Mechanical Servicing — ProcuraAxis

Opportunity overview

Each school will require a range of tasks to be completed at different stages of the year. The work includes (please see attached spreadsheet for further details): • Heating Plant • Pumps • Control Systems • Strainers • Gas Safety Checks • Air Conditioning Plant • Hot Water Calorifiers • Air Handling Plant • Extract Fans • Water Booster Sets • Door Curtains • Water Hygeine (Legionella, Coliform, E.Coli) • Domestic Hot Water Services • POU Water Heaters • Cold Water Storage Tanks • Cold Water Services • Showers and Spray Taps • Infrequently Used Outlets • TMV's • Domestic Expansion Vessels • Handriers The contract should include the provision of water treatment / water hygiene diary, including suitable log sheets to enable to completion of weekly, monthly and quarterly tasks associated with the water treatment tasks completed. The logbook will also include sections for all analytical report sheets, certificates of bacteriological sampling and also clean and chlorination certificates.

Classification

CPV50000000 — Repair and maintenance services

Lots

Lot 1£435k · Including VAT

Documents and notices

Tender notice on Find a TenderOpen source ↗
biddingDocumentsOpen source ↗
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Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id: ocds-h6vhtk-067dd8
Status: active
Procurement Method: open
Procurement Method Details: Open procedure
Main Procurement Category: services
Above Threshold: Yes
How to submit: Bids should be submitted by email to Shannon Barden; email s.barden@pclc.co.uk
Has Recurrence: Yes

Legal basis

Id: 2023/54
Scheme: UKPGA
Uri: https://www.legislation.gov.uk/ukpga/2023/54/contents ↗

Special regime

concession

Submission terms

Electronic Submission Policy: notAllowed

Languages

Tender Period

Ends: 29 May 2026, 16:00

Expected award period

Ends: 30 Jun 2026, 23:59

Recurrence

Dates

Entry 1

Starts: 8 Apr 2029, 23:59

Amendments

Entry 1

Description: PASSMORE F GAS LOG & PRIMEC DOCUMENTS - UPDATED AS WE WERE INFORMED THE ORIGINAL WAS NOT OPENING
Id: 047158-2026

Lots and requirements

Entry 1

Id: 1
Status: active
Has Renewal: Yes
Has Options: Yes

Value

Including VAT: 435,000
Currency: GBP

Award criteria

Criteria

Criterion 1

Type: quality
Name: Technical Enterprise

Numbers

Entry 1

Number: 15
Weight: percentageExact

Criterion 2

Type: cost
Name: Cost

Numbers

Entry 1

Number: 60
Weight: percentageExact

Criterion 3

Type: quality
Name: Proven Experience of working with Academies

Numbers

Entry 1

Number: 10
Weight: percentageExact

Criterion 4

Type: quality
Name: Proposal quality/complaince

Numbers

Entry 1

Number: 15
Weight: percentageExact

Suitability

Sme: Yes
Vcse: Yes

Contract period

Starts: 1 Sept 2026, 00:00
Ends: 31 Aug 2029, 23:59
Max Extent Date: 31 Aug 2031, 23:59

Renewal

Description: We would like to review contracts every 3-5 years. If an extension works out financially better for the trust we will consider this. We would be happy to consider additional annual extensions for up to two years.

Options

Description: As buildings age other services maybe required during the contract.

Items and delivery

Item 1

Id: 1
Related Lot: 1

Additional Classifications

Entry 1

Scheme: CPV
Id: 50000000
Description: Repair and maintenance services

Delivery locations

Entry 1

Region: UKC
Country: GB
Country Name: United Kingdom

Entry 2

Region: UKD
Country: GB
Country Name: United Kingdom

Entry 3

Region: UKE
Country: GB
Country Name: United Kingdom

Entry 4

Region: UKF
Country: GB
Country Name: United Kingdom

Entry 5

Region: UKG
Country: GB
Country Name: United Kingdom

Entry 6

Region: UKH
Country: GB
Country Name: United Kingdom

Entry 7

Region: UKI
Country: GB
Country Name: United Kingdom

Entry 8

Region: UKJ
Country: GB
Country Name: United Kingdom

Entry 9

Region: UKK
Country: GB
Country Name: United Kingdom

Published documents

Entry 1

Id: conflictOfInterest
Document Type: conflictOfInterest
Description: Not published

Entry 2

Id: A-14564
Document Type: biddingDocuments
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-14564 ↗
Format: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet

Entry 3

Id: A-14565
Document Type: biddingDocuments
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-14565 ↗
Format: application/pdf

Entry 4

Id: A-15563
Document Type: biddingDocuments
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-15563 ↗
Format: application/pdf

Entry 5

Id: A-15564
Document Type: biddingDocuments
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-15564 ↗
Format: application/pdf

Entry 6

Id: A-15565
Document Type: biddingDocuments
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-15565 ↗
Format: application/pdf

Entry 7

Id: A-15566
Document Type: biddingDocuments
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-15566 ↗
Format: application/pdf

Entry 8

Id: A-15567
Document Type: biddingDocuments
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-15567 ↗
Format: application/pdf

Entry 9

Id: A-15568
Document Type: biddingDocuments
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-15568 ↗
Format: application/pdf

Entry 10

Id: A-15569
Document Type: biddingDocuments
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-15569 ↗
Format: application/pdf

Entry 11

Id: A-15570
Document Type: biddingDocuments
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-15570 ↗
Format: application/pdf

Entry 12

Id: A-15571
Document Type: biddingDocuments
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-15571 ↗
Format: application/pdf

Entry 13

Id: A-15572
Document Type: biddingDocuments
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-15572 ↗
Format: application/pdf

Entry 14

Id: A-15573
Document Type: biddingDocuments
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-15573 ↗
Format: application/pdf

Entry 15

Id: A-15574
Document Type: biddingDocuments
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-15574 ↗
Format: application/pdf

Entry 16

Id: A-15575
Document Type: biddingDocuments
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-15575 ↗
Format: application/pdf

Entry 17

Id: A-15576
Document Type: biddingDocuments
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-15576 ↗
Format: application/pdf

Entry 18

Id: A-15577
Document Type: biddingDocuments
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-15577 ↗
Format: application/pdf

Entry 19

Id: A-15578
Document Type: biddingDocuments
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-15578 ↗
Format: application/pdf

Entry 20

Id: A-15579
Document Type: biddingDocuments
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-15579 ↗
Format: application/pdf

Entry 21

Id: A-15580
Document Type: biddingDocuments
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-15580 ↗
Format: application/pdf

Entry 22

Id: A-15581
Document Type: biddingDocuments
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-15581 ↗
Format: application/pdf

Entry 23

Id: A-15582
Document Type: biddingDocuments
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-15582 ↗
Format: application/pdf

Entry 24

Id: A-15585
Document Type: biddingDocuments
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-15585 ↗
Format: application/pdf

Entry 25

Id: A-15586
Document Type: biddingDocuments
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-15586 ↗
Format: application/pdf

Entry 26

Id: A-15587
Document Type: biddingDocuments
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-15587 ↗
Format: application/pdf

Entry 27

Id: A-15588
Document Type: biddingDocuments
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-15588 ↗
Format: application/pdf

Entry 28

Id: A-15589
Document Type: biddingDocuments
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-15589 ↗
Format: application/pdf

Entry 29

Id: A-15590
Document Type: biddingDocuments
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-15590 ↗
Format: application/pdf

Entry 30

Id: A-15591
Document Type: biddingDocuments
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-15591 ↗
Format: application/pdf

Entry 31

Id: A-15592
Document Type: biddingDocuments
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-15592 ↗
Format: application/pdf

Entry 32

Id: A-15593
Document Type: biddingDocuments
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-15593 ↗
Format: application/vnd.openxmlformats-officedocument.wordprocessingml.document

Entry 33

Id: A-15594
Document Type: biddingDocuments
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-15594 ↗
Format: application/pdf

Entry 34

Id: A-16292
Document Type: biddingDocuments
Description: This is the asset list for all schools. Relevant documents relating to the schools will be attached individually.
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-16292 ↗
Format: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet

Entry 35

Id: A-16567
Document Type: biddingDocuments
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-16567 ↗
Format: application/pdf

Entry 36

Id: A-16568
Document Type: biddingDocuments
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-16568 ↗
Format: application/pdf

Entry 37

Id: 047158-2026
Document Type: tenderNotice
Notice Type: UK4
Description: Tender notice on Find a Tender
Url: https://www.find-tender.service.gov.uk/Notice/047158-2026 ↗
Published: 21 May 2026, 14:26
Format: text/html

Buyer, suppliers and contacts

Organisation 1

Name: THE PASSMORES CO-OPERATIVE LEARNING COMMUNITY
Id: GB-COH-07736246

Identifier

Scheme: GB-COH
Id: 07736246

Additional Identifiers

Entry 1

Scheme: GB-PPON
Id: PVPZ-5271-QXYZ

Address

Street Address: Passmores Academy
Locality: Harlow
Postal Code: CM18 6JH
Country: GB
Country Name: United Kingdom
Region: UKH35

Contact

Name: Ben Ford
Email: s.barden@pclc.co.uk
Telephone: 01279217810

Roles

buyer

Details

Classifications

Entry 1

Scheme: UK_CA_TYPE
Id: publicAuthoritySubCentralGovernment
Description: Public authority - sub-central government

Recorded locations

Buyer location · Harlow · UKH35 · CM18 6JH · United Kingdom
Delivery location · UKC · United Kingdom
Delivery location · UKD · United Kingdom
Delivery location · UKE · United Kingdom
Delivery location · UKF · United Kingdom
Delivery location · UKG · United Kingdom
Delivery location · UKH · United Kingdom
Delivery location · UKI · United Kingdom
Delivery location · UKJ · United Kingdom
Delivery location · UKK · United Kingdom

Notice and amendment history

5 published notice versions reviewed by ProcuraAxis.

5 VERSIONS

031883-2026Tender notice on Find a Tender · 8 Apr 2026, 12:12
032631-2026Tender notice on Find a Tender · 10 Apr 2026, 08:54
040511-2026Tender notice on Find a Tender · 1 May 2026, 13:33
045610-2026Tender notice on Find a Tender · 19 May 2026, 08:42
047158-2026Tender notice on Find a Tender · 21 May 2026, 14:26