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PROCUREMENT OPPORTUNITY

FHFT - NC - Electronic Document Management Solution (EDMS)

FRIMLEY HEALTH NHS FOUNDATION TRUST · Transparency notice on Find a Tender

Tender information last checkedLast checked 2 Oct 2026, 22:32.

Opportunity overview

A secure digital platform to be used by the Trust to create, store, manage and retrieve patient records and operational documents.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

HYLAND UK OPERATIONS LIMITED

Matched by number
Published award value
£504.7k
Awarded
Not supplied
Award ID
1
Status
pending
Identifier
GB-COH 04429260
Location
Maidenhead, UKJ11, SL6 1AF, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
FHFT - NC - Electronic Document Management Solution (EDMS) W183207
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
Benchmarking has been carried out via the NHS Commercial Solutions - Digital Document Solutions framework with suppliers that have the capability to provide an EDMS solution to establish value for money.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
additionalRepeatExtensionPartialReplacement

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published

Buyer, suppliers and contacts

Organisation 1
Name
FRIMLEY HEALTH NHS FOUNDATION TRUST
Id
GB-NHS-RDU

Identifier

Scheme
GB-NHS
Id
RDU

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PLMQ-6855-CXLL

Address

Street Address
Portsmouth Road
Locality
Frimley
Postal Code
GU16 7UJ
Country
GB
Country Name
United Kingdom
Region
UKJ25

Contact

Name
Babs Paine

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthorityCentralGovernment
Description
Public authority - central government
Organisation 2
Name
HYLAND UK OPERATIONS LIMITED
Id
GB-COH-04429260

Identifier

Scheme
GB-COH
Id
04429260

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PLMD-5712-PYNP

Address

Street Address
Ground Floor The Place
Locality
Maidenhead
Postal Code
SL6 1AF
Country
GB
Country Name
United Kingdom
Region
UKJ11

Contact

Roles

supplier

Details

Scale
large
Vcse
No

Award information

Award 1
Id
1
Status
pending
Main Procurement Category
services
Above Threshold
Yes

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48311000
Description
Document management software package
Entry 2
Scheme
CPV
Id
72512000
Description
Document management services

Delivery locations

Entry 1
Region
UKJ
Country
GB
Country Name
United Kingdom

Value

Including VAT
605,682.82
Amount
504,735.69
Currency
GBP

Suppliers

Supplier 1
Id
GB-COH-04429260
Name
HYLAND UK OPERATIONS LIMITED

Contract period

Starts
1 Jun 2026, 00:00
Ends
31 May 2029, 23:59

Related lots

1

Documents

Entry 1
Id
034505-2026
Document Type
awardNotice
Notice Type
UK5
Description
Transparency notice on Find a Tender
Published
16 Apr 2026, 09:51
Format
text/html

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Due
18 May 2026, 23:59
Status
scheduled

Recorded locations

  • Buyer location · Frimley · UKJ25 · GU16 7UJ · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 034505-2026Transparency notice on Find a Tender ·