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PROCUREMENT OPPORTUNITY

Whiteley Homes Trust - Provision of Communal Cleaning

The Whiteley Homes Trust · Tender notice on Find a Tender

Tender information last checkedLast checked 2 Oct 2026, 14:27.

Opportunity overview

Whiteley Homes Trust (WHT) requires a Contractor to deliver comprehensive cleaning services across its estate at Whiteley Village. The contract covers communal areas within residential buildings including entrances, exits, doors and door glass, hallways, landings, staircases, internal and external windows, walls, ceilings, light fittings, skirting boards, ledges and bin rooms, together with external areas and courtyards. The contract also includes cleaning of a range of community and amenity facilities including offices, kitchens, bathrooms, laundry rooms, communal lounges, a church, pool and changing rooms, activity centre, clubhouse and community café, shop complex and village hall. Furniture cleaning and the maintenance of communal lighting checks are also included within the scope. Optional and instructed works include pressure washing of floors, walls and ceilings, machine scrubbing and stripping and polishing of vinyl floors, steam cleaning of carpeted areas, graffiti removal and bulk waste and fly-tip removal. The Contractor will be required to provide all equipment, materials and cleaning chemicals, and maintain appropriate health and safety, COSHH and risk assessment records throughout the contract. All staff must hold basic DBS checks appropriate to working in proximity to elderly and vulnerable residents.

Classification

  • CPV90910000 — Cleaning services
  • CPV90911000 — Accommodation, building and window cleaning services
  • CPV90911200 — Building-cleaning services
  • CPV90911300 — Window-cleaning services
  • CPV90918000 — Bin-cleaning services
  • CPV90919000 — Office, school and office equipment cleaning services
  • CPV90921000 — Disinfecting and exterminating services
  • CPV90922000 — Pest-control services
  • CPV90924000 — Fumigation services
  • CPV98341140 — Caretaker services

Lots

  • Lot LOT-0000£700k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
1391
Status
active
Procurement Method
open
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
Has Recurrence
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
A two stage procurement, consisting of an initial 'Conditions of Participation Stage' wherein bidders are provided an opportunity to demonstrate their organisation's capability and experience of delivering similar projects in the past. Then, a minimum number of bidders progress to the 'Final Tender Stage' where the focus of the evaluation shifts and bidders are expected to showcase how they are going to deliver this specific contract for The Whiteley Homes Trust. The Final Tender Stage also includes commercial evaluation. The top ranked bidder at this stage will be appointed - assuming The Whiteley Homes Trust decides not to withdraw the procurement either in part, or in full which it retains the right to do. A full description of the process is included in the tender documents.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
13 Jul 2026, 00:00

Enquiry period

Ends
27 May 2026, 17:00

Expected award period

Ends
21 Aug 2026, 23:59

Recurrence

Dates

Entry 1
Starts
1 Apr 2030, 23:59

Lots and requirements

Entry 1
Id
LOT-0000
Status
active
Has Renewal
Yes

Value

Including VAT
840,000
Amount
700,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality
Description
60% weighting attributed to all quality elements, including interviews.

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
price
Name
Price

Numbers

Entry 1
Number
40
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Listed in the tender documents.
Criterion 2
Type
technical
Description
Listed in the tender documents.

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
16 Nov 2026, 00:00
Ends
15 Oct 2031, 23:59
Max Extent Date
14 Nov 2036, 23:59

Renewal

Description
This contract is for an initial 5 year term, with 2 optional extensions. One for 3 years, then another for 2 years. The total length of the contract, including extensions, is therefore 10 years. The estimated contract value given in this notice is for the initial term only.

Items and delivery

Item 1
Id
LOT-0000
Related Lot
LOT-0000

Additional Classifications

Entry 1
Scheme
CPV
Id
90910000
Description
Cleaning services
Entry 2
Scheme
CPV
Id
90911000
Description
Accommodation, building and window cleaning services
Entry 3
Scheme
CPV
Id
90911200
Description
Building-cleaning services
Entry 4
Scheme
CPV
Id
90911300
Description
Window-cleaning services
Entry 5
Scheme
CPV
Id
90918000
Description
Bin-cleaning services
Entry 6
Scheme
CPV
Id
90919000
Description
Office, school and office equipment cleaning services
Entry 7
Scheme
CPV
Id
90921000
Description
Disinfecting and exterminating services
Entry 8
Scheme
CPV
Id
90922000
Description
Pest-control services
Entry 9
Scheme
CPV
Id
90924000
Description
Fumigation services
Entry 10
Scheme
CPV
Id
98341140
Description
Caretaker services

Delivery locations

Entry 1
Region
UKJ
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
038646-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
28 Apr 2026, 14:26
Format
text/html

Planning and budget

No Engagement Notice Rationale
The Whiteley Homes Trust is satisfied that there is a sufficiently sized market of potential suppliers to meet this need.

Buyer, suppliers and contacts

Organisation 1
Name
Echelon Consultancy
Id
GB-PPON-PWDT-5224-RGBZ
Role Details
External consultancy, appointed by The Whiteley Homes Trust to administer the procurement and assist with documentation development.

Identifier

Scheme
GB-PPON
Id
PWDT-5224-RGBZ

Address

Street Address
Echelon House, 219a Hatfield Road
Locality
St Albans
Postal Code
AL1 4TB
Country
GB
Country Name
United Kingdom
Region
UKH23

Contact

Name
Joey Barron
Telephone
+44 1707339800

Roles

procuringEntity
Organisation 2
Name
The Whiteley Homes Trust
Id
GB-PPON-PHMN-6682-PQMX

Identifier

Scheme
GB-PPON
Id
PHMN-6682-PQMX

Address

Street Address
Huntley House Octagon Road
Locality
Walton-on-Thames
Postal Code
KT12 4BF
Country
GB
Country Name
United Kingdom
Region
UKJ25

Contact

Name
Oliver Turnbull

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Walton-on-Thames · UKJ25 · KT12 4BF · United Kingdom
  • Delivery location · UKJ · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 038483-2026Tender notice on Find a Tender ·
  2. 038646-2026Tender notice on Find a Tender ·