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PROCUREMENT OPPORTUNITY

SWGMS Genomics Laboratory Information Management System (GLIMS)

North Bristol NHS Trust · Tender notice on Find a Tender

Tender information last checkedLast checked 2 Oct 2026, 07:51.

Opportunity overview

Bristol and Weston Purchasing Consortium ("BWPC") on behalf of the Authority North Bristol NHS Trust ("NBT") are submitting a Tender Notice for the replacement of the Genomics Laboratory Information Management Systems ("GLIMS") at NBT and Royal Devon University Healthcare NHS Foundation Trust ("RDUH"). Both Trusts are responsible for the provision of genomic testing on behalf of the South-West Genomic Medicine Service ("SWGMS"). The current LIMS platforms at both NBT and RDUH are 15 years old and do not support the level of integration, scalability, or interoperability required to meet the SWGMS future needs. The aim is to deliver a future-ready digital platform with regional integration capability, aligned with the NHS England (NHSE) Genomic Medicine Service strategy, supporting the delivery of interoperable, scalable, and efficient genomic services and the ambitions for genomic medicine outlined in the 10-year plan. NBT are therefore seeking a strategic GLIMS partner capable of supporting an integrated, multi-site, high-throughput genomic service. The scope of the procurement includes the provision, implementation, configuration, and ongoing support of a GLIMS to support SWGMS laboratory services across both in-scope sites. This includes core laboratory workflow management, sample tracking, test ordering, results management, reporting, audit, quality management support, and administration. The scope also includes system hosting (where applicable), system integration, data migration from legacy systems, training, change management support, and business-as-usual support services.

Classification

  • CPV48000000 — Software package and information systems
  • CPV72000000 — IT services: consulting, software development, Internet and support
  • CPV85111800 — Pathology services

Lots

  • Lot 1£5.5m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
WS3086583700
Status
active
Procurement Method
selective
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
The PSQ will be issued from our e-tendering portal, SAP Ariba. Responses must be returned in the same way. All details will be issued with the PSQ. https://supplier.ariba.com/
Expression Of Interest Deadline
18 May 2026, 12:00

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
The tender will follow the Competitive Flexible Procedure following the below stages. • Suppliers who register their interest through this Tender Notice (or the previous PPN) will be issued with the Procurement Specific Questionnaire (PSQ) on (or around) May 18th 2026. • Procurement Specific Questionnaire (PSQ) - Suppliers will be assessed on their experience and capability against PSQ criteria. This consists of Pass/Fail and extended response against up to three references sites of similar size and scope. • Suppliers must be able to fulfil the end-to-end requirement. For a full summary please view PPN 2026_S 000-029081 • Shortlist Suppliers - Based on submission to PSQ, Authority to down select to up to 4 Suppliers. • Invitation to Participate in Dialogue (ITPD) - Up to Four Suppliers who meet PSQ criteria provided detailed requirements. • Clarifications and Structured Dialogue - Suppliers to clarify requirements and engage in dialogue regarding the technical, commercial & contractual requirements of tender. • The Contracting Authority reserves the right to refine and finalise the award criteria, including specific quality and price criteria, weightings and scoring methodology, during the procurement process following dialogue with shortlisted suppliers. Refinement may occur following dialogue stages and prior to the issue of Invitations for Bid submissions. • Interim Bid Submissions - Suppliers to submit interim bids based on dialogue with Authority. • Evaluate Interim Bids - Authority evaluates interim bids and down selects to 3 bidders. 10-day standstill period commences. • Invitation to Submit Final Bids - Top 3 bidders submit final bids • Contract Award - Award letters sent and 10-day standstill commences.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Expected award period

Ends
1 Jun 2027, 23:59

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
6,600,000
Amount
5,500,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality
Description
The Contracting Authority reserves the right to refine and finalise the award criteria, including specific quality and price criteria, weightings and scoring methodology, during the procurement process following dialogue with shortlisted suppliers. Refinement may occur following dialogue stages and prior to the issue of Invitations for Bid submissions.

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
price
Name
Price
Description
The Contracting Authority reserves the right to refine and finalise the award criteria, including specific quality and price criteria, weightings and scoring methodology, during the procurement process following dialogue with shortlisted suppliers. Refinement may occur following dialogue stages and prior to the issue of Invitations for Bid submissions.

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 3
Type
quality
Name
Social Value

Numbers

Entry 1
Number
10
Weight
percentageExact

Second Stage

Maximum Candidates
4

Selection criteria

Criteria

Criterion 1
Type
economic
Description
The legal and financial capacity conditions for this procurement, will be provided within the Procurement Specific Questionnaire ("PSQ") Suppliers' economic and financial standing will be assessed as a condition of participation, using a risk based and proportionate approach aligned with Cabinet Office guidance for Gold classified contracts.
Criterion 2
Type
technical
Description
The PSQ will ask Suppliers to provide up to 3 contract references, and we will assess the extent to which each supplier's previous delivery experience demonstrates capability across the following aspects: Relevance - Delivery of GLIMS or LIMS solutions within genomic or other regulated laboratory environments. Scale - Experience delivering solutions of comparable scale, including throughput volumes, users, and/or number of sites. Complexity - Experience involving delivery challenges such as data migration, system integrations, and validation in regulated clinical settings. Delivery Responsibility - The degree to which the supplier held primary (prime) responsibility for delivery, as opposed to a limited or supporting role.
Criterion 3
Description
The Authority intends to use the PSQ to limit the number of suppliers invited to participate in the next stage of the procurement process. Subject to the outcome of this assessment, the Authority intends to invite up to 4 suppliers to progress to the next stage (ITPD). The Authority will assess the extent to which each supplier's previous delivery experience demonstrates capability across the following aspects: Relevance - Delivery of GLIMS or LIMS solutions within genomic or other regulated laboratory environments. Scale - Experience delivering solutions of comparable scale, including throughput volumes, users, and/or number of sites. Complexity - Experience involving delivery challenges such as data migration, system integrations, and validation in regulated clinical settings. Delivery Responsibility - The degree to which the supplier held primary (prime) responsibility for delivery, as opposed to a limited or supporting role.
For Reduction
Yes

Contract period

Starts
1 Jun 2027, 00:00
Ends
1 Jun 2035, 23:59
Max Extent Date
1 Jun 2037, 23:59

Renewal

Description
The anticipated contract length is planned for 8 years with two optional extensions (8+1+1).

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48000000
Description
Software package and information systems
Entry 2
Scheme
CPV
Id
72000000
Description
IT services: consulting, software development, Internet and support
Entry 3
Scheme
CPV
Id
85111800
Description
Pathology services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
042318-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
8 May 2026, 10:20
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
North Bristol NHS Trust
Id
GB-PPON-PHPY-3425-XCGD

Identifier

Scheme
GB-PPON
Id
PHPY-3425-XCGD

Address

Street Address
Southmead Hospital, Southmead Road
Locality
Bristol
Postal Code
BS10 5NB
Country
GB
Country Name
United Kingdom
Region
UKK11

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthorityCentralGovernment
Description
Public authority - central government
Organisation 2
Name
ROYAL DEVON UNIVERSITY HEALTHCARE NHS FOUNDATION TRUST
Id
GB-NHS-RH8
Role Details
Service Recipient

Identifier

Scheme
GB-NHS
Id
RH8

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PCPD-2769-HGXT

Address

Street Address
Royal Devon and Exeter Hospital (Wonford), Barrack Road.
Locality
Exeter
Postal Code
EX2 5DW
Country
GB
Country Name
United Kingdom
Region
UKK43

Contact

Roles

procuringEntity

Recorded locations

  • Buyer location · Bristol · UKK11 · BS10 5NB · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 042318-2026Tender notice on Find a Tender ·