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PROCUREMENT OPPORTUNITY

Sports Equipment and Fitness Equipment and the Maintenance of Gymnasium Equipment and Fitness Equipment

the Education Authority · Tender notice on Find a Tender

Tender information last checkedLast checked 24 Sept 2026, 10:36.

Opportunity overview

This Framework is let by the Northern Ireland Education Authority (“EA”) and is open to the EA, including the NI educational bodies listed below. At some point during the life of the Framework these bodies may wish to utilise the Framework and must have access, at any point, with the permission of EA. This Framework is not intended to replace any current agreements that participating or non-participating institutions may already have in place. https://www.education-ni.gov.uk/services/schools-plus Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres. https://www.nidirect.gov.uk/contacts/further-education-fe-colleges Further Education Colleges in NI https://www.nicie.org/parents/school-finder/ Grant Controlled Integrated Education Schools in NI https://www.isc.co.uk/schools/northern-ireland/ Independent School in NI Libraries NI: https://www.librariesni.org.uk/Libraries/ EA Teachers’ and Educational Centres Council for the Curriculum, Examination and Assessment NI (CCEA) Armagh Observatory and Planetarium Middletown Centre for Autism Controlled Schools Support Council (CSSC) Northern Ireland Council for Integrated Education (NICIE)

Classification

  • CPV37400000 — Sports goods and equipment
  • CPV37440000 — Fitness equipments
  • CPV37450000 — Field and court sports equipment
  • CPV50800000 — Miscellaneous repair and maintenance services
  • CPV51121000 — Installation services of fitness equipment

Lots

  • Sports Equipment£5.4m
  • Fitness Equipment£2.1m
  • Maintenance of Gymnasium Equipment£250k
  • Maintenance of Fitness Equipment£250k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
FAE-26-003
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
goods
Above Threshold
Yes
How to submit
https:www.etendersni.gov.uk
Has Recurrence
Yes
Published risks
Please note that there may be additional requirements required from the Supplier during the term of the Framework that could not be identified or foreseen at the time of tender, but which are consistent with the requirements noted. In such circumstances the EA may seek to agree a modification of the Framework through a Framework variation to facilitate the provision of such requirements by the Supplier, with the charges for such set out in the Pricing Schedule as per the tender. It is envisaged that such modifications will be made without requiring a new procurement procedure in accordance with the Procurement Act 2023 and Procurement Regulations 2024. Suppliers should note that, in accordance with Section 31 and /or Section 74 of the Procurement Act 2023, the Buyer reserves the right to modify the Framework without a new procurement process in certain circumstances. In particular, but without limiting the foregoing, Suppliers should note that the true value of the Framework may differ from the values outlined for the following reasons: • Increase/decrease in the number of schools and number of pupils. • Increase/decrease in the demand to use the Framework • General increases/decreases in all costs such as equipment, insurances, labour rates etc. • Unforeseen/unplanned events (for e.g., new schools which are an amalgamation of existing schools that were previously identified by EA as being eligible to utilise this Framework). • Increase/decrease in EA funding. • Legislative changes and/or advances in technology that impact the requirements or the items on this Framework. • Environmental considerations and/or changes in EA environmental policy that impact the requirements for this type of Goods.

Legal basis

Id
2023/54
Scheme
UKPGA

Covered By

GPA

Participation Fees

Entry 1
Description
Suppliers will pay the EA a Management Levy for the duration of the Framework. The Management Levy is a sum payable by the Supplier to the EA in accordance with the provisions of document 08. Appendix I Management Levy. The Management Levy payable by the Supplier to the EA for this Contract shall be 0.75% where spend exceeds £100,000 with any one supplier, across all Lots.
Id
ocds-h6vhtk-067c76

Type

win

Relative Value

Proportion
0.008
Monetary Value
award

Techniques

Has Framework Agreement
Yes

Framework Agreement

Method
withAndWithoutReopeningCompetition
Period Rationale
Not applicable. The Framework is for a period of four years.
Type
closed
Description
It is envisaged that this Framework will have a maximum of; Two Suppliers awarded a place on the Framework for each Core List Item in Lot 1 - Sports Equipment. Lot 1 will be awarded on a line by line basis. Three Suppliers awarded a place on the Framework for each sub-Lot of Lot 2 Fitness Equipment, and; Two Suppliers awarded a place on the Framework for each of Lot 3 Maintenance of Gymnasium Equipment and Lot 4 Maintenance of Fitness Equipment. The Buyer intends for this Framework to operate on a non-exclusive basis. The Buyer’s clients will purchase items or services from the Framework via direct call off or via mini-competition. The Buyer will select a supplier associated within the relevant Lot on the Framework (appointed on the basis of the criteria set out in the Call for Tender), who is considered to best meet their operational and technical requirements, considering some or all of the following criteria: • Price • Availability • Delivery lead time • Compatibility • Continuity of Requirements • Product Characteristics • Any other reason based on the Buyer’s specific requirements All Core List products in the Awarded Lots and sub-Lots will be added to the Buyer's P2P platform. There will also be the opportunity to engage all suppliers in a specific Lot for a Mini-competition process for circumstances such as bulk requirements or any other situation where pricing efficiencies are anticipated. Any mini-competition will be awarded on the basis of the Most Advantageous Tender (MAT) to the Supplier who is the highest scoring, compliant Supplier following the process of Mini-competition. For the avoidance of doubt, the Buyer will not be required to use the Mini-competition route for bulk requirements and may opt to use a direct call-off option at their own discretion. Any mini-competition will be based on 100% price, however there may be a requirement for additional mandatory criteria specific to individual projects, for example supply / delivery / installation by a specified time / date. For the avoidance of doubt, there is no obligation on the Buyer to conduct mini-competition for requirements in excess of £10k within a Lot, however, the Buyer may do this should they envisage mini-competition could deliver better value for money. For the avoidance of doubt, in the event a mini-competition is required for any equipment under one of the sub-lots of Lot 2, the mini-competition will be completed on a Lot basis (inviting all the Suppliers from the Lot), rather than a sub-lot basis. To note, the Framework includes Lots for both Supplies and Services - the Tender Documents held on eTendersNI include a 06a Short Form Supplies Framework Agreement which is intended to be used for Lots 1 and 2 only, and an 06b Short Form Services Framework Agreement which is intended to be used for Lots 3 and 4 only.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
30 Sept 2026, 15:00

Enquiry period

Ends
21 Sept 2026, 15:00

Expected award period

Ends
14 Dec 2026, 23:59

Recurrence

Dates

Entry 1
Starts
16 Sept 2030, 23:59

Contract terms

Financial Terms
The Supplier must ensure that the Buyer has issued a Purchase order number in advance of any goods being delivered. Payments will only be made on receipt of an invoice quoting the relevant purchase order number. The Supplier must ensure that purchase orders received are accurate in that they state the correct contract prices, or return for correction prior to the order being fulfilled, as discrepancies could result in delays to invoice payments where purchase orders and invoices do not match. Invoices must be in pounds Sterling (GBP). Suppliers must submit invoices directly to the address as specified on the order. Supplier must submit a group statement for outstanding invoices on a monthly basis. The supplier may liaise with EA Accounts Payable to identify the information required on the statement. The Supplier must replace or make good at their own expense any items that are or become defective as a result of poor design, materials or service. Payment shall be made through the Bankers Automated Clearing System. The Supplier will be required to provide bank account details to the Buyer to facilitate this method of payment. The Buyer reserves the right to withhold payment against any invoice which is not submitted in accordance with the Framework, or which covers or purports to relate to goods which have not been provided in accordance with the Contract and shall forthwith notify the supplier accordingly in writing. During the Term the Buyer reserves the right to review ordering and/or invoicing procedures with the Supplier. For an invoice to be considered valid it must be legible, from which a clear scanned image can be produced, and clearly show the following information: • Purchase Order number (only one purchase order per invoice) • Invoice number • Invoice date / tax point • Supplier name, address, postcode and VAT registration number • Remittance name and address where this is different to above • Goods details which match the PO details, including quantity billed, item description, unit of measure, unit price and total value (only goods delivered should be on an invoice) All invoices must be made payable to the Supplier and not to any nominated subcontractor(s).

Lots and requirements

Entry 1
Id
1
Title
Sports Equipment
Description
Lot 1 is for the supply and delivery of Sports Equipment.
Status
active

Value

Including VAT
6,480,000
Amount
5,400,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Price

Numbers

Entry 1
Number
100
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
7 Feb 2027, 00:00
Ends
6 Feb 2031, 23:59
Entry 2
Id
2
Title
Fitness Equipment
Description
Lot 2 is for the supply, delivery, installation and commissioning of Fitness Equipment
Status
active

Value

Including VAT
2,520,000
Amount
2,100,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Price

Numbers

Entry 1
Number
100
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
7 Feb 2027, 00:00
Ends
6 Feb 2031, 23:59
Entry 3
Id
3
Title
Maintenance of Gymnasium Equipment
Description
Lot 3 is for the maintenance of gymnasium equipment.
Status
active

Value

Including VAT
300,000
Amount
250,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Price

Numbers

Entry 1
Number
100
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
7 Feb 2027, 00:00
Ends
6 Feb 2031, 23:59
Entry 4
Id
4
Title
Maintenance of Fitness Equipment
Description
Lot 4 is for the maintenance of Fitness Equipment.
Status
active

Value

Including VAT
300,000
Amount
250,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Price

Numbers

Entry 1
Number
100
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
7 Feb 2027, 00:00
Ends
6 Feb 2031, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
37400000
Description
Sports goods and equipment
Entry 2
Scheme
CPV
Id
37450000
Description
Field and court sports equipment
Item 2
Id
2
Related Lot
2

Additional Classifications

Entry 1
Scheme
CPV
Id
37440000
Description
Fitness equipments
Item 3
Id
3
Related Lot
3

Additional Classifications

Entry 1
Scheme
CPV
Id
51121000
Description
Installation services of fitness equipment
Entry 2
Scheme
CPV
Id
50800000
Description
Miscellaneous repair and maintenance services
Item 4
Id
4
Related Lot
4

Additional Classifications

Entry 1
Scheme
CPV
Id
50800000
Description
Miscellaneous repair and maintenance services
Entry 2
Scheme
CPV
Id
51121000
Description
Installation services of fitness equipment

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
084012-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
4 Sept 2026, 15:32
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
the Education Authority
Id
GB-PPON-PPHJ-6982-JPXY

Identifier

Scheme
GB-PPON
Id
PPHJ-6982-JPXY

Address

Street Address
40 Academy Street
Locality
Belfast
Postal Code
BT1 2NQ
Country
GB
Country Name
United Kingdom
Region
UKN06

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthorityCentralGovernment
Description
Public authority - central government
Entry 2
Scheme
UK_CA_DEVOLVED_REGULATIONS
Id
GB-NIR
Description
Northern Irish devolved regulations apply

Recorded locations

  • Buyer location · Belfast · UKN06 · BT1 2NQ · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 031207-2026Preliminary market engagement notice on Find a Tender ·
  2. 084012-2026Tender notice on Find a Tender ·