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PROCUREMENT OPPORTUNITY

Bridgwater Fair - Electric Supply

Bridgwater Town Council · Tender notice on Find a Tender

Tender information last checkedLast checked 3 Oct 2026, 02:01.

Opportunity overview

St Matthews Fair, Market Electricity Supply. Date & Time: Annually on the Last Wednesday of September, install to be in place before 9am on the Tuesday of fair week. Duration: Electricity supply available daily from 09.00 - 00.00 Tuesday until end of event Saturday 23.00. Cabling to be removed before 10am Sunday morning when the highway reopens. Location: West Street, Bridgwater, Somerset. Requirements: 8 Generators at various locations on West Street Bridgwater. Generator 1 - 60KVA Silent generator. Feed up to 14 power supplies ranging up to 75m in length per outlet. Ranging from 16 - 32amp. All in minimum IP44 protection or above. Using HO7RN-F type cable. Generator 2 - 60KVA Silent generator. Feed up to 14 power supplies ranging up to 75m in length per outlet. Ranging from 16 - 32amp. All in minimum IP44 protection or above. Using HO7RN-F type cable. Generator 3 - Min 100KVA Silent generator. Feed up to 14 power supplies ranging up to 75m in length per outlet. Supply up to 63amp 3 phase. All in minimum IP44 protection or above. Using HO7RN-F type cable. Generator 4 - Min 100KVA Silent generator. Feed up to 14 power supplies ranging up to 75m in length per outlet. Supply up to 63amp single phase. All in minimum IP44 protection or above. Using HO7RN-F type cable. Generator 5 - 60KVA Silent generator. Feed up to 14 power supplies ranging up to 75m in length per outlet. Ranging from 16 - 32amp. All in minimum IP44 protection or above. Using HO7RN-F type cable. Generator 6 - 30KVA Silent generator. Feed up to 14 power supplies ranging up to 75m in length per outlet. Ranging from 16 - 32amp. All in minimum IP44 protection or above. Using HO7RN-F type cable. Generator 7 - 60KVA Silent generator. Feed up to 14 power supplies ranging up to 75m in length per outlet. Ranging from 16 - 32amp. All in minimum IP44 protection or above. Using HO7RN-F type cable. Generator 8 - Min 100KVA Silent generator. Feed up to 14 power supplies ranging up to 75m in length per outlet. Supply up to 63amp 3 phase. All in minimum IP44 protection or above. Using HO7RN-F type cable. Cable ramp protection to be used on all public footpaths offering ADA level or suitable for wheelchair access. All generators to have external fuel tanks or battery towers to last the duration of the event Tuesday - Saturday. Generators are located behind stalls and not accessible for fuel delivery's during the event. All fuel costs to be included in tender costs. Fuel to be as sustainable as possible. Hydrotreated Vegetable Oil (HVO) or other solutions. Electrical cover to be provided on site during opening hours 08.00 - 00.00 Tuesday to Saturday. Power shut off overnight. All transport costs to be included in tender price. 3. Contractor Requirements The contractor must be a fully licensed provider, with a track record of delivering large-scale public events. Provide all necessary documentation, including risk assessments, method statements, and proof of insurance. Work in liaison with Bridgwater Town Council to agree on safety measures, and any other necessary arrangements. Be responsible for all necessary setup, maintenance, and clean-up operations. Ensure all waste is disposed of in an environmentally responsible manner. Contractors should provide a detailed quotation on BTCSMF06.

Classification

  • CPV09300000 — Electricity, heating, solar and nuclear energy
  • CPV31000000 — Electrical machinery, apparatus, equipment and consumables; lighting
  • CPV51100000 — Installation services of electrical and mechanical equipment

Lots

  • Lot 1£180k · Including VAT

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
BTCMF
Status
active
Procurement Method
open
Procurement Method Details
Below threshold - open competition
Main Procurement Category
services
Above Threshold
No
How to submit
Submissions will only be accepted if they are returned: Via post to: Bridgwater Town Council, High Street, Bridgwater, Somerset, TA6 3AS Marked for the attention of: Rob Semple, Community Services Director. Tender returns must remain anonymous until the tender opening is completed. There must not be any markings showing your company name on the envelope and the envelope must be marked 'Electrical Services for Bridgwater Fair and Related Services Tender.' Bids received which include the identify of the bidder on the packaging or delivery note and bids received which do not provide all of the information or that arrive after the 12 noon deadline will be disqualified. It is for bidders to ensure that their submission is compliant. No claims will be accepted where a bidder or his delivery organisation has delivered a late bid for any reason.

Legal basis

Id
2023/54
Scheme
UKPGA

Techniques

Has Framework Agreement
Yes

Framework Agreement

Method
withReopeningCompetition
Type
closed
Description
The Council will evaluate each Tender and award the contract to the supplier/s that offers the most advantageous tender proposal based upon the Councils' overriding requirements. As part of this procurement the Council accepts no obligation in any way to award the contract to the lowest or any bidder; or consider any additional information received from suppliers other than that requested as part of the Tender. Each Tender will be checked initially for compliance with all requirements of the ITT, where information is deemed to be unsuitable or missing a tender will be disqualified. Mandatory Information is not scored. Information scored on a Pass/Fail weighting must be provided. Unsatisfactory responses may result in your tender being disqualified. Tenders will be evaluated against the award criteria detailed in BTCSMF08. The Council shall not be obliged to accept the lowest tender.

Submission terms

Electronic Submission Policy
notAllowed

Tender Period

Ends
8 May 2026, 12:00

Enquiry period

Ends
29 Apr 2026, 17:00

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
180,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Price
Description
The pricing element of Applicants' Bid will be evaluated using the following scoring system. The lowest tendered price will be allocated a maximum score of 40%. Other tendered prices which are higher will be scored using the following equation: % score = lowest tendered price ____________________ X 40% your tendered price

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Type
quality
Name
Relevant experience
Description
Provide a detailed description of the event service you can offer. Outline how your proposal meets our requirements, including your ability to deliver a high-quality service. Highlight your past experience, showcasing previous similar events you have delivered. List any relevant qualifications, certifications, or industry accreditations that demonstrate your suitability for this contract.

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 3
Type
quality
Name
Equipment
Description
2) Detail the equipment you will use to deliver the event, including generators, fuel type, and safety mechanisms. Specify the number of staff available for the event, their roles, and their relevant experience. Explain how you will ensure adequate staffing levels for setup, operation, and clean-up.

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 4
Type
quality
Name
Health and Safety
Description
Describe your approach to health and safety, including compliance with relevant UK legislation and industry standards. Explain how you will mitigate risks associated with electrical supply and safe cable systems, emergency procedures, and weather contingencies. Provide details of your risk assessment process and any staff training in health and safety

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 5
Type
quality
Name
Warranties
Description
4) Outline any warranties or guarantees provided with your service, including your commitment to addressing any issues that may arise. Specify contingency plans in case of delivery issues and cancellation due to unforeseen circumstances such as extreme weather conditions.

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 6
Type
quality
Name
Environmental responsibility
Description
5) Environmental Responsibility - Outline your approach to sustainability, including the use of recyclable materials, reduction of single-use plastics, and responsible disposal of waste. Specify any hazardous chemicals used and the measures taken to minimise environmental impact.

Numbers

Entry 1
Number
10
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
1 Sept 2026, 00:00
Ends
31 Oct 2028, 23:59
Max Extent Date
31 Oct 2030, 23:59

Renewal

Description
Option to extend for an additional year x 2

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
09300000
Description
Electricity, heating, solar and nuclear energy
Entry 2
Scheme
CPV
Id
31000000
Description
Electrical machinery, apparatus, equipment and consumables; lighting
Entry 3
Scheme
CPV
Id
51100000
Description
Installation services of electrical and mechanical equipment

Delivery locations

Entry 1
Region
UKK
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
L-1
Document Type
biddingDocuments
Entry 2
Id
L-2
Document Type
technicalSpecifications
Entry 3
Id
A-14583
Document Type
biddingDocuments
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Entry 4
Id
A-14584
Document Type
biddingDocuments
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Entry 5
Id
A-14585
Document Type
biddingDocuments
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Entry 6
Id
A-14587
Document Type
biddingDocuments
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Entry 7
Id
A-14588
Document Type
biddingDocuments
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Entry 8
Id
A-14589
Document Type
biddingDocuments
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Entry 9
Id
A-14590
Document Type
biddingDocuments
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Entry 10
Id
032786-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
10 Apr 2026, 12:23
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Bridgwater Town Council
Id
GB-PPON-PTDW-8965-DWPG

Identifier

Scheme
GB-PPON
Id
PTDW-8965-DWPG

Address

Street Address
Town Hall
Locality
Bridgwater
Postal Code
TA6 3AS
Country
GB
Country Name
United Kingdom
Region
UKK23

Contact

Telephone
01278 427692

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Bridgwater · UKK23 · TA6 3AS · United Kingdom
  • Delivery location · UKK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 032786-2026Tender notice on Find a Tender ·