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PROCUREMENT OPPORTUNITY

Provision, Configuration, Implementation and Support of a cloud-based Legal Case Management System

Independent Commission for Reconciliation and Information Recovery · Tender notice on Find a Tender

Tender information last checkedLast checked 3 Oct 2026, 03:12.

Opportunity overview

The Independent Commission for Reconciliation and Information Recovery seeks a cloud‑based Legal Case Management System (CMS) that supports the creation and storage of template pleadings, and enables production and secure storage of Outlook emails directly within the system. The solution must operate entirely in the cloud with no hardware-based components. Strict delegated access controls are required, permitting system access solely to the CMS supplier as mandated by our service provider, this requirement is absolute and non negotiable. The system must also generate unique matter numbers for each case and incorporate an AI enabled capability to automatically identify and link historic (legacy) emails to the correct matter number.

Classification

  • CPV48000000 — Software package and information systems
  • CPV48311000 — Document management software package
  • CPV48311100 — Document management system
  • CPV48422000 — Software package suites
  • CPV48517000 — IT software package
  • CPV72000000 — IT services: consulting, software development, Internet and support
  • CPV72200000 — Software programming and consultancy services
  • CPV72212311 — Document management software development services
  • CPV72300000 — Data services
  • CPV72416000 — Application service providers

Lots

  • Lot 1£120k · Including VAT

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ICRIR 16
Status
active
Procurement Method
open
Procurement Method Details
Below threshold - open competition
Main Procurement Category
services
Above Threshold
No
How to submit
All submissions must be made via the eTendersNI portal - https://etendersni.gov.uk/

Legal basis

Id
2023/54
Scheme
UKPGA

Submission terms

Electronic Submission Policy
allowed

Tender Period

Ends
22 Apr 2026, 23:59

Enquiry period

Ends
17 Apr 2026, 23:59

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
120,000
Currency
GBP

Contract period

Starts
1 Jul 2026, 00:00
Ends
30 Jun 2029, 23:59
Max Extent Date
30 Jun 2031, 23:59

Renewal

Description
2 x 12 months optional extensions.

Award criteria

Description
Please note that this competition is not being run as an 'open competition' as stated in the "Procedure" tab. It is being undertaken in two stages: • an initial stage to assess Tenderers’ ability to meet the conditions of participation; and • a subsequent tender stage, with invitations issued only to shortlisted suppliers.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
72000000
Description
IT services: consulting, software development, Internet and support
Entry 2
Scheme
CPV
Id
72200000
Description
Software programming and consultancy services
Entry 3
Scheme
CPV
Id
72300000
Description
Data services
Entry 4
Scheme
CPV
Id
72212311
Description
Document management software development services
Entry 5
Scheme
CPV
Id
72416000
Description
Application service providers
Entry 6
Scheme
CPV
Id
48000000
Description
Software package and information systems
Entry 7
Scheme
CPV
Id
48311000
Description
Document management software package
Entry 8
Scheme
CPV
Id
48311100
Description
Document management system
Entry 9
Scheme
CPV
Id
48422000
Description
Software package suites
Entry 10
Scheme
CPV
Id
48517000
Description
IT software package

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKI
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
032109-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
8 Apr 2026, 16:31
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Independent Commission for Reconciliation and Information Recovery
Id
GB-PPON-PTRZ-8396-ZBWP

Identifier

Scheme
GB-PPON
Id
PTRZ-8396-ZBWP

Address

Street Address
32-36 Great Victoria Street
Locality
Belfast
Postal Code
BT27BA
Country
GB
Country Name
United Kingdom
Region
UKN06

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Entry 2
Scheme
UK_CA_DEVOLVED_REGULATIONS
Id
GB-NIR
Description
Northern Irish devolved regulations apply

Recorded locations

  • Buyer location · Belfast · UKN06 · BT27BA · United Kingdom
  • Delivery location · UKI · United Kingdom
  • Delivery location · UKN · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 032109-2026Tender notice on Find a Tender ·