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PROCUREMENT OPPORTUNITY

The Provision of a Leisure Management System

Caerphilly County Borough Council · Contract award notice on Find a Tender

Tender information last checkedLast checked 27 Sept 2026, 05:41.

Opportunity overview

Caerphilly County Borough Council are intending to award a contract for the Provision of a Leisure Management System. The contract is for the provision, implementation, support, maintenance and ongoing development of a cloud-based Leisure Management System for Caerphilly County Borough Council. The solution will support the management of leisure centres, sports facilities and parks bookings, memberships, courses, customer accounts, online payments, reporting and associated administration functions. The contract includes software licensing, implementation, training, support and maintenance services.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

GLADSTONE MRM LIMITED

Matched by exact name
Published award value
£1.5m
Awarded
28 Jun 2026
Award ID
1
Status
pending
Identifier
GB-PPON PRHV-9662-QQBZ
Location
Oxfordshire, UKJ14, OX10 9BT, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CCBC/PS2976/26/JT
Status
complete
Procurement Method
open
Procurement Method Details
Competitive flexible procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
complete

Buyer, suppliers and contacts

Organisation 1
Name
Caerphilly County Borough Council
Id
GB-PPON-PWHP-2369-JPYL

Identifier

Scheme
GB-PPON
Id
PWHP-2369-JPYL

Address

Street Address
Penallta House, Tredomen Park
Locality
Hengoed
Postal Code
CF82 7PG
Country
GB
Country Name
United Kingdom
Region
UKL16

Contact

Name
Jessica Thomas
Telephone
01443863382

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Entry 2
Scheme
UK_CA_DEVOLVED_REGULATIONS
Id
GB-WLS
Description
Welsh devolved regulations apply
Organisation 2
Name
GLADSTONE MRM LIMITED
Id
GB-PPON-PRHV-9662-QQBZ

Identifier

Scheme
GB-PPON
Id
PRHV-9662-QQBZ

Address

Street Address
Gladstone House Hithercroft Road
Locality
Oxfordshire
Postal Code
OX10 9BT
Country
GB
Country Name
United Kingdom
Region
UKJ14

Contact

Roles

supplier

Details

Scale
sme
Vcse
No
Public Service Mission Organization
No
Sheltered Workshop
No

Award information

Award 1
Id
1
Title
The Provision of a Leisure Management System
Status
pending
Date
29 Jun 2026, 00:00
Main Procurement Category
services
Above Threshold
Yes
Has Renewal
Yes
Has Options
Yes
Assessment Summaries Date Sent
7 Jul 2026, 00:00

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48000000
Description
Software package and information systems
Entry 2
Scheme
CPV
Id
72000000
Description
IT services: consulting, software development, Internet and support

Delivery locations

Entry 1
Region
UKL16
Country
GB
Country Name
United Kingdom

Value

Including VAT
1,800,000
Amount
1,500,000
Currency
GBP

Suppliers

Supplier 1
Id
GB-PPON-PRHV-9662-QQBZ
Name
GLADSTONE MRM LIMITED

Standstill Period

Ends
17 Jul 2026, 23:59

Contract period

Starts
1 Sept 2027, 00:00
Ends
31 Aug 2032, 23:59
Max Extent Date
31 Aug 2037, 23:59

Renewal

Description
The Council reserves the right to extend the contract for a further period of up to 60 months.

Options

Description
The Council reserves the right to purchase additional services and functionality from the successful supplier where they are directly related to and within the scope of the leisure management system. This may include (but is not limited to): Additional system modules or enhancements Integration with third-party systems Additional licences or user capacity System upgrades and configuration changes Training, support, and consultancy services These options may be exercised where required to support service improvement, operational changes, or evolving business needs during the term of the contract.

Related lots

1

Documents

Entry 1
Id
063834-2026
Document Type
awardNotice
Notice Type
UK6
Description
Contract award notice on Find a Tender
Published
7 Jul 2026, 16:39
Format
text/html

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Due
20 Jul 2026, 23:59
Status
scheduled

Recorded locations

  • Buyer location · Hengoed · UKL16 · CF82 7PG · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 037008-2026Tender notice on Find a Tender ·
  2. 063834-2026Contract award notice on Find a Tender ·