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PROCUREMENT OPPORTUNITY

Provision of a Framework Contract Management Solution (Works & Professional Services)

Birmingham City Council · Tender notice on Find a Tender

Tender information last checkedLast checked 3 Oct 2026, 06:07.

Opportunity overview

Provision of a Contract Management solution capable of managing two BCC Frameworks for 1. Professional Services and 2. Works, on behalf of Transport and Highways. The Contract Management solution will onboard and manage contracts as services or works are called-off from each of the two Frameworks. The solution MUST be capable of providing support for NEC4 contracts with x, y & z clauses included. The implementation of the solution shall commence in July-August 2026 with a requirement to go-live as soon as practicable. The contract will be in force for a period of 4 years with an opportunity to extend by a further 4 years, then a further opportunity to extend by a further 2 years (a maximum of 10 years). Organisations with a track record and specialty in providing Works and Professional Services Contract Management solutions to local authorities, aligning and adapting their system to suit the diversity of contracts BCC will be engaged with via the Frameworks, are invited to participate in this opportunity. Further details of the requirement and for full instructions about how to respond to this opportunity can be found within the Document set via the Council's Intend Website. https://in-tendhost.co.uk/birminghamcc.

Classification

  • CPV48000000 — Software package and information systems
  • CPV48100000 — Industry specific software package
  • CPV48219300 — Administration software package

Lots

  • Lot 1AED 600k · Source currency differs from tender

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
PQ0599
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
goods
Above Threshold
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
28 Apr 2026, 12:00

Enquiry period

Ends
13 Apr 2026, 17:00

Expected award period

Ends
15 Jun 2026, 23:59

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
720,000
Amount
600,000
Currency
AED

Award criteria

Criteria

Criterion 1
Type
quality
Name
A1. Solution Overview
Description
Written Responses to questions about the company, product and how the solution functions according to BCC's specification

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 2
Type
quality
Name
A2. Implementation, Onboarding & Service Delivery
Description
How the tenderer will support the professional and fully supported implementation of their solution, and how ongoing support and maintenance is delivered.

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 3
Type
quality
Name
A3. Adherence to Functional Requirements
Description
How the proposed product complies with BCC's critical, essential and desirable functional criteria, focussing on contract lifecycle and management.

Numbers

Entry 1
Number
22
Weight
percentageExact
Criterion 4
Type
quality
Name
A4. Adherence to Non-Functional Requirements
Description
How the supplier's solution complies with BCC's architectural standards, including cyber-security credentials

Numbers

Entry 1
Number
8
Weight
percentageExact
Criterion 5
Type
quality
Name
B1. Social Value Assessment
Description
An assessment of written responses to questions asked around 'Good Employer', 'Green and Sustainable' and 'Ethical Procurement' themes.

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 6
Type
price
Name
C1. Price
Description
An assessment of tenderer's response to written questions around the themes of 'Good Employer', 'Green and Sustainable' and 'Ethical procurement' and the financial commitment made to Social Value in accordance with the Birmingham Business Charter for Social Responsibility (BBC4SR).

Numbers

Entry 1
Number
30
Weight
percentageExact

Contract period

Starts
20 Jul 2026, 00:00
Ends
19 Jul 2030, 23:59
Max Extent Date
19 Jul 2036, 23:59

Renewal

Description
There will be two consecutive extensions to align with the PS & Works Frameworks the solution will be supporting. The first extension option allows the contract to be extended for an additional 4 years, the second extension option by a further 2 years (4+4+2). Extensions are dependent on the extension of the Works & PS Frameworks the solution will be managing whereby the Frameworks' term is 3+3+2. The extended and the maximum terms for this contract allow call-off contracts to conclude following the expiration of the Frameworks at each break point.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48000000
Description
Software package and information systems
Entry 2
Scheme
CPV
Id
48100000
Description
Industry specific software package
Entry 3
Scheme
CPV
Id
48219300
Description
Administration software package

Published documents

Entry 1
Id
L-1
Document Type
biddingDocuments
Description
In-Tend electronic tendering portal. All documents are available here.
Entry 2
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 3
Id
030636-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
1 Apr 2026, 22:39
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Birmingham City Council
Id
GB-PPON-PCJJ-4826-QMLZ

Identifier

Scheme
GB-PPON
Id
PCJJ-4826-QMLZ

Address

Street Address
Council House, 1 Victoria Square
Locality
Birmingham
Postal Code
B1 1BB
Country
GB
Country Name
United Kingdom
Region
UKG31

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Birmingham · UKG31 · B1 1BB · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 030636-2026Tender notice on Find a Tender ·