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PROCUREMENT OPPORTUNITY

Insurance and Related Services to Wales & West Housing Association Limited

Wales & West Housing Association Limited · Tender notice on Find a Tender

Tender information last checkedLast checked 1 Oct 2026, 19:01.

Opportunity overview

Wales & West Housing Association Limited are looking to appoint one or more providers to deliver their Insurance and related services for Property, legal liability and other general (non-life) insurable risks. The programme will require Insurance and related services for risks that may include but not be limited to: property damage and business interruption, employers, public, products and property owners liability, business combined/office, money, all risks, computer, contract works, group personal accident and employment practices liability. This list is to be decided at the sole discretion of Wales & West Housing Association Limited. Suppliers will be required to have the financial ability to deliver the programme, including Insurers with a minimum rating of ‘A-’ from standard and poor, 'A-' from AM Best, or an equivalent rating by an independent and reputable credit rating agency and approved by the bidder’s market security committee. In the case of any rating less than A-, the contracting authority will evaluate and accept the nominated insurer(s) at its sole discretion, subject to disclosure and acceptance prior to the ITT bid deadline of the bidder’s market security committee’s latest report, including written recommendation from the bidder’s market security committee. Suppliers will be assessed but not limited to the following high level criterion: - The ability to provide the Contracting Authority with a choice of suitable insurers and/or suitable cover options - A skilled and competent service team, being Client Relationship Management, Insurance Claims management, Insurance Broking / underwriting and insurable risk managers - The delivery of quality service to the Contracting Authority and our clients, including that provided to us by any third-party contractor employed by you or by the Insurer(s) you propose

Classification

  • CPV66000000 — Financial and insurance services
  • CPV66514110 — Motor vehicle insurance services
  • CPV66516100 — Motor vehicle liability insurance services
  • CPV71000000 — Architectural, construction, engineering and inspection services

Lots

  • Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by Wales & West Housing Association Limited£5.3m
  • Insurance and related services associated with Motor Fleet for Wales & West Housing Association Limited£1.1m
  • Insurance and related services associated with Engineering Insurance and Inspections for Wales & West Housing Association Limited£125k
  • Insurance and related services associated with Cyber Risk for Wales & West Housing Association Limited£125k
  • Insurance and related services associated with Terrorism and/or Political Violence (Pool Re) for Wales & West Housing Association Limited£90k
  • Insurance and related services associated with Terrorism and/or Political Violence (Non Pool-Re) for Wales & West Housing Association Limited£90k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-067fd8
Status
active
Procurement Method
selective
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
Expression Of Interest Deadline
17 Jun 2026, 17:00
Has Recurrence
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
The procedure will consist of a multi stage procurement, covering a conditions of participation stage and three stages contained within the tendering period, allowing for shortlisting of suppliers at each round. The high level weightings apportioned to this procurement consists of 40% Cost / 60% Quality.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Expected award period

Ends
16 Oct 2026, 23:59

Lot Details

Maximum Lots Awarded Per Supplier
5

Award criteria

Description
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Lots 1-6 will be individually evaluated and multiple awards may result. Where the respondee is an insurance Broker, it may choose to place the insurance(s) required within each Lot with different insurers at it's discretion, but full details of the risk carrier(s) will be required.

Recurrence

Dates

Entry 1
Starts
20 May 2031, 23:59

Lots and requirements

Entry 1
Id
1
Title
Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by Wales & West Housing Association Limited
Description
A programme of General (non-life) insurance and related services for Wales & West Housing Association Limited. The programme will require Insurance and related services for risks that may include but not be limited to: Property damage and business interruption, employers, public, products and property owners liability, business combined/office, money, all risks, computer, contract works, group personal accident, professional indemnity, fidelity guarantee/crime, employment practices liability. This list is to be decided at the sole discretion of Wales & West Housing Association Limited
Status
active
Has Renewal
Yes

Value

Including VAT
5,250,000
Amount
5,250,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
High Level Weighting - Price

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Type
quality
Name
High Level Weighting - Quality

Numbers

Entry 1
Number
60
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
1 Jan 2027, 00:00
Ends
31 Dec 2029, 23:59
Max Extent Date
31 Dec 2031, 23:59

Renewal

Description
Wales & West Housing Association Limited will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
Entry 2
Id
2
Title
Insurance and related services associated with Motor Fleet for Wales & West Housing Association Limited
Description
Wales & West Housing Association Limited are looking to appoint one provider to deliver their Insurance and related services for Motor Fleet cover.
Status
active
Has Renewal
Yes

Value

Including VAT
1,100,000
Amount
1,100,000
Currency
GBP

Award criteria

Weighting Description
The high level weightings apportioned to this procurement consists of 40% Cost / 60% Quality.

Criteria

Criterion 1
Type
price
Name
High Level Weighting - Price
Description
40%
Criterion 2
Type
quality
Name
High Level Weighting - Quality
Description
60%

Suitability

Sme
Yes

Contract period

Starts
1 Jan 2027, 00:00
Ends
31 Dec 2029, 23:59
Max Extent Date
31 Dec 2031, 23:59

Renewal

Description
Wales & West Housing Association Limited will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
Entry 3
Id
3
Title
Insurance and related services associated with Engineering Insurance and Inspections for Wales & West Housing Association Limited
Description
Wales & West Housing Association Limited are looking to appoint one or more providers to deliver their Insurance and related services associated with Engineering Insurance and Inspections cover.
Status
active
Has Renewal
Yes

Value

Including VAT
150,000
Amount
125,000
Currency
GBP

Award criteria

Weighting Description
The high level weightings apportioned to this procurement consists of 40% Cost / 60% Quality.

Criteria

Criterion 1
Type
price
Name
High Level Weighting - Price
Description
40%
Criterion 2
Type
quality
Name
High Level Weighting - Quality
Description
60%

Suitability

Sme
Yes

Contract period

Starts
1 Jan 2027, 00:00
Ends
31 Dec 2029, 23:59
Max Extent Date
31 Dec 2031, 23:59

Renewal

Description
Wales & West Housing Association Limited will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
Entry 4
Id
4
Title
Insurance and related services associated with Cyber Risk for Wales & West Housing Association Limited
Description
Wales & West Housing Association Limited are looking to appoint one provider to deliver their Insurance and related services for Cyber Risk cover.
Status
active
Has Renewal
Yes

Value

Including VAT
125,000
Amount
125,000
Currency
GBP

Award criteria

Weighting Description
The high level weightings apportioned to this procurement consists of 40% Cost / 60% Quality.

Criteria

Criterion 1
Type
price
Name
High Level Weighting - Price
Description
40%
Criterion 2
Type
quality
Name
High Level Weighting - Quality
Description
60%

Suitability

Sme
Yes

Contract period

Starts
1 Jan 2027, 00:00
Ends
31 Dec 2029, 23:59
Max Extent Date
31 Dec 2031, 23:59

Renewal

Description
Wales & West Housing Association Limited will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
Entry 5
Id
5
Title
Insurance and related services associated with Terrorism and/or Political Violence (Pool Re) for Wales & West Housing Association Limited
Description
Wales & West Housing Association Limited are looking to appoint one or more providers to deliver their Insurance and related services associated with Terrorism and/or Political Violence (Pool Re) cover.
Status
active
Has Renewal
Yes

Value

Including VAT
90,000
Amount
90,000
Currency
GBP

Award criteria

Weighting Description
The high level weightings apportioned to this procurement consists of 40% Cost / 60% Quality.

Criteria

Criterion 1
Type
price
Name
High Level Weighting - Price
Description
40%
Criterion 2
Type
quality
Name
High Level Weighting - Quality
Description
60%

Suitability

Sme
Yes

Contract period

Starts
1 Jan 2027, 00:00
Ends
31 Dec 2029, 23:59
Max Extent Date
31 Dec 2031, 23:59

Renewal

Description
Wales & West Housing Association Limited will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. Only one of Lots 5 or 6 will be awarded. The lot value is duplicated for lots 5 and 6.
Entry 6
Id
6
Title
Insurance and related services associated with Terrorism and/or Political Violence (Non Pool-Re) for Wales & West Housing Association Limited
Description
Wales & West Housing Association Limited are looking to appoint one or more providers to deliver their Insurance and related services associated with Terrorism and/or Political Violence (Non Pool Re) cover.
Status
active
Has Renewal
Yes

Value

Including VAT
90,000
Amount
90,000
Currency
GBP

Award criteria

Weighting Description
The high level weightings apportioned to this procurement consists of 40% Cost / 60% Quality.

Criteria

Criterion 1
Type
price
Name
High Level Weighting - Price
Description
40%
Criterion 2
Type
quality
Name
High Level Weighting - Quality
Description
60%

Suitability

Sme
Yes

Contract period

Starts
1 Jan 2027, 00:00
Ends
31 Dec 2029, 23:59
Max Extent Date
31 Dec 2031, 23:59

Renewal

Description
Wales & West Housing Association Limited will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. Only one of Lots 5 or 6 will be awarded. The lot value for lots 5 and 6 has been duplicated.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
66000000
Description
Financial and insurance services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Item 2
Id
2
Related Lot
2

Additional Classifications

Entry 1
Scheme
CPV
Id
66514110
Description
Motor vehicle insurance services
Entry 2
Scheme
CPV
Id
66516100
Description
Motor vehicle liability insurance services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Item 3
Id
3
Related Lot
3

Additional Classifications

Entry 1
Scheme
CPV
Id
71000000
Description
Architectural, construction, engineering and inspection services
Entry 2
Scheme
CPV
Id
66000000
Description
Financial and insurance services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Item 4
Id
4
Related Lot
4

Additional Classifications

Entry 1
Scheme
CPV
Id
66000000
Description
Financial and insurance services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Item 5
Id
5
Related Lot
5

Additional Classifications

Entry 1
Scheme
CPV
Id
66000000
Description
Financial and insurance services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Item 6
Id
6
Related Lot
6

Additional Classifications

Entry 1
Scheme
CPV
Id
66000000
Description
Financial and insurance services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
L-3
Document Type
biddingDocuments
Description
Procurement Specific Questionnaire attached for your completion.
Entry 2
Id
future
Document Type
biddingDocuments
Access Details
Once the PSQ evaluation has been completed, successful candidates will be allowed through to the ITT stage, where multiple documents will be uploaded to Sell2Wales for review.
Entry 3
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 4
Id
046953-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
21 May 2026, 11:40
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Wales & West Housing Association Limited
Id
GB-PPON-PTLM-7319-QXJX

Identifier

Scheme
GB-PPON
Id
PTLM-7319-QXJX

Address

Street Address
Archway House, 77 Parc Tŷ Glas
Locality
Llanishen,Cardiff
Postal Code
CF14 5DU
Country
GB
Country Name
United Kingdom
Region
UKL22

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicUndertaking
Description
Public undertaking
Entry 2
Scheme
UK_CA_DEVOLVED_REGULATIONS
Id
GB-WLS
Description
Welsh devolved regulations apply
Organisation 2
Name
Gibbs Laidler Consulting LLP
Id
GB-PPON-PGJB-3773-RCMH
Role Details
Working on behalf of the contracting authority

Identifier

Scheme
GB-PPON
Id
PGJB-3773-RCMH

Address

Street Address
1 The Courtyard, Salters Heath Business Centre
Locality
Sevenoaks
Postal Code
TN13 2BL
Country
GB
Country Name
United Kingdom
Region
UKJ46

Contact

Roles

procuringEntity

Recorded locations

  • Buyer location · Llanishen,Cardiff · UKL22 · CF14 5DU · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 032762-2026Preliminary market engagement notice on Find a Tender ·
  2. 046953-2026Tender notice on Find a Tender ·