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PROCUREMENT OPPORTUNITY

Investment Order Management System - Lothian Pension Fund (LPF)

The City of Edinburgh Council · tender

Tender information last checkedLast checked 3 Oct 2026, 07:32.

Opportunity overview

The City of Edinburgh Council (the Council) is administering authority of the Lothian Pension Fund (LPF). Lothian Pension Fund (LPF) is seeking to establish a new contract for an Order Management System (OMS). The OMS is an ongoing requirement to support the investment of the listed assets of Lothian Pension Fund under internal management or under the management of Lothian Pension Fund’s subsidiary company, LPFI Limited. This service is regulated by the Financial Conduct Authority and as such an automated Order Management System is required. This procurement process will be competitive dialogue process in line with Public Contracts (Scotland) Regulations 31.

Classification

  • CPV48100000 — Industry specific software package
  • CPV48411000 — Investment management software package
  • CPV48441000 — Financial analysis software package
  • CPV48442000 — Financial systems software package

Lots

  • The City of Edinburgh Council (the Council) is the administering authority of Lothian Pension Fund (LPF). LPF requires a new contract for an Order Management System (OMS). The OMS is an ongoing requirement to support the investment of LPF assets under internal management and the client assets under the management of LPF’s subsidiary company, LPFI Limited. Without the functionality of an OMS, LPF and LPFI are exposed to greater risk of trading errors, regulatory breaches and reduced efficiency, all of which may also impair investment performance. LPFI provides investment management services to external clients. This service is regulated by the Financial Conduct Authority and the strong control environment and operational resilience required under this regulatory oversight increases the need for an automated Order Management System. The system must maintain availability based on a 24/7 working week. The requirement will be for the supplier to be able to implement the new solution within 6 months of the contract award including connectivity to LPF's custodian, Northern Trust. Additional information: Failure to complete both the online SPD and the attached Selection Questionnaire may result in the bid being rejected as non-compliant.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CT1725
Status
active
Main Procurement Category
goods
Procurement Method
selective
Procurement Method Details
Competitive dialogue
Has Recurrence
Yes

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Scheme
CPV
Id
48100000
Description
Industry specific software package

Submission Method

electronicSubmission

Communication

Selection criteria

Criteria

Criterion 1
Minimum
The bidder should provide its (general) yearly turnover for the number of financial years specified - Number of financial years and minimum required turnover per year - A minimum general annual turnover of 1620000 (GBP) for each of the last two financial years. 4B5b Insurance - Employer's (Compulsory) Liability The Bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of Employer's (Compulsory) Liability Insurance cover indicated. Minimum amount - 10 million (GBP) 4B5c Insurance - All other types listed The Bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of all other types of insurance cover indicated. Minimum amount - Type of insurance 5 million (GBP) Public Liability 5 million (GBP) - Professional Indemnity Question 4B.6 (Financial Stability)Bidders must provide - Annual Reports: Last two years of audited Financial Statements. Criteria: Unqualified audit opinion, prepared under the going concern basis, with no material misstatements. Internal Controls: Last two audited internal controls reports (SOC2 Type 2 or equivalent). Criteria: Unqualified audit opinion with no material breaches noted.

Second Stage

Successive Reduction
Yes
Invitation Date
15 May 2026, 00:00

Covered By

GPA

Tender Period

Ends
1 May 2026, 14:00

Submission terms

Languages

en

Bid Validity Period

Duration In Days
90

Contract terms

Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed
Has Electronic Payment
Yes

Recurrence

Description
Between 4 to 10 years time

Lots and requirements

Entry 1
Id
1
Description
The City of Edinburgh Council (the Council) is the administering authority of Lothian Pension Fund (LPF). LPF requires a new contract for an Order Management System (OMS). The OMS is an ongoing requirement to support the investment of LPF assets under internal management and the client assets under the management of LPF’s subsidiary company, LPFI Limited. Without the functionality of an OMS, LPF and LPFI are exposed to greater risk of trading errors, regulatory breaches and reduced efficiency, all of which may also impair investment performance. LPFI provides investment management services to external clients. This service is regulated by the Financial Conduct Authority and the strong control environment and operational resilience required under this regulatory oversight increases the need for an automated Order Management System. The system must maintain availability based on a 24/7 working week. The requirement will be for the supplier to be able to implement the new solution within 6 months of the contract award including connectivity to LPF's custodian, Northern Trust. Additional information: Failure to complete both the online SPD and the attached Selection Questionnaire may result in the bid being rejected as non-compliant.
Has Renewal
Yes
Has Options
No
Status
active

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
80
Criterion 2
Type
price
Description
20

Contract period

Duration In Days
1,800

Renewal

Description
The contract shall run for a period of five years with the option to extend for a three-year period and a further 24-month period from the contract start date. Total 10 years including extension periods, which are at the sole discretion of the Council.

Second Stage

Maximum Candidates
3

Selection criteria

Description
Please refer to invitation to tender document

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48441000
Description
Financial analysis software package
Entry 2
Scheme
CPV
Id
48442000
Description
Financial systems software package
Entry 3
Scheme
CPV
Id
48411000
Description
Investment management software package

Delivery locations

Entry 1
Region
UKM75

Delivery Location

Description
Edinburgh Lothian

Buyer, suppliers and contacts

Organisation 1
Name
The City of Edinburgh Council
Id
GB-FTS-346

Identifier

Legal Name
The City of Edinburgh Council

Address

Street Address
Waverley Court, 4 East Market Street
Locality
Edinburgh
Region
UKM75
Postal Code
EH8 8BG
Country Name
United Kingdom

Contact

Name
Jacqueline Burns

Roles

buyer

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Id
REGIONAL_AUTHORITY
Description
Regional or local authority
Entry 2
Scheme
COFOG
Id
01
Description
General public services
Organisation 2
Name
Sheriff Court
Id
GB-FTS-179195

Identifier

Legal Name
Sheriff Court

Address

Street Address
27 Chamber Street
Locality
Edinburgh
Postal Code
EH1 1LB
Country Name
United Kingdom

Roles

reviewBody

Recorded locations

  • Buyer location · Edinburgh · UKM75 · EH8 8BG · United Kingdom
  • Delivery location · UKM75

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 029916-2026tender ·