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PROCUREMENT OPPORTUNITY

Strategic Asset Management Programme - Lot 1 - Home Investment & Retrofit

PLATFORM HOUSING LIMITED · Tender notice on Find a Tender

Tender information last checkedLast checked 3 Oct 2026, 09:52.

Opportunity overview

Platform Housing is seeking to procure suitably qualified and experienced contractors to deliver Home Investment & Retrofit Works across its housing stock. The scope of works under this procurement includes, but is not limited to: • Component replacements (e.g. kitchens, bathrooms, windows, doors, roofing) • Retrofit and energy efficiency works • Cyclical decorations • Major planned investment works • Major projects e.g. High Rise Building Works. The works will be delivered across defined geographical localities as part of Platform Housings Strategic Asset Management Programme. Contracts awarded under this Lot will operate under a target cost commercial model, whereby contractors will be reimbursed for the actual cost of delivering the works, together with an agreed profit and associated overheads. Further detail on the commercial structure will be set out in the procurement documents. The contracting authority intends to establish long-term partnering arrangements (up to 14 years) with contractors to support the delivery of high-quality, customer-focused investment works, aligned to asset management objectives, regulatory requirements, and value for money principles. The volumes and value of work under this contract are indicative only and are not guaranteed. Delivery will be dependent on Platform Housings asset management priorities, programme data, operational requirements, and available budgets over the contract term.

Classification

  • CPV09332000 — Solar installation
  • CPV42511110 — Heat pumps
  • CPV45211310 — Bathrooms construction work
  • CPV45261210 — Roof-covering work
  • CPV45261215 — Solar panel roof-covering work
  • CPV45262000 — Special trade construction works other than roof works
  • CPV45320000 — Insulation work
  • CPV45343000 — Fire-prevention installation works
  • CPV45421100 — Installation of doors and windows and related components
  • CPV45421130 — Installation of doors and windows
  • CPV45421151 — Installation of fitted kitchens
  • CPV45440000 — Painting and glazing work
  • CPV45451000 — Decoration work

Lots

  • Lot 1 - Severn£224m
  • Lot 2 - Tame£224m
  • Lot 3 - Witham£224m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
Lot 1
Status
active
Procurement Method
selective
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
works
Above Threshold
Yes
How to submit
www.Proactis.com All tender submissions must be submitted electronically via the Platform Housing Group eTendering system (Proactis). Interested suppliers must register on Proactis and search for the opportunity in order to access the procurement documents and submit a response. No submissions will be accepted outside of the Proactis system
Expression Of Interest Deadline
7 May 2026, 14:00

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
The procurement will be conducted using a Competitive Flexible Procedure in accordance with the Procurement Act. The process will be undertaken in a number of stages, which may include: An initial selection stage to assess bidders' suitability, capability, and capacity to deliver the required works. Following the assessment of the procurement specific questionnaire the selected contractors will be invited to an initial round of dialogue. Following the initial dialogue stage bidders will be invited to submit and intermediate tender based on the authority's requirements. One or more subsequent tendering rounds, during which the authority may refine its requirements and award criteria Dialogue and/or negotiation with bidders to refine solutions, delivery models, and commercial arrangements, including the target cost model. A reduction of bidders at each stage based on evaluation against published criteria The contracting authority reserves the right to: Refine the specification, evaluation methodology, and award criteria during the procurement process Limit the number of bidders invited to participate in subsequent stages Final tenders will be evaluated on the basis of the most advantageous tender (MAT), in accordance with the finalised award criteria set out in the procurement documents. Further details of the process, including stage structure and evaluation methodology, will be provided within the procurement documentation.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Expected award period

Ends
4 Jan 2027, 23:59

Lot Details

Maximum Lots Awarded Per Supplier
1
Award Criteria Details
Platform Housing are looking to take a maximum of 9 contractors through from procurement specific questionnaire (PSQ) (3 per locality). Full details can be found within the PSQ document suite. Contractors can bid for multiple localities, however can only win one. As part of any PSQ return you will be required to state your locality preference(s) and rank your preferences in order. This information along with the evaluated PSQ returns will be used to define the supplier selection list by locality.

Lots and requirements

Entry 1
Id
1
Title
Lot 1 - Severn
Description
This Lot covers the delivery of planned home improvement and retrofit works across Platform Housings housing stock within the Severn locality. The geographical coverage includes the following counties: • Herefordshire, Worcestershire and Gloucestershire The scope of works includes, but is not limited to: • Component replacements (e.g. kitchens, bathrooms, windows, doors, roofing) • Retrofit and energy efficiency works • Cyclical decorations • Major planned investment works • Major projects e.g. High Rise building works. The contract will operate under a target cost commercial model, whereby the contractor will be reimbursed for the actual cost of works delivered, together with an agreed profit and overheads margin. The contractor will be required to: • Deliver works in both occupied and void properties (majority occupied), over a long term period. • Manage delivery across multiple locations and multiple workstreams. • Work collaboratively with Platform Housing and our stakeholders. • Support customer engagement and increase satisfaction levels. • Contribute to social value commitments • Meet required performance, quality, and compliance standards • Drive increased customer outcomes and enhanced communication. • Deliver within a true partnering ethos. Estimated annual value: £12,000,000 to £16,000,000 per annum. The estimated annual value is provided as an indication of anticipated spend only and does not constitute a guarantee of work. Actual volumes may vary and will be subject to programme requirements, property needs, and available budgets. All contractors should be aware that there is a strong potential early in the contract that major works will be required to the three high rise blocks within Worcester. Further details will be provided where known at a later tendering stage. The contracting authority intends to appoint one contractor to this locality.
Status
active
Has Renewal
Yes

Value

Including VAT
268,800,000
Amount
224,000,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
cost
Name
Cost
Description
25% of the evaluation score will be awarded based on the total tendered cost submitted by the bidder in accordance with the pricing schedule provided in the tender documents. The lowest compliant tender will receive the maximum score, with other bids scored proportionately in accordance with the evaluation methodology set out in the procurement documents

Numbers

Entry 1
Number
25
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality
Description
75% of the evaluation score will be awarded based on the quality of the bidder's proposal. Quality will be assessed against the questions set out in the tender documentation and will cover areas such as service delivery approach, operational capability, health and safety management, customer considerations and social value commitments.

Numbers

Entry 1
Number
75
Weight
percentageExact

Second Stage

Maximum Candidates
4

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Detailed legal and financial capacity requirements will be assessed as part of the Selection Questionnaire and Conditions of Participation documentation. These will include (but are not limited to) requirements relating to financial standing, insurance levels and economic and financial capacity. All requirements will be proportionate to the scope and value of the contract and will be applied in accordance with the Procurement Act 2023. Full details are available within the Conditions of Participation document suite.
Criterion 2
Type
technical
Description
Detailed legal and financial capacity requirements will be assessed as part of the Selection Questionnaire and Conditions of Participation documentation. These will include (but are not limited to) requirements relating to financial standing, insurance levels and economic and financial capacity. All requirements will be proportionate to the scope and value of the contract and will be applied in accordance with the Procurement Act 2023. Full details are available within the Conditions of Participation document suite.
Criterion 3
Description
Where the number of suppliers meeting the Conditions of Participation exceeds the maximum number to be invited to tender, suppliers will be shortlisted based on the evaluation of their responses to the Conditions of Participation questions set out in the Procurement Specific Questionnaire (PSQ). Responses will be assessed using the scoring methodology described in the Conditions of Participation (CoP) document and the highest ranked suppliers will be invited to submit a tender. As outlined in the CoP document, Platform intends to invite between three (3) and four (4) suppliers to tender for this lot, subject to sufficient suitable applicants. A maximum of nine (9) suppliers will be taken forward across the Severn, Tame and Witham lots. Following the intermediate tender stage, a further down-selection process will be undertaken. The highest ranked suppliers will be invited to participate in the final tender stage, with a maximum of two (2) suppliers progressing for this lot. Following the final tender stage, Platform intends to appoint one (1) contractor for this lot. Where fewer suppliers meet the Conditions of Participation requirements, all compliant suppliers may be invited to tender.
For Reduction
Yes

Contract period

Starts
1 Apr 2027, 00:00
Ends
31 Mar 2034, 23:59
Max Extent Date
1 Apr 2041, 00:59

Renewal

Description
Multiple extensions are available: Extension period one - 31/03/2034 - 31/03/2039 Extension period two - 31/03/2039 - 31/03/2041 Throughout the contract any successful contractors KPI's will be reviewed along with commercial outcomes will be used to assess if extensions will be permitted.
Entry 2
Id
2
Title
Lot 2 - Tame
Description
This Lot covers the delivery of planned home improvement and retrofit works across Platform Housings housing stock within the Tame locality. The geographical coverage includes the following counties: • West Midlands, Staffordshire, Warwickshire, Derbyshire and Leicestershire. The scope of works includes, but is not limited to: • Component replacements (e.g. kitchens, bathrooms, windows, doors, roofing) • Retrofit and energy efficiency works • Cyclical decorations • Major planned investment works • Major projects e.g. High Rise building works. The contract will operate under a target cost commercial model, whereby the contractor will be reimbursed for the actual cost of works delivered, together with an agreed profit and overheads margin. The contractor will be required to: • Deliver works in both occupied and void properties (majority occupied), over a long term period. • Manage delivery across multiple locations and multiple workstreams. • Work collaboratively with Platform Housing and our stakeholders. • Support customer engagement and increase satisfaction levels. • Contribute to social value commitments • Meet required performance, quality, and compliance standards • Drive increased customer outcomes and enhanced communication. • Deliver within a true partnering ethos. Estimated annual value: £12,000,000 to £16,000,000 per annum. The estimated annual value is provided as an indication of anticipated spend only and does not constitute a guarantee of work. Actual volumes may vary and will be subject to programme requirements, property needs, and available budgets. The contracting authority intends to appoint one contractor to this locality.
Status
active
Has Renewal
Yes

Value

Including VAT
268,800,000
Amount
224,000,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
cost
Name
Cost
Description
25% of the evaluation score will be awarded based on the total tendered cost submitted by the bidder in accordance with the pricing schedule provided in the tender documents. The lowest compliant tender will receive the maximum score, with other bids scored proportionately in accordance with the evaluation methodology set out in the procurement documents

Numbers

Entry 1
Number
25
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality
Description
75% of the evaluation score will be awarded based on the quality of the bidder's proposal. Quality will be assessed against the questions set out in the tender documentation and will cover areas such as service delivery approach, operational capability, health and safety management, customer considerations and social value commitments.

Numbers

Entry 1
Number
75
Weight
percentageExact

Second Stage

Maximum Candidates
4

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Detailed legal and financial capacity requirements will be assessed as part of the Selection Questionnaire and Conditions of Participation documentation. These will include (but are not limited to) requirements relating to financial standing, insurance levels and economic and financial capacity. All requirements will be proportionate to the scope and value of the contract and will be applied in accordance with the Procurement Act 2023. Full details are available within the Conditions of Participation document suite.
Criterion 2
Type
technical
Description
Detailed legal and financial capacity requirements will be assessed as part of the Selection Questionnaire and Conditions of Participation documentation. These will include (but are not limited to) requirements relating to financial standing, insurance levels and economic and financial capacity. All requirements will be proportionate to the scope and value of the contract and will be applied in accordance with the Procurement Act 2023. Full details are available within the Conditions of Participation document suite.
Criterion 3
Description
Where the number of suppliers meeting the Conditions of Participation exceeds the maximum number to be invited to tender, suppliers will be shortlisted based on the evaluation of their responses to the Conditions of Participation questions set out in the Procurement Specific Questionnaire (PSQ). Responses will be assessed using the scoring methodology described in the Conditions of Participation (CoP) document and the highest ranked suppliers will be invited to submit a tender. As outlined in the CoP document, Platform intends to invite between three (3) and four (4) suppliers to tender for this lot, subject to sufficient suitable applicants. A maximum of nine (9) suppliers will be taken forward across the Severn, Tame and Witham lots. Following the intermediate tender stage, a further down-selection process will be undertaken. The highest ranked suppliers will be invited to participate in the final tender stage, with a maximum of two (2) suppliers progressing for this lot. Following the final tender stage, Platform intends to appoint one (1) contractor for this lot. Where fewer suppliers meet the Conditions of Participation requirements, all compliant suppliers may be invited to tender.
For Reduction
Yes

Contract period

Starts
1 Apr 2027, 00:00
Ends
31 Mar 2034, 23:59
Max Extent Date
1 Apr 2041, 00:59

Renewal

Description
Multiple extensions are available: Extension period one - 31/03/2034 - 31/03/2039 Extension period two - 31/03/2039 - 31/03/2041 Throughout the contract any successful contractors KPI's will be reviewed along with commercial outcomes will be used to assess if extensions will be permitted.
Entry 3
Id
3
Title
Lot 3 - Witham
Description
This Lot covers the delivery of planned home improvement and retrofit works across Platform Housings housing stock within the Witham locality. The geographical coverage includes the following counties: • Lincolnshire, Nottinghamshire, Leicestershire, Rutland and Northamptonshire. The scope of works includes, but is not limited to: • Component replacements (e.g. kitchens, bathrooms, windows, doors, roofing) • Retrofit and energy efficiency works • Cyclical decorations • Major planned investment works • Major projects e.g. High Rise building works. The contract will operate under a target cost commercial model, whereby the contractor will be reimbursed for the actual cost of works delivered, together with an agreed profit and overheads margin. The contractor will be required to: • Deliver works in both occupied and void properties (majority occupied), over a long term period. • Manage delivery across multiple locations and multiple workstreams. • Work collaboratively with Platform Housing and our stakeholders. • Support customer engagement and increase satisfaction levels. • Contribute to social value commitments • Meet required performance, quality, and compliance standards • Drive increased customer outcomes and enhanced communication. • Deliver within a true partnering ethos. Estimated annual value: £12,000,000 to £16,000,000 per annum. The estimated annual value is provided as an indication of anticipated spend only and does not constitute a guarantee of work. Actual volumes may vary and will be subject to programme requirements, property needs, and available budgets. The contracting authority intends to appoint one contractor to this locality.
Status
active
Has Renewal
Yes

Value

Including VAT
268,800,000
Amount
224,000,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
cost
Name
Cost
Description
25% of the evaluation score will be awarded based on the total tendered cost submitted by the bidder in accordance with the pricing schedule provided in the tender documents. The lowest compliant tender will receive the maximum score, with other bids scored proportionately in accordance with the evaluation methodology set out in the procurement documents

Numbers

Entry 1
Number
25
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality
Description
75% of the evaluation score will be awarded based on the quality of the bidder's proposal. Quality will be assessed against the questions set out in the tender documentation and will cover areas such as service delivery approach, operational capability, health and safety management, customer considerations and social value commitments.

Numbers

Entry 1
Number
75
Weight
percentageExact

Second Stage

Maximum Candidates
4

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Detailed legal and financial capacity requirements will be assessed as part of the Selection Questionnaire and Conditions of Participation documentation. These will include (but are not limited to) requirements relating to financial standing, insurance levels and economic and financial capacity. All requirements will be proportionate to the scope and value of the contract and will be applied in accordance with the Procurement Act 2023. Full details are available within the Conditions of Participation document suite.
Criterion 2
Type
technical
Description
Detailed legal and financial capacity requirements will be assessed as part of the Selection Questionnaire and Conditions of Participation documentation. These will include (but are not limited to) requirements relating to financial standing, insurance levels and economic and financial capacity. All requirements will be proportionate to the scope and value of the contract and will be applied in accordance with the Procurement Act 2023. Full details are available within the Conditions of Participation document suite.
Criterion 3
Description
Where the number of suppliers meeting the Conditions of Participation exceeds the maximum number to be invited to tender, suppliers will be shortlisted based on the evaluation of their responses to the Conditions of Participation questions set out in the Procurement Specific Questionnaire (PSQ). Responses will be assessed using the scoring methodology described in the Conditions of Participation (CoP) document and the highest ranked suppliers will be invited to submit a tender. As outlined in the CoP document, Platform intends to invite between three (3) and four (4) suppliers to tender for this lot, subject to sufficient suitable applicants. A maximum of nine (9) suppliers will be taken forward across the Severn, Tame and Witham lots. Following the intermediate tender stage, a further down-selection process will be undertaken. The highest ranked suppliers will be invited to participate in the final tender stage, with a maximum of two (2) suppliers progressing for this lot. Following the final tender stage, Platform intends to appoint one (1) contractor for this lot. Where fewer suppliers meet the Conditions of Participation requirements, all compliant suppliers may be invited to tender.
For Reduction
Yes

Contract period

Starts
1 Apr 2027, 00:00
Ends
31 Mar 2034, 23:59
Max Extent Date
1 Apr 2041, 00:59

Renewal

Description
Multiple extensions are available: Extension period one - 31/03/2034 - 31/03/2039 Extension period two - 31/03/2039 - 31/03/2041 Throughout the contract any successful contractors KPI's will be reviewed along with commercial outcomes will be used to assess if extensions will be permitted.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
09332000
Description
Solar installation
Entry 2
Scheme
CPV
Id
42511110
Description
Heat pumps
Entry 3
Scheme
CPV
Id
45211310
Description
Bathrooms construction work
Entry 4
Scheme
CPV
Id
45261210
Description
Roof-covering work
Entry 5
Scheme
CPV
Id
45261215
Description
Solar panel roof-covering work
Entry 6
Scheme
CPV
Id
45262000
Description
Special trade construction works other than roof works
Entry 7
Scheme
CPV
Id
45320000
Description
Insulation work
Entry 8
Scheme
CPV
Id
45343000
Description
Fire-prevention installation works
Entry 9
Scheme
CPV
Id
45421100
Description
Installation of doors and windows and related components
Entry 10
Scheme
CPV
Id
45421130
Description
Installation of doors and windows
Entry 11
Scheme
CPV
Id
45421151
Description
Installation of fitted kitchens
Entry 12
Scheme
CPV
Id
45440000
Description
Painting and glazing work
Entry 13
Scheme
CPV
Id
45451000
Description
Decoration work

Delivery locations

Entry 1
Region
UKG1
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKK1
Country
GB
Country Name
United Kingdom
Item 2
Id
2
Related Lot
2

Additional Classifications

Entry 1
Scheme
CPV
Id
09332000
Description
Solar installation
Entry 2
Scheme
CPV
Id
42511110
Description
Heat pumps
Entry 3
Scheme
CPV
Id
45211310
Description
Bathrooms construction work
Entry 4
Scheme
CPV
Id
45261210
Description
Roof-covering work
Entry 5
Scheme
CPV
Id
45261215
Description
Solar panel roof-covering work
Entry 6
Scheme
CPV
Id
45262000
Description
Special trade construction works other than roof works
Entry 7
Scheme
CPV
Id
45320000
Description
Insulation work
Entry 8
Scheme
CPV
Id
45343000
Description
Fire-prevention installation works
Entry 9
Scheme
CPV
Id
45421100
Description
Installation of doors and windows and related components
Entry 10
Scheme
CPV
Id
45421130
Description
Installation of doors and windows
Entry 11
Scheme
CPV
Id
45421151
Description
Installation of fitted kitchens
Entry 12
Scheme
CPV
Id
45440000
Description
Painting and glazing work
Entry 13
Scheme
CPV
Id
45451000
Description
Decoration work

Delivery locations

Entry 1
Region
UKF1
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKF2
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKG2
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKG3
Country
GB
Country Name
United Kingdom
Item 3
Id
3
Related Lot
3

Additional Classifications

Entry 1
Scheme
CPV
Id
09332000
Description
Solar installation
Entry 2
Scheme
CPV
Id
42511110
Description
Heat pumps
Entry 3
Scheme
CPV
Id
45211310
Description
Bathrooms construction work
Entry 4
Scheme
CPV
Id
45261210
Description
Roof-covering work
Entry 5
Scheme
CPV
Id
45261215
Description
Solar panel roof-covering work
Entry 6
Scheme
CPV
Id
45262000
Description
Special trade construction works other than roof works
Entry 7
Scheme
CPV
Id
45320000
Description
Insulation work
Entry 8
Scheme
CPV
Id
45343000
Description
Fire-prevention installation works
Entry 9
Scheme
CPV
Id
45421100
Description
Installation of doors and windows and related components
Entry 10
Scheme
CPV
Id
45421130
Description
Installation of doors and windows
Entry 11
Scheme
CPV
Id
45421151
Description
Installation of fitted kitchens
Entry 12
Scheme
CPV
Id
45440000
Description
Painting and glazing work
Entry 13
Scheme
CPV
Id
45451000
Description
Decoration work

Delivery locations

Entry 1
Region
UKE1
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKF1
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKF2
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKF3
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKH1
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
future
Document Type
biddingDocuments
Access Details
www.Proactis.com Procurement documentation will be made available via the Platform Housing eTendering system (Proactis). Interested suppliers must register on Proactis and search for the opportunity to access and download all procurement documents. Further details including how to register on Proactis are available at: https://www.platformhg.com/platform-housing-group-procurement
Entry 3
Id
028728-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
27 Mar 2026, 16:24
Format
text/html

Planning and budget

No Engagement Notice Rationale
This has been carried out however the notice cannot be linked across multi lots.

Buyer, suppliers and contacts

Organisation 1
Name
PLATFORM HOUSING LIMITED
Id
GB-COH-RS008288

Identifier

Scheme
GB-COH
Id
RS008288

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PTHH-6479-BPPR

Address

Street Address
1700 Solihull Parkway
Locality
Solihull
Postal Code
B377YD
Country
GB
Country Name
United Kingdom
Region
UKG32

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Solihull · UKG32 · B377YD · United Kingdom
  • Delivery location · UKE1 · United Kingdom
  • Delivery location · UKF1 · United Kingdom
  • Delivery location · UKF2 · United Kingdom
  • Delivery location · UKF3 · United Kingdom
  • Delivery location · UKG1 · United Kingdom
  • Delivery location · UKG2 · United Kingdom
  • Delivery location · UKG3 · United Kingdom
  • Delivery location · UKH1 · United Kingdom
  • Delivery location · UKK1 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 028728-2026Tender notice on Find a Tender ·