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PROCUREMENT OPPORTUNITY

Continued Provision of a Fleet Management System

Southend-on-Sea City Council · Contract details notice on Find a Tender

Tender information last checkedLast checked 2 Oct 2026, 14:16.

Opportunity overview

Southend-on-Sea City Council is looking for continued Provision of a Fleet Management System (Currently Jaama Key2 and Digital Check Sheet App. Features of the system to include (but not limited to): Accidents, Allocations, Audit Viewer, Asset Type Manager, Diary/Events, DVLA Vehicle Lookup Module, Insurance Policy Management, Maintenance, Manufacturer Recalls, MOT/Plating Management, Recovery, Road Fund Licence, Short Message Service, Supplier SMR, Tyre Management, Vehicles/Assets (Inc Disposals), Vehicle Mileage Import, Vehicle Mileage Import, Vehicle V5 Data Import, Driver Management, P11D P46 & BIK Management, Fleet Purchase Accounts, Fleet Nominal Accounts, Operating Expenses, Purchase Invoices, Purchase Transactions. Digital check sheet app includes (but limited to): Vehicle checks, Accident reporting, Vehicle mileage reading.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

JAAMA LTD

Matched by number
Contract value
£60.4k
Awarded
Not supplied
Contract signed
12 Apr 2026
Including VAT
£72.4k
Award ID
1
Status
active
Identifier
GB-COH 05186026
Location
Lichfield, UKG24, WS14 0QP, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN808602
Status
complete
Procurement Method
limited
Procurement Method Details
Below threshold - limited competition

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
complete

Buyer, suppliers and contacts

Organisation 1
Name
Southend-on-Sea City Council
Id
GB-PPON-PJDT-6566-GZNX

Identifier

Scheme
GB-PPON
Id
PJDT-6566-GZNX

Address

Street Address
Civic Centre, Victoria Avenue, Southend On Sea, Essex
Locality
Southend-on-Sea
Postal Code
SS2 6FA
Country
GB
Country Name
United Kingdom
Region
UKH31

Contact

Name
Gemma Loizou
Telephone
01702 215000

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
JAAMA LTD
Id
GB-COH-05186026

Identifier

Scheme
GB-COH
Id
05186026

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PLQH-8991-VQZH

Address

Street Address
Two Lichfield South, Wall Island
Locality
Lichfield
Postal Code
WS14 0QP
Country
GB
Country Name
United Kingdom
Region
UKG24

Contact

Telephone
0844 8484 333

Roles

supplier

Details

Scale
sme
Vcse
No

Award information

Award 1
Id
1
Status
active
Main Procurement Category
goods

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48170000
Description
Compliance software package

Delivery locations

Entry 1
Region
UKH31
Country
GB
Country Name
United Kingdom

Suppliers

Supplier 1
Id
GB-COH-05186026
Name
JAAMA LTD

Related lots

1

Contracts and changes

Entry 1
Id
1
Award ID
1
Title
Continued Provision of a Fleet Management System
Status
active
Has Renewal
Yes
Has Options
Yes
Above Threshold
No
Date Signed
13 Apr 2026, 00:00

Period

Starts
13 Apr 2026, 00:00
Ends
12 Mar 2029, 23:59
Max Extent Date
12 Mar 2031, 23:59

Renewal

Description
2 optional extensions of 12 months each. Optional Extension 1: 13/03/2029 to 12/03/2030 Optional Extension 2: 13/03/2030 to 12/03/2031.

Options

Description
Includes the option to add additional DVLA licence Checks. The supplier is aware that due to the forthcoming Local Government Reorganisation affecting Councils in Essex, there may be a need to increase the number of users, drivers, vehicles and DVLA Licence Checks. The scope is currently unknown and will be addressed once the scale and scope of the change has been quantified.

Value

Including VAT
72,448.85
Amount
60,374.04
Currency
GBP

Documents

Entry 1
Id
038856-2026
Document Type
contractNotice
Notice Type
UK7
Description
Contract details notice on Find a Tender
Published
28 Apr 2026, 18:17
Format
text/html

Recorded locations

  • Buyer location · Southend-on-Sea · UKH31 · SS2 6FA · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 038856-2026Contract details notice on Find a Tender ·