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PROCUREMENT OPPORTUNITY

Housing and Asset Management System (HAMS)

Oxford City Council · Tender notice on Find a Tender

Tender information last checkedLast checked 24 Sept 2026, 12:12.

Opportunity overview

The principal aim of this procurement is to appoint one or more suitably qualified and experienced suppliers to provide a modern, secure and scalable cloud-based Housing and Asset Management System (Lot 1) and/or Repairs and Maintenance System (Lot 2), together with all associated implementation, migration, integration, training, support and account management services.

Classification

  • CPV72212781 — System management software development services

Lots

  • Housing and Asset Management System£6.7m
  • Repairs and Maintenance system£3.3m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
OCC0001070
Status
active
Procurement Method
open
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
Via the Oxford City Council Intend Portal. Bidders who are not currently registered can do so here: https://in-tendhost.co.uk/oxfordcc/aspx/Home

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
Oxford City Council is seeking a strategic technology partner to supply, implement and support a cloud-based Housing, Repairs and Asset Management System. This will be tendered in 2 separate lots: Lot 1 - Housing and Asset Management System Lot 2 - Repairs and Maintenance system Suppliers may tender for Lot 1, Lot 2 or both Lots. The procurement process will follow the below stages: Stage 1) Review of Conditions of Participation. All bidders who meet the requirements will proceed to Stage 2. Stage 2) Review of Quality The top 3 scoring suppliers in each lot will proceed to Stage 3. Stage 3) Review of Social Value, Price and Demonstrations of systems The winning bidder for each lot will be the highest scoring suppliers based on the total score for all parts.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
8 Oct 2026, 14:00

Expected award period

Ends
16 Dec 2026, 23:59

Lots and requirements

Entry 1
Id
1
Title
Housing and Asset Management System
Description
An integrated, cloud-based solution that supports operational, strategic and regulatory activities across housing services. The solution will replace existing legacy technologies, simplify the application landscape and provide a single, trusted source of information for residents, households, properties, assets and associated service activities.
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
8,000,000
Amount
6,666,666
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality

Numbers

Entry 1
Number
70
Weight
percentageExact
Criterion 2
Type
price
Name
Price

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 3
Type
quality
Name
Social Value

Numbers

Entry 1
Number
10
Weight
percentageExact

Contract period

Starts
1 Feb 2027, 00:00
Ends
31 Jan 2037, 23:59
Max Extent Date
31 Jan 2042, 23:59

Renewal

Description
One 5 year period, up to a maximum term of 15 years.

Options

Description
The right to additional purchases while the contract is valid. The contract may include options for additional services and variations within the scope of the procurement, including but not limited to: Additional modules, functionality or system features Additional integration services with other systems Additional implementation or configuration services beyond the initial scope Additional support, training or consultancy services Any such options will be exercised at the discretion of the contracting authority and will be subject to the pricing structure, unit rates or charging mechanisms set out in the tender and contract. Options will only be used where they fall within the scope of the original procurement and represent value for money.
Entry 2
Id
2
Title
Repairs and Maintenance system
Description
Software, implementation services, data migration, integration services, training, testing, support and ongoing account management for a repairs and maintenance system.
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
4,000,000
Amount
3,333,333
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality

Numbers

Entry 1
Number
70
Weight
percentageExact
Criterion 2
Type
price
Name
Price

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 3
Type
quality
Name
Social Value

Numbers

Entry 1
Number
10
Weight
percentageExact

Contract period

Starts
1 Feb 2027, 00:00
Ends
31 Jan 2037, 23:59
Max Extent Date
31 Jan 2042, 23:59

Renewal

Description
One 5 year period, up to a maximum term of 15 years.

Options

Description
The right to additional purchases while the contract is valid. The contract may include options for additional services and variations within the scope of the procurement, including but not limited to: Additional modules, functionality or system features Additional integration services with other systems Additional implementation or configuration services beyond the initial scope Additional support, training or consultancy services Any such options will be exercised at the discretion of the contracting authority and will be subject to the pricing structure, unit rates or charging mechanisms set out in the tender and contract. Options will only be used where they fall within the scope of the original procurement and represent value for money.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
72212781
Description
System management software development services
Item 2
Id
2
Related Lot
2

Additional Classifications

Entry 1
Scheme
CPV
Id
72212781
Description
System management software development services

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
083575-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
3 Sept 2026, 15:37
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Oxford City Council
Id
GB-PPON-PJQW-3663-YMYQ

Identifier

Scheme
GB-PPON
Id
PJQW-3663-YMYQ

Address

Street Address
Oxford Town Hall, St Aldates
Locality
Oxford
Postal Code
OX1 1BX
Country
GB
Country Name
United Kingdom
Region
UKJ14

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Oxford · UKJ14 · OX1 1BX · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 034337-2026Preliminary market engagement notice on Find a Tender ·
  2. 083575-2026Tender notice on Find a Tender ·