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PROCUREMENT OPPORTUNITY

Fleet Sustainability and Compliance - Vehicle Maintenance and Repair

Southend-on-Sea City Council · Contract award notice on Find a Tender

Tender information last checkedLast checked 27 Sept 2026, 04:42.

Opportunity overview

Southend-on-Sea City Council (SCC) is seeking to award a contract to three (3) Suppliers to provide SCC with a reliable, compliant, and high-quality fleet maintenance provision, that ensures the Council's vehicles remain safe, roadworthy, operationally available, and fully compliant with legal and manufacturer requirements when operating. This Service will cover the delivery of scheduled maintenance, reactive repairs, tyre services, and associated support activities as defined across the individual Lots, with the Suppliers required to meet the standards, responsibilities, and operational requirements set out in this specification. The requirements have been split into three (3) Lots; further information is set out below; Lot 1 Fleet Vehicle Routine Scheduled Maintenance Lot 2 Reactive Maintenance & Repairs Lot 3 Mobile Tyres Repairs & Replacement Local Government Reform and Re-organisation: The contracting authority is Southend-on-Sea City Council and any Successor Body meaning one or more entities which assumes any of the Council's functions (as applicable) as a result of Local Government Reform (LGR). Such successor body or bodies may be, without limitation, a local authority, a combined county authority, a strategic authority or any other status determined pursuant to the Devolution and LGR Legislation.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

FAIRWAY MOTORS (SOUTHEND) LIMITED

Matched by number
Published award value
£342.4k
Awarded
7 Jul 2026
Award ID
1
Status
pending
Identifier
GB-COH 05297446
Location
Southend On Sea, UKH31, SS2 6GE, United Kingdom

PLANTEXPAND LIMITED

Matched by number
Published award value
£376.6k
Awarded
7 Jul 2026
Award ID
2
Status
pending
Identifier
GB-COH 02194749
Location
Weybridge, UKJ25, KT13 0NY, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated
  • Lot 2Value not stated
  • Lot 3Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN811962
Status
complete
Procurement Method
open
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
complete
Entry 2
Id
2
Status
complete
Entry 3
Id
3
Status
complete

Buyer, suppliers and contacts

Organisation 1
Name
Southend-on-Sea City Council
Id
GB-PPON-PJDT-6566-GZNX

Identifier

Scheme
GB-PPON
Id
PJDT-6566-GZNX

Address

Street Address
Civic Centre, Victoria Avenue, Southend On Sea, Essex
Locality
Southend-on-Sea
Postal Code
SS2 6FA
Country
GB
Country Name
United Kingdom
Region
UKH31

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
FAIRWAY MOTORS (SOUTHEND) LIMITED
Id
GB-COH-05297446

Identifier

Scheme
GB-COH
Id
05297446

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PWLZ-3511-LLNL

Address

Street Address
7 - 8 Britannia Business Park
Locality
Southend On Sea
Postal Code
SS2 6GE
Country
GB
Country Name
United Kingdom
Region
UKH31

Contact

Roles

supplier

Details

Scale
sme
Vcse
No
Public Service Mission Organization
No
Sheltered Workshop
No
Organisation 3
Name
PLANTEXPAND LIMITED
Id
GB-COH-02194749

Identifier

Scheme
GB-COH
Id
02194749

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PWQP-9821-GZWN

Address

Street Address
C/O Aspreys Accountants Ltd, No.5 The Heights
Locality
Weybridge
Postal Code
KT13 0NY
Country
GB
Country Name
United Kingdom
Region
UKJ25

Contact

Roles

supplier

Details

Scale
sme
Vcse
No
Public Service Mission Organization
No
Sheltered Workshop
No
Organisation 4
Name
UNIVERSAL TYRE COMPANY (DEPTFORD) LIMITED(THE)
Id
GB-COH-00278970

Identifier

Scheme
GB-COH
Id
00278970

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PMXZ-6629-YNZV

Address

Street Address
Icknield Street Drive
Locality
Redditch
Postal Code
B98 0DE
Country
GB
Country Name
United Kingdom
Region
UKG12

Contact

Roles

supplier

Details

Scale
large
Vcse
No

Award information

Award 1
Id
1
Title
Lot 1 Fleet Vehicle Routine Scheduled Maintenance
Status
pending
Date
8 Jul 2026, 00:00
Main Procurement Category
services
Above Threshold
Yes
Has Renewal
Yes
Assessment Summaries Date Sent
8 Jul 2026, 00:00

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
50100000
Description
Repair, maintenance and associated services of vehicles and related equipment

Delivery locations

Entry 1
Region
UKH31
Country
GB
Country Name
United Kingdom

Value

Including VAT
342,417.6
Currency
GBP

Suppliers

Supplier 1
Id
GB-COH-05297446
Name
FAIRWAY MOTORS (SOUTHEND) LIMITED

Standstill Period

Ends
20 Jul 2026, 23:59

Contract period

Starts
1 Aug 2026, 00:00
Ends
31 Jul 2029, 23:59
Max Extent Date
31 Jul 2030, 23:59

Renewal

Description
One further option to extend by a 12 month period.

Related lots

1

Documents

Entry 1
Id
064390-2026
Document Type
awardNotice
Notice Type
UK6
Description
Contract award notice on Find a Tender
Published
8 Jul 2026, 16:35
Format
text/html

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Due
21 Jul 2026, 23:59
Status
scheduled
Award 2
Id
2
Title
Lot 2 Reactive Maintenance & Repairs
Status
pending
Date
8 Jul 2026, 00:00
Main Procurement Category
services
Above Threshold
Yes
Has Renewal
Yes
Assessment Summaries Date Sent
8 Jul 2026, 00:00

Items

Item 1
Id
2
Related Lot
2

Additional Classifications

Entry 1
Scheme
CPV
Id
50100000
Description
Repair, maintenance and associated services of vehicles and related equipment

Delivery locations

Entry 1
Region
UKH31
Country
GB
Country Name
United Kingdom

Value

Including VAT
376,611.6
Currency
GBP

Suppliers

Supplier 1
Id
GB-COH-02194749
Name
PLANTEXPAND LIMITED

Standstill Period

Ends
20 Jul 2026, 23:59

Contract period

Starts
1 Aug 2026, 00:00
Ends
31 Jul 2029, 23:59
Max Extent Date
31 Jul 2030, 23:59

Renewal

Description
One further option to extend by a 12 month period.

Related lots

2

Documents

Entry 1
Id
064390-2026
Document Type
awardNotice
Notice Type
UK6
Description
Contract award notice on Find a Tender
Published
8 Jul 2026, 16:35
Format
text/html

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Due
21 Jul 2026, 23:59
Status
scheduled
Award 3
Id
3
Title
Lot 3 Mobile Tyres Repairs & Replacement
Status
active
Date
8 Jul 2026, 00:00
Main Procurement Category
services
Above Threshold
No
Has Renewal
Yes
Assessment Summaries Date Sent
8 Jul 2026, 00:00

Items

Item 1
Id
3
Related Lot
3

Additional Classifications

Entry 1
Scheme
CPV
Id
50100000
Description
Repair, maintenance and associated services of vehicles and related equipment

Delivery locations

Entry 1
Region
UKH31
Country
GB
Country Name
United Kingdom

Value

Including VAT
14,880
Currency
GBP

Suppliers

Supplier 1
Id
GB-COH-00278970
Name
UNIVERSAL TYRE COMPANY (DEPTFORD) LIMITED(THE)

Contract period

Starts
1 Aug 2026, 00:00
Ends
31 Jul 2029, 23:59
Max Extent Date
31 Jul 2030, 23:59

Renewal

Description
One further option to extend by a 12 month period.

Related lots

3

Documents

Entry 1
Id
064390-2026
Document Type
awardNotice
Notice Type
UK6
Description
Contract award notice on Find a Tender
Published
8 Jul 2026, 16:35
Format
text/html

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Due
21 Jul 2026, 23:59
Status
scheduled

Recorded locations

  • Buyer location · Southend-on-Sea · UKH31 · SS2 6FA · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 033949-2026Tender notice on Find a Tender ·
  2. 064390-2026Contract award notice on Find a Tender ·