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PROCUREMENT OPPORTUNITY

Transport Fleet Management

Wales & West Utilities Limited · Tender notice on Find a Tender

Tender information last checkedLast checked 3 Oct 2026, 01:26.

Opportunity overview

The purpose of this procurement event will be for the sourcing of a centralised Fleet Management solution (SaaS) that consolidates all transport data sources into a unified platform, enabling improved operational efficiency, compliance and more strategic decision-making. Currently, this project is focused on centralising data records for Heavy Goods Vehicles (HGV) only. However, there are plans to extend the use of the chosen SaaS solution to Light Commercial Vehicles (LCV), enabling centralised management of all WWU commercial transportation, assuming the management of HGVs is deemed successful. The Supplier shall provide, implement, integrate and support the SaaS Solution encompassing these functions ensuring it is scalable and configurable.

Classification

  • CPV48100000 — Industry specific software package
  • CPV50111100 — Vehicle-fleet management services
  • CPV50111110 — Vehicle-fleet-support services

Lots

  • Lot 1£1.6m

Documents and notices

  • Tender notice on Find a TenderOpen source ↗
  • https://sourcing4wwu.ukp.app.jaggaer.com/esop/toolkit/negotiation/rfq/modifyRfq.do?from=menu&_ncp=1775808089317.1739126-1Open source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-067fd5
Status
active
Procurement Method
selective
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
WWU is using Jaggaer for this procurement which means the forms for submitting a Response are only available in electronic form. They can be accessed via a web browser at https://sourcing4wwu.ukp.app.jaggaer.com/web/login.html Suppliers must register at the "How to Register" link on the homepage. Once Suppliers have received their log in details, suppliers must request access to the tender documents by e-mailing wwuprocurement@wwutilities.co.uk; Please include your registration details on the e-mail as these will be required to provide access to the procurement documents.
Expression Of Interest Deadline
15 May 2026, 17:00

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
WWU is undertaking the procurement in three phases as outlined below. 1. Conditions of Participation (CoP): Suppliers who express an interest in this procurement event are invited to complete a CoP Questionnaire to ensure compliance with the basic legal, financial and ethical standards expected of WWU suppliers. Includes tender specific technical standards. 2. Final Tender: Suppliers who are shortlisted following CoP will be invited to submit a detailed written technical and commercial submission based on technical requirements and evaluation criteria published by WWU. Suppliers will be shortlisted again to take forward to presentations following assessment of written submissions. 3. Presentation/Demonstations: Shortlisted suppliers shall be invited to deliver a Presentation/Demonstration of their proposed solution and provide WWU with a Sandbox environment. Presentations/Demonstrations shall be assessed and scored in accordance with the award criteria set by WWU. The Sandbox environment shall be used to verify supplier Final Tender submissions and scores combined to select the most advantageous tender.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Expected award period

Ends
7 Sept 2026, 23:59

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
2,000,000
Amount
1,600,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Price
Description
Whole Life Cost across term of contract

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Type
quality
Name
System Functionality & Integration

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 3
Type
quality
Name
Cyber Security, Regulatory Compliance and Data Security

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 4
Type
quality
Name
Supplier Demonstration and Presentation

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 5
Type
quality
Name
User Experience & Accessibility

Numbers

Entry 1
Number
8
Weight
percentageExact
Criterion 6
Type
quality
Name
Innovation and Future Proofing

Numbers

Entry 1
Number
7
Weight
percentageExact
Criterion 7
Type
quality
Name
Operational Resilience & Business Continuity

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 8
Type
quality
Name
Implementation, Support and Maintenance

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 9
Type
price
Name
Commercial Compliance

Numbers

Entry 1
Number
5
Weight
percentageExact

Contract period

Starts
7 Sept 2026, 00:00
Ends
31 Aug 2029, 23:59
Max Extent Date
31 Aug 2034, 23:59

Renewal

Description
Contract Duration: The agreement will be established with a core contract length of 3 years plus options for extensions (2 + 2 + 1 years), subject to performance and business need. A maximum term of 8 years.

Options

Description
The right to additional purchases while the contract is valid. The inclusion of additional services for LCVs that will be transitioned across over the term of the contract. Additional new functionality that is released by the service provider that will improve management of the WWU Fleet.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48100000
Description
Industry specific software package
Entry 2
Scheme
CPV
Id
50111100
Description
Vehicle-fleet management services
Entry 3
Scheme
CPV
Id
50111110
Description
Vehicle-fleet-support services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
A-14566
Document Type
biddingDocuments
Format
application/pdf
Entry 3
Id
033037-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
13 Apr 2026, 08:49
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Wales & West Utilities Limited
Id
GB-COH-05046791

Identifier

Scheme
GB-COH
Id
05046791

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PMVL-3238-DQDX

Address

Street Address
Wales & West House
Locality
Newport
Postal Code
NP10 8FZ
Country
GB
Country Name
United Kingdom
Region
UKL21

Contact

Name
Meghan Evans

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
privateUtility
Description
Private utility

Recorded locations

  • Buyer location · Newport · UKL21 · NP10 8FZ · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 032755-2026Tender notice on Find a Tender ·
  2. 033037-2026Tender notice on Find a Tender ·