

Organisation 1
Name
Kent County Council
Id
GB-PPON-PLDL-8938-YGYW

Identifier

Scheme
GB-PPON
Id
PLDL-8938-YGYW

Address

Street Address
County Hall
Locality
Maidstone
Postal Code
ME14 1XQ
Country
GB
Country Name
United Kingdom
Region
UKJ45

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Maidstone · UKJ45 · ME14 1XQ · United Kingdom
  • Delivery location · UKJ4 · United Kingdom

Notice and amendment history

8 published notice versions reviewed by ProcuraAxis.

8 VERSIONS
  1. 039280-2026Tender notice on Find a Tender ·
  2. 040131-2026Tender notice on Find a Tender ·
  3. 040739-2026Tender notice on Find a Tender ·
  4. 040747-2026Tender notice on Find a Tender ·
  5. 041444-2026Tender notice on Find a Tender ·
  6. 052536-2026Tender notice on Find a Tender ·
  7. 054924-2026Tender notice on Find a Tender ·
  8. 056042-2026Tender notice on Find a Tender ·