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PROCUREMENT OPPORTUNITY

Supply and Support of printers and MFD

ORBIT GROUP LIMITED · award, contract

Tender information last checkedLast checked 3 Oct 2026, 08:41.

Opportunity overview

Orbit are looking to replace 23 printers and multifunctional devices which have reached their end-of-life. We have decided to ask our incumbent supplier Toshiba for the replacements. The contract will last for 3 year plus 2 year extension so we can maximise the use of the 23 new devices supplied, plus maximise the existing assets towards end of life.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

TOSHIBA TEC UK IMAGING SYSTEMS LTD.

Matched by number
Contract value
£225k
Awarded
Not supplied
Contract signed
30 Mar 2026
Award ID
029381-2026-1
Status
active
Identifier
GB-COH 04124726
Location
Chertsey, UK, KT16 8RB, United Kingdom

Classification

  • CPV30000000 — Office and computing machinery, equipment and supplies except furniture and software packages

Lots

  • Direct award to Toshiba via PFH - Business Solutions FrameworkValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
GPL0190
Status
complete
Main Procurement Category
goods
Procurement Method
limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
We have 85 Toshiba print devices across our estate. The contract is due to end in April 2026. 23 of the devices must be upgraded beyond April 26 due to changes in the SMTP settings that will affect the older floor standing devices in our offices and schemes. 62 of the devices, mainly desktop type in schemes, can continue to run for at least the next 3 years. There are clear advantages to remain with Toshiba. We only need to replace 23 devices instead of all 85 if we stay with the same provider.

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Scheme
CPV
Id
30000000
Description
Office and computing machinery, equipment and supplies except furniture and software packages

Procedure reasons

Entry 1
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Id
D_OUTSIDE_SCOPE
Description
The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1
Id
1
Description
Direct award to Toshiba via PFH - Business Solutions Framework
Has Options
No
Status
cancelled

Award criteria

Criteria

Criterion 1
Type
price

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKC
Entry 2
Region
UKD
Entry 3
Region
UKE
Entry 4
Region
UKF
Entry 5
Region
UKG
Entry 6
Region
UKH
Entry 7
Region
UKI
Entry 8
Region
UKJ
Entry 9
Region
UKK

Buyer, suppliers and contacts

Organisation 1
Name
ORBIT GROUP LIMITED
Id
GB-COH-IP28503R

Identifier

Legal Name
ORBIT GROUP LIMITED
Id
IP28503R
Scheme
GB-COH

Address

Street Address
Garden Court, Harry Weston Road, Binley Business Park, Binley
Locality
Coventry
Region
UKG33
Postal Code
CV32SU
Country Name
United Kingdom

Contact

Name
Barbara Hunter

Roles

buyer

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Id
REGIONAL_AUTHORITY
Description
Regional or local authority
Entry 2
Scheme
COFOG
Id
06
Description
Housing and community amenities
Organisation 2
Name
TOSHIBA TEC UK IMAGING SYSTEMS LTD.
Id
GB-COH-04124726

Identifier

Legal Name
TOSHIBA TEC UK IMAGING SYSTEMS LTD.
Id
04124726
Scheme
GB-COH

Address

Street Address
Abbey Cloisters, Abbey Green
Locality
Chertsey
Region
UK
Postal Code
KT16 8RB
Country Name
United Kingdom

Roles

supplier

Details

Scale
large
Organisation 3
Name
Royal institution of chartered surveyors
Id
GB-FTS-179011

Identifier

Legal Name
Royal institution of chartered surveyors

Address

Locality
London
Country Name
United Kingdom

Roles

reviewBody

Award information

Award 1
Id
029381-2026-1
Title
Lot 4 - Print Devices & Associated Services
Status
active

Related lots

1

Suppliers

Supplier 1
Id
GB-COH-04124726
Name
TOSHIBA TEC UK IMAGING SYSTEMS LTD.

Contracts and changes

Entry 1
Id
029381-2026-1
Award ID
029381-2026-1
Title
Lot 4 - Print Devices & Associated Services
Status
active
Date Signed
31 Mar 2026, 00:00

Value

Amount
225,000
Currency
GBP

Recorded locations

  • Buyer location · Coventry · UKG33 · CV32SU · United Kingdom
  • Delivery location · UKC
  • Delivery location · UKD
  • Delivery location · UKE
  • Delivery location · UKF
  • Delivery location · UKG
  • Delivery location · UKH
  • Delivery location · UKI
  • Delivery location · UKJ
  • Delivery location · UKK

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 029381-2026award, contract ·