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ID 6509258 - DFC - NMNI - Key management system for all museum sites - PRE-MARKET ENGAGEMENT

National Museums NI · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 2 Oct 2026, 17:27.

Opportunity overview

**Preliminary Market Engagement** The Department for Communities, National Museums Northern Ireland (NMNI), is preparing to initiate a procurement process to establish a contract for a the provision, support and maintenance of a Key Management System for all NMNI sites. The contract duration is estimated to be 8 years. The potential scale and scope of this contract is such that it offers a significant opportunity to bidders. Prior to initiating the procurement, NMNI wishes to establish the level of market interest in participating in the procurement process. The questionnaire must be completed and submitted via eTendersNI by the engagement deadline of 3pm on 26th May 2026. Please see document entitled "ID 6509258 - PME Questionnaire Key Management System" in CfT documents for further detail.

Classification

  • CPV35000000 — Security, fire-fighting, police and defence equipment
  • CPV35100000 — Emergency and security equipment
  • CPV35120000 — Surveillance and security systems and devices
  • CPV35121000 — Security equipment
  • CPV44520000 — Locks, keys and hinges
  • CPV72220000 — Systems and technical consultancy services
  • CPV72250000 — System and support services
  • CPV72253000 — Helpdesk and support services
  • CPV72253200 — Systems support services
  • CPV72500000 — Computer-related services
  • CPV72610000 — Computer support services
  • CPV72611000 — Technical computer support services

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ID 6509258
Main Procurement Category
goods
Above Threshold
No
Status
planning

Legal basis

Id
2023/54
Scheme
UKPGA

Additional Procurement Categories

services

Communication

Future Notice Date
1 Sept 2026, 23:59

Lots and requirements

Entry 1
Id
1
Has Renewal
Yes
Status
planning

Contract period

Starts
1 Jan 2027, 00:00
Ends
31 Dec 2030, 23:59
Max Extent Date
31 Dec 2034, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
35121000
Description
Security equipment
Entry 2
Scheme
CPV
Id
35120000
Description
Surveillance and security systems and devices
Entry 3
Scheme
CPV
Id
35100000
Description
Emergency and security equipment
Entry 4
Scheme
CPV
Id
35000000
Description
Security, fire-fighting, police and defence equipment
Entry 5
Scheme
CPV
Id
44520000
Description
Locks, keys and hinges
Entry 6
Scheme
CPV
Id
72611000
Description
Technical computer support services
Entry 7
Scheme
CPV
Id
72610000
Description
Computer support services
Entry 8
Scheme
CPV
Id
72500000
Description
Computer-related services
Entry 9
Scheme
CPV
Id
72220000
Description
Systems and technical consultancy services
Entry 10
Scheme
CPV
Id
72250000
Description
System and support services
Entry 11
Scheme
CPV
Id
72253000
Description
Helpdesk and support services
Entry 12
Scheme
CPV
Id
72253200
Description
Systems support services

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom

Planning and budget

Milestones

Entry 1
Id
engagement
Type
engagement
Description
If you wish to participate in the Contracting Authority’s Preliminary Market Engagement for this requirement, a questionnaire for completion is available via eTendersNI under ID 6509258. The questionnaire must be completed and submitted via eTendersNI by the engagement deadline date and time detailed above.
Due
26 May 2026, 23:59
Status
scheduled

Documents

Entry 1
Id
037173-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Published
23 Apr 2026, 15:00
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
National Museums NI
Id
GB-PPON-PHRL-2489-HJBV

Identifier

Scheme
GB-PPON
Id
PHRL-2489-HJBV

Address

Street Address
Ulster Folk Museum
Locality
Holywood
Postal Code
BT18 0EU
Country
GB
Country Name
United Kingdom
Region
UKN09

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthorityCentralGovernment
Description
Public authority - central government
Entry 2
Scheme
UK_CA_DEVOLVED_REGULATIONS
Id
GB-NIR
Description
Northern Irish devolved regulations apply
Organisation 2
Name
CPD - Supplies & Services Division
Id
GB-PPON-PVWG-8426-YWXV
Role Details
Construction and Procurement Delivery – Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.

Identifier

Scheme
GB-PPON
Id
PVWG-8426-YWXV

Address

Street Address
303 Airport Road West
Locality
Belfast
Postal Code
BT3 9ED
Country
GB
Country Name
United Kingdom
Region
UKN06

Contact

Roles

procuringEntity
processContactPoint

Recorded locations

  • Buyer location · Holywood · UKN09 · BT18 0EU · United Kingdom
  • Delivery location · UKN · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 037173-2026Preliminary market engagement notice on Find a Tender ·