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PROCUREMENT OPPORTUNITY

eSafe renewal SYP

South Yorkshire Mayoral Combined Authority · award, contract

Tender information last checkedLast checked 3 Oct 2026, 02:37.

Opportunity overview

eSafe renewal for SYP, a software package which will allow for the monitoring of known online sex offenders.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Phoenix Software Ltd

Matched by number
Contract value
£45.2k
Awarded
Not supplied
Contract signed
8 Apr 2026
Award ID
032443-2026-1
Status
active
Identifier
GB-COH 02548628
Location
York, UKE, YO42 1NS, United Kingdom

Classification

  • CPV48000000 — Software package and information systems

Lots

  • In March 2021 SYP purchased ESafe online monitoring software for the first time, to allow the monitoring of 100 RSOs. This was through a grant from the Home Office but on the understanding from SYP that the organisation would be responsible for the costs in the future. SYP renewed and funded this process in 2022 and 2023 purchasing 80 and 100 licences respectively. Demand has increased in terms of the number of RSOs managed by SYP's ViSOR teams and the use of Esafe monitoring software has naturally increased as well. Upon renewal in 2025 it was agreed 110 licenses would be required, a further demand has been identified towards the end of 2025 and it is anticipated in 2026 more licenses will be needed and the number has been increased to 120. The supplier Smoothwall have advised that they always worked outside public sector frameworks, due to the fact that they are the only Supplier in the UK that provides this service and therefore no need for tendering exercises. However, a commercial agreement has been set up with Phoenix Software Ltd via the WYCA IT framework in order to put in a place a contract from 14/04/26 onwards for up to 4 years with extensions for the required 120 licenses.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
0098-2025
Status
complete
Main Procurement Category
goods
Procurement Method
limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
CALL-OFF CONTRACT AWARDED UNDER THE AUSPICES OF THE WEST YORKSHIRE COMBINED AUTHORITY FRAMEWORK FOR THE SUPPLY OF IT HARDWARE, NETWORKING & SECURITY EQUIPMENT AND COMMERCIAL OFF THE SHELF SOFTWARE (COTS) - REF.2821-2022

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Scheme
CPV
Id
48000000
Description
Software package and information systems

Procedure reasons

Entry 1
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Id
D_OUTSIDE_SCOPE
Description
The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1
Id
1
Description
In March 2021 SYP purchased ESafe online monitoring software for the first time, to allow the monitoring of 100 RSOs. This was through a grant from the Home Office but on the understanding from SYP that the organisation would be responsible for the costs in the future. SYP renewed and funded this process in 2022 and 2023 purchasing 80 and 100 licences respectively. Demand has increased in terms of the number of RSOs managed by SYP's ViSOR teams and the use of Esafe monitoring software has naturally increased as well. Upon renewal in 2025 it was agreed 110 licenses would be required, a further demand has been identified towards the end of 2025 and it is anticipated in 2026 more licenses will be needed and the number has been increased to 120. The supplier Smoothwall have advised that they always worked outside public sector frameworks, due to the fact that they are the only Supplier in the UK that provides this service and therefore no need for tendering exercises. However, a commercial agreement has been set up with Phoenix Software Ltd via the WYCA IT framework in order to put in a place a contract from 14/04/26 onwards for up to 4 years with extensions for the required 120 licenses.
Has Options
No
Status
cancelled

Award criteria

Criteria

Criterion 1
Type
price

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKE

Buyer, suppliers and contacts

Organisation 1
Name
South Yorkshire Mayoral Combined Authority
Id
GB-FTS-143382

Identifier

Legal Name
South Yorkshire Mayoral Combined Authority
No Identifier Rationale
notOnAnyRegister

Address

Street Address
11 Broad Street West
Locality
Sheffield
Region
UKE32
Postal Code
S12BQ
Country Name
United Kingdom

Contact

Name
Paul Armstrong

Roles

buyer

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Id
REGIONAL_AUTHORITY
Description
Regional or local authority
Entry 2
Scheme
COFOG
Id
01
Description
General public services
Organisation 2
Name
Phoenix Software Ltd
Id
GB-COH-02548628

Identifier

Legal Name
Phoenix Software Ltd
Id
02548628
Scheme
GB-COH

Address

Street Address
Blenheim House York Road, Pocklington, York, Yorkshire, United Kingdom
Locality
York
Region
UKE
Postal Code
YO42 1NS
Country Name
United Kingdom

Roles

supplier

Details

Scale
large
Organisation 3
Name
South Yorkshire Police
Id
GB-FTS-102708

Identifier

Legal Name
South Yorkshire Police

Address

Locality
Sheffield
Country Name
United Kingdom

Roles

reviewBody

Award information

Award 1
Id
032443-2026-1
Status
active

Related lots

1

Suppliers

Supplier 1
Id
GB-COH-02548628
Name
Phoenix Software Ltd

Contracts and changes

Entry 1
Id
032443-2026-1
Award ID
032443-2026-1
Status
active
Date Signed
9 Apr 2026, 00:00

Value

Amount
45,237.6
Currency
GBP

Recorded locations

  • Buyer location · Sheffield · UKE32 · S12BQ · United Kingdom
  • Delivery location · UKE

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 032443-2026award, contract ·