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PROCUREMENT OPPORTUNITY

Window Replacement & Associated Works

Bristol City Council · Tender notice on Find a Tender

Tender information last checkedLast checked 2 Oct 2026, 16:35.

Opportunity overview

The council intends to appoint a provider to deliver an ongoing window replacement programme for its low rise housing stock (up to four storeys), primarily during the spring and summer months. Works may be carried out simultaneously across multiple nearby streets or blocks and will include the replacement or repair of windows, balcony doors, entrance doors, and related building fabric elements. In addition, Bristol City Council requires window servicing for several high rise buildings (five storeys and above), with works taking place across the city. The scope includes, but is not limited to: 1. Scaffolding installation and management 2. UPVC, timber, and aluminium window and door replacement 3. Spandrel panel replacement 4. Window and door repairs 5. Window servicing across applicable properties

Classification

  • CPV44221000 — Windows, doors and related items
  • CPV45421100 — Installation of doors and windows and related components

Lots

  • Lot 1: SOR's for UPVC£1.8m
  • Lot 2: Timber & other£200k
  • Lot 3: Window Servicing£100k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN807967
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
works
Above Threshold
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Participation Fees

Entry 1
Description
no fees to join framework
Id
ocds-h6vhtk-068ae6

Type

win

Techniques

Has Framework Agreement
Yes

Framework Agreement

Maximum Participants
10
Method
withAndWithoutReopeningCompetition
Period Rationale
n/a - framework contract term will not exceed 4 years
Type
closed
Description
Lot Overview Lot 1: SOR's for UPVC: For the purpose of supplying and installing new UPVC windows across a range of properties, including 2-4 storey low‑rise blocks managed by Landlord Services. The top 3 scoring providers will be admitted to this lot. Lot 2: Timber & other: For the purpose of carrying out sash and full window replacements. Any non-like‑for‑like work will require Planning Department approval before starting. The top 4 scoring providers will be admitted to this lot. Lot 3: Window Servicing: For the purpose of undertaking window servicing works on a 5 year rolling programme across 62 high rise blocks. The top 3 scoring providers will be admitted to this lot. Weighting Breakdown per Lot The council will evaluate on the basis of what is the most advantageous bid, which will consist of criteria made up of the following for each lot: Lot 1: 60% price, 20% quality, 20% social value (18% quantitative + 2% Qualitative Delivery Plan). Lot 2: 60% price, 32% quality and 8% social value. Lot 3: 60% price, 32% quality and 8% social value. Scores will be awarded in accordance with the standard Bristol City Council Scoring Matrix, to which weightings and sub weightings will be applied.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
29 May 2026, 12:00

Enquiry period

Ends
22 May 2026, 23:59

Expected award period

Ends
6 Jul 2026, 23:59

Lots and requirements

Entry 1
Id
1
Title
Lot 1: SOR's for UPVC
Description
For the purpose of supplying and installing new UPVC windows across a range of properties, including 2-4 storey low‑rise blocks managed by Landlord Services. The top 3 scoring providers will be admitted to this lot. Works that can be priced using the provided NHF Schedule of Rates (SORs) will be issued as direct awards to the 3 providers in ranked order. The lot is ranked (1)(2)(3) based on the weightings let at time of framework tender and is anticipated to receive the following percentage of anticipated value of work across the lot. Rank 1: 50%, Rank 2: 30%, Rank 3: 20% Weightings for lot 1: 60% price, 20% quality, 20% social value (18% quantitative + 2% Qualitative Delivery Plan)
Status
active

Value

Including VAT
2,160,000
Amount
1,800,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Price

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality
Description
Quality weighting recorded here is inclusive of the Social Value weightings.

Numbers

Entry 1
Number
40
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
technical
Description
Suppliers must have a valid certification with FENSA or CERTASS (or equivalent) for the installation of windows and doors in residential properties.

Contract period

Starts
3 Aug 2026, 00:00
Ends
2 Aug 2030, 23:59
Entry 2
Id
2
Title
Lot 2: Timber & other
Description
For the purpose of carrying out sash and full window replacements. Any non-like‑for‑like work will require Planning Department approval before starting. The top 4 scoring providers will be admitted to this lot. Lot 2 of this framework will be awarded and managed through mini‑competitions. Successful suppliers appointed to Lot 2 will be invited to take part in individual mini‑competitions as requirements arise. For each mini‑competition, Bristol City Council will issue a specification, evaluation criteria, and submission deadlines. Work will be awarded based on the outcome of each mini‑competition rather than a direct call‑off. Weightings for Lot 2: 60% price, 32% quality and 8% social value
Status
active

Value

Including VAT
240,000
Amount
200,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Price

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality
Description
Quality weighting recorded here is inclusive of the Social Value weightings.

Numbers

Entry 1
Number
40
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
technical
Description
Suppliers must have a valid certification with FENSA or CERTASS (or equivalent) for the installation of windows and doors in residential properties.

Contract period

Starts
3 Aug 2026, 00:00
Ends
2 Aug 2030, 23:59
Entry 3
Id
3
Title
Lot 3: Window Servicing
Description
For the purpose of undertaking window servicing works on a 5 year rolling programme across 62 high rise blocks. The top 3 scoring providers will be admitted to this lot. Works that can be priced using the provided NHF Schedule of Rates (SORs) will be issued as direct awards to the 3 providers in ranked order. Each new order is offered to the first ranked provider in the sequence; if a provider is unable to accept, the offer moves to the next ranked provider. Weightings for lot 3: 60% price, 32% quality and 8% social value
Status
active

Value

Including VAT
120,000
Amount
100,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Price

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality
Description
Quality weighting recorded here is inclusive of the Social Value weightings.

Numbers

Entry 1
Number
40
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
technical
Description
Suppliers must have a valid certification with FENSA or CERTASS (or equivalent) for the installation of windows and doors in residential properties.

Contract period

Starts
3 Aug 2026, 00:00
Ends
2 Aug 2030, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
44221000
Description
Windows, doors and related items
Entry 2
Scheme
CPV
Id
45421100
Description
Installation of doors and windows and related components

Delivery locations

Entry 1
Region
UKK11
Country
GB
Country Name
United Kingdom
Item 2
Id
2
Related Lot
2

Additional Classifications

Entry 1
Scheme
CPV
Id
44221000
Description
Windows, doors and related items
Entry 2
Scheme
CPV
Id
45421100
Description
Installation of doors and windows and related components

Delivery locations

Entry 1
Region
UKK11
Country
GB
Country Name
United Kingdom
Item 3
Id
3
Related Lot
3

Additional Classifications

Entry 1
Scheme
CPV
Id
44221000
Description
Windows, doors and related items
Entry 2
Scheme
CPV
Id
45421100
Description
Installation of doors and windows and related components

Delivery locations

Entry 1
Region
UKK11
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
037691-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
24 Apr 2026, 15:29
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Bristol City Council
Id
GB-PPON-PWXH-3837-PDTD

Identifier

Scheme
GB-PPON
Id
PWXH-3837-PDTD

Address

Street Address
City Hall, College Green
Locality
Bristol
Postal Code
BS1 5TR
Country
GB
Country Name
United Kingdom
Region
UKK11

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Bristol · UKK11 · BS1 5TR · United Kingdom
  • Delivery location · UKK11 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 037691-2026Tender notice on Find a Tender ·