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PROCUREMENT OPPORTUNITY

Provision of Culture Media, Labware and Embryoslides

QE Facilities Ltd · Contract details notice on Find a Tender

Tender information last checkedLast checked 1 Oct 2026, 23:57.

Opportunity overview

A 5 year price agreement for the provision of Culture Media, Labware and Embryoslides for use within the Gateshead Fertility Services. Cost based on previous 12 months spend is estimated to be £323,124.75 ex VAT, £387,749.70 inc VAT over the term of the 5 year agreement

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

VITROLIFE LIMITED

Matched by number
Contract value
£323.1k
Awarded
Not supplied
Contract signed
29 Apr 2026
Including VAT
£387.7k
Award ID
1
Status
active
Identifier
GB-COH 04628698
Location
Warwick, UKG13, CV34 4HL, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-0681b5
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
Embryo culture media is a critical component of the IVF process, with a direct impact on embryo development, clinical pregnancy rates, and potentially the long-term health outcomes of resulting offspring. Any change in culture media therefore represents a significant clinical decision with inherent risk. It is not feasible to conduct a tandem trial using multiple media products concurrently within our service. Such an approach would require formal ethical approval and would introduce substantial complexity into routine clinical practice. Furthermore, any transition between media systems would necessarily affect all patients undergoing treatment during that period, thereby exposing them to potential variability in outcomes. While retrospective analysis could be undertaken to evaluate the impact of a change on key performance indicators, this would only be possible after implementation, at which point any negative effects on patient outcomes would already have occurred. In addition, EmbryoScope time-lapse incubators require the use of EmbryoScope-specific culture dishes (slides), which are the only compatible consumables for this equipment. This creates a technical dependency that further limits the ability to consider alternative suppliers. For these reasons, this direct award is justified under Section 41 of the Procurement Act 2023, relying on Schedule 5, paragraph 6 (single supplier: technical reasons). The requirement can only be supplied by a particular supplier due to technical compatibility and the absence of reasonable alternatives. A change in supplier would result in incompatibility and/or disproportionate clinical and operational risk.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
singleSuppliersTechnicalReasons

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published

Buyer, suppliers and contacts

Organisation 1
Name
QE Facilities Ltd
Id
GB-PPON-PXGG-1229-JLQM

Identifier

Scheme
GB-PPON
Id
PXGG-1229-JLQM

Address

Street Address
Queen Elizabeth Hospital, Queen Elizabeth Avenue, Sheriff Hill
Locality
Gateshead
Postal Code
NE9 6SX
Country
GB
Country Name
United Kingdom
Region
UKC22

Contact

Name
Steven McCallum QEF/QEH
Telephone
0191 445 2805

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthorityCentralGovernment
Description
Public authority - central government
Organisation 2
Name
VITROLIFE LIMITED
Id
GB-COH-04628698

Identifier

Scheme
GB-COH
Id
04628698

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PGHJ-7852-TXHV

Address

Street Address
1 Chapel Street
Locality
Warwick
Postal Code
CV34 4HL
Country
GB
Country Name
United Kingdom
Region
UKG13

Contact

Roles

supplier

Details

Scale
sme
Vcse
No
Public Service Mission Organization
No
Sheltered Workshop
No

Award information

Award 1
Id
1
Status
active
Main Procurement Category
goods

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
33696500
Description
Laboratory reagents

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Suppliers

Supplier 1
Id
GB-COH-04628698
Name
VITROLIFE LIMITED

Related lots

1

Contracts and changes

Entry 1
Id
1
Award ID
1
Status
active
Above Threshold
Yes
Date Signed
30 Apr 2026, 00:00

Period

Starts
1 May 2026, 00:00
Ends
30 Apr 2031, 23:59

Value

Including VAT
387,749.7
Amount
323,124.75
Currency
GBP

Agreed Metrics

Entry 1
Id
1
Title
Delivery Performance

Observations

Entry 1
Id
frequency

Period

Duration In Months
12
Entry 2
Id
2
Title
Product Quality - Non Conformance

Observations

Entry 1
Id
frequency

Period

Duration In Months
12
Entry 3
Id
3
Title
Contractual Compliance

Observations

Entry 1
Id
frequency

Period

Duration In Months
12

Documents

Entry 1
Id
044335-2026
Document Type
contractNotice
Notice Type
UK7
Description
Contract details notice on Find a Tender
Published
14 May 2026, 12:45
Format
text/html

Recorded locations

  • Buyer location · Gateshead · UKC22 · NE9 6SX · United Kingdom

Notice and amendment history

3 published notice versions reviewed by ProcuraAxis.

3 VERSIONS
  1. 033640-2026Transparency notice on Find a Tender ·
  2. 033770-2026Contract award notice on Find a Tender ·
  3. 044335-2026Contract details notice on Find a Tender ·