Core HR SaaS Licensing to include Recruitment Module

Scope, procedure and submissions

Id

C15136

Status

complete

Procurement Method

direct

Procurement Method Details

Direct award

Why this procedure was chosen

• Sellafield’s current SAP ERP system will become unsupported after December 2030, so it must be upgraded or replaced to maintain long‑term support and avoid significant risks to business continuity, system reliability, and cyber security. • SAP underpins all core enterprise processes and is deeply integrated with critical operational and regulatory systems. Replacing it with a different ERP would require wholesale process redesign across Finance, Procurement, Warehousing and HR, as well as extensive data, integration and control rebuilds creating significant technical constraints, challenges and risks. This would create a transformation lasting over five years - far exceeding the proportional effort of an in‑family SAP upgrade and impossible to complete before existing support ends. • The SAP upgrade path enables Sellafield Ltd to retain and extend substantial investments already made in SAP HANA infrastructure and existing SAP modules including SuccessFactors for Talent including the Learning Management System, and established integration patterns. This avoids the cost of retiring working solutions, rebuilding the integration landscape, or procuring extensive retraining and consultancy support required for a different ERP platform. • Sellafield operates in a complex, highly regulated nuclear licensed site environment and SAP ERP support various Site Licence Conditions required by the UK Office of Nuclear Regulation (ONR). • The existing SAP landscape has a significant number of integrations with other internal and external systems. Moving to an alternative ERP solution would require all interfaces being re-architected, re-engineered and tested for compliance which significantly increases the technical complexity and risk that the migration would fail. • Sellafield’s strategy is to simplify its application estate, moving to fewer, more strategic enterprise platforms; adopting a new ERP supplier or best of breed mesh architecture approach would reverse this, increase fragmentation, and create unnecessary technical complexity. • ERP platforms are not interchangeable; they become part of an organisation’s digital DNA. For a site of Sellafield’s scale and regulatory complexity, moving away from SAP would create disproportionate technical difficulty, heightened operational risk and major transition costs. • Sellafield Ltd plans to engage directly with SAP UK Ltd given access to SAP’s Master Cloud Customer Agreement (MCCA) programme is not achievable via a competition, thus significant commercial advantages of direct award to SAP UK Ltd, Procurements for the specialist Implementation & Support Partner (ISP) requirements; items 2 and 4 above, are intended to be competed via Crown Commercial Services (CCS) Back Office Software 2 (BOS2) RM6285 framework or alternate or replacement CCS framework noting BOS2 expires on 17th August 2027.

Published risks

SAP ERP Cloud (SuccessFactors plus S/4HANA and EAM) functionality is not as described or the SaaS SLA's fail to meet commitments (availability and outages). Additionally, the service must persist UK sovereignty of hosting and processing.

Lots and requirements

Published documents

Buyer, suppliers and contacts

Award information

Recorded locations

• Buyer location · Warrington · UKD61 · WA3 6GR · United Kingdom