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PROCUREMENT OPPORTUNITY

The provision of Town Hall Council Chamber Audio, Visual and Webcasting System

Leicester City Council · Contract details notice on Find a Tender

Tender information last checkedLast checked 26 Sept 2026, 07:32.

Opportunity overview

The Council would like to invite Suppliers to submit a Tender for selection of a single Supplier to supply, installation and maintenance of a comprehensive Audio Visual conferencing, presentation and webcasting system for the Leicester Town Hall Council Chamber that is scalable in the event of an expansion to Leicester City Council’s political boundary determined by Local Government Reorganisation. The opportunity is not divided into Lots because the installation has multiple systems requirements which must operate in a cohesive format and multiple suppliers would Increase technical risk, Undermine contract liability and create contract management complexity. A Preliminary Market Engagement was not undertaken. The existing system is no longer operating acceptably. The audio quality has diminished to a suboptimal standard and experiences audio interference with audio issues further magnified on the public webcast. Replacement is needed for the first Council meeting after the summer recess scheduled for 17 September 2026. There is insufficient time to undertake a pre-market engagement and consecutively run a procurement exercise and meet the September deadline.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

VP-AV Limitd

Match pending…
Contract value
£537.3k
Awarded
Not supplied
Contract signed
30 Jul 2026
Including VAT
£644.7k
Award ID
1
Status
active
Identifier
GB-PPON PHXW-6319-TTVY
Location
Andover, UKJ36, SP10 3UR, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
1091PCEBS
Status
complete
Procurement Method
open
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Covered By

GPA
CPTPP

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published

Buyer, suppliers and contacts

Organisation 1
Name
Leicester City Council
Id
GB-PPON-PXRT-5737-VBQD

Identifier

Scheme
GB-PPON
Id
PXRT-5737-VBQD

Address

Street Address
City Hall (4th Floor)
Locality
Leicester
Postal Code
LE1 1FZ
Country
GB
Country Name
United Kingdom
Region
UKF21

Contact

Name
Pamela Chirara
Telephone
+44 1164543502

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
privateUtility
Description
Private utility
Organisation 2
Name
VP-AV Limitd
Id
GB-PPON-PHXW-6319-TTVY

Identifier

Scheme
GB-PPON
Id
PHXW-6319-TTVY

Address

Street Address
Innovation House
Locality
Andover
Postal Code
SP10 3UR
Country
GB
Country Name
United Kingdom
Region
UKJ36

Contact

Roles

supplier

Details

Scale
sme
Vcse
No
Public Service Mission Organization
No
Sheltered Workshop
No

Award information

Award 1
Id
1
Status
active
Main Procurement Category
goods

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48000000
Description
Software package and information systems

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Suppliers

Supplier 1
Id
GB-PPON-PHXW-6319-TTVY
Name
VP-AV Limitd

Related lots

1

Contracts and changes

Entry 1
Id
1
Award ID
1
Title
The provision of Town Hall Council Chamber Audio, Visual and Webcasting System
Status
active
Has Renewal
Yes
Has Options
Yes
Above Threshold
Yes
Date Signed
31 Jul 2026, 00:00

Period

Starts
1 Sept 2026, 00:00
Ends
31 Aug 2031, 23:59
Max Extent Date
31 Aug 2036, 23:59

Renewal

Description
Initial term of 5 years with the option to extend for 2+3 years

Options

Description
The contract award value is presented as a range to reflect both the core requirements and those associated with Local Government Reorganisation (LGR). The value excluding LGR is £409,656.55. Additional costs of £235,079.63 apply to accommodate LGR, resulting in a maximum total contract value of £644,736.20 (including VAT)

Value

Including VAT
644,736.2
Amount
537,280.15
Currency
GBP

Documents

Entry 1
Id
074432-2026
Document Type
contractNotice
Notice Type
UK7
Description
Contract details notice on Find a Tender
Published
6 Aug 2026, 07:50
Format
text/html

Recorded locations

  • Buyer location · Leicester · UKF21 · LE1 1FZ · United Kingdom

Notice and amendment history

4 published notice versions reviewed by ProcuraAxis.

4 VERSIONS
  1. 035842-2026Tender notice on Find a Tender ·
  2. 036381-2026Tender notice on Find a Tender ·
  3. 061968-2026Contract award notice on Find a Tender ·
  4. 074432-2026Contract details notice on Find a Tender ·