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PROCUREMENT OPPORTUNITY

Transport Infrastructure Planned & Reactive Maintenance

West Midlands Combined Authority · Contract details notice on Find a Tender

Tender information last checkedLast checked 24 Sept 2026, 09:11.

Opportunity overview

This contract is for the provision of transport infrastructure planned and reactive maintenance across TFWM's asset portfolio (bus stations and park and ride sites), including proactive and reactive maintenance tasks, PAT testing and provision of a helpdesk service to manage tasks. There are 5 key requirements set out in this specification, these are: Planned Maintenance Reactive Maintenance Portable Appliance Testing Helpdesk Semi-Skilled Operative These services will be delivered in line with the following objectives: - The provision of Planned Preventative Maintenance (PPM) services to the Mechanical and Electrical (M&E) plant & equipment included within the contract - The provision of reactive and emergency maintenance services to the Building Fabric and all M&E plant and equipment included within the contract - The provision of "ad-hoc" escort / access assistance to all specialist Service Providers, engaged in the delivery of these services - The carrying out of regular condition inspections across the facilities, at agreed intervals - Ensuring that all Statutory and Legislative compliance maintenance works are carried out to all M&E plant & equipment covered in this specification - The provision of specialist maintenance where required - The provision of a comprehensive Planned and Reactive maintenance service across the facilities that complies with the standards and provisions as outlined within this specification TfWM has made a commitment to and is working to develop good practice in infrastructure sustainability, including green and sustainable technologies in the design, refurbishment and maintenance of transport infrastructure facilities. The Service Provider will be required to demonstrate a commitment to sustainability by integrating sustainable development into their operating practices and culture throughout the Contract. This can be achieved by using low fuel consumption and emissions vehicles, optimising visits to each site, recycling of waste materials, disposing of any controlled waste in an approved manner, working with reusable components, using innovative designs and green technology or ethically sourced materials.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

ASCOT SERVICES UK LIMITED

Matched by number
Contract value
£4.3m
Awarded
Not supplied
Contract signed
31 Aug 2026
Including VAT
£5.1m
Award ID
1
Status
active
Identifier
GB-COH 04778608
Location
Manchester, UKD36, M46 0SU, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
PRT-ITS-WPG-2026-0013
Status
complete
Procurement Method
open
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Special regime

utilities

Covered By

GPA

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published

Buyer, suppliers and contacts

Organisation 1
Name
West Midlands Combined Authority
Id
GB-PPON-PGMD-1353-PZVX

Identifier

Scheme
GB-PPON
Id
PGMD-1353-PZVX

Address

Street Address
16 Summer Lane
Locality
Birmingham
Postal Code
B19 3SD
Country
GB
Country Name
United Kingdom
Region
UKG31

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
ASCOT SERVICES UK LIMITED
Id
GB-COH-04778608

Identifier

Scheme
GB-COH
Id
04778608

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PHMC-7589-MWGQ

Address

Street Address
Kestrel House Gibfield Park Avenue
Locality
Manchester
Postal Code
M46 0SU
Country
GB
Country Name
United Kingdom
Region
UKD36

Contact

Roles

supplier

Details

Scale
sme
Vcse
No
Public Service Mission Organization
No
Sheltered Workshop
No

Award information

Award 1
Id
1
Status
active
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
50000000
Description
Repair and maintenance services

Delivery locations

Entry 1
Region
UKG
Country
GB
Country Name
United Kingdom

Suppliers

Supplier 1
Id
GB-COH-04778608
Name
ASCOT SERVICES UK LIMITED

Related lots

1

Contracts and changes

Entry 1
Id
1
Award ID
1
Title
Transport Infrastructure Planned & Reactive Maintenance
Status
active
Has Renewal
Yes
Above Threshold
Yes
Date Signed
1 Sept 2026, 00:00

Period

Starts
1 Sept 2026, 00:00
Ends
31 Mar 2031, 23:59
Max Extent Date
31 Mar 2036, 23:59

Renewal

Description
The Contract will include two (2) optional extension periods in 1 x 3-year and 1 x 2-year increments. The final, potential end date if all extensions are invoked will be 31st March 2036.

Value

Including VAT
5,106,962.02
Amount
4,255,801.68
Currency
GBP

Documents

Entry 1
Id
A-22071
Document Type
contractSigned
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Entry 2
Id
084599-2026
Document Type
contractNotice
Notice Type
UK7
Description
Contract details notice on Find a Tender
Published
7 Sept 2026, 16:41
Format
text/html

Agreed Metrics

Entry 1
Id
1
Title
Planned Preventative Maintenance (PPM)
Description
Timely completion of PPM requirements in line with legislation and compliance.

Observations

Entry 1
Id
frequency

Period

Duration In Months
12
Entry 2
Id
2
Title
Planned Preventative Maintenance (PPM)
Description
Timely provision of remedial quotations and certification following PPM visits.

Observations

Entry 1
Id
frequency

Period

Duration In Months
12
Entry 3
Id
3
Title
Reactive Maintenance
Description
Respond to breakdowns and ad hoc repairs in order to maintain the required safety and standards of facilities.

Observations

Entry 1
Id
frequency

Period

Duration In Months
12
Entry 4
Id
4
Title
Reactive Maintenance
Description
Number of jobs that are recalled due to issues with quality.
Entry 5
Id
5
Title
Reactive Maintenance
Description
Respond to breakdowns and ad hoc repairs in order to maintain the required levels of operation.

Observations

Entry 1
Id
frequency

Period

Duration In Months
12
Entry 6
Id
6
Title
Audits
Description
Number of audits conducted per month of completed works.

Observations

Entry 1
Id
frequency

Period

Duration In Months
12
Entry 7
Id
7
Title
Audits Result
Description
Number of Audits classified as a "pass".

Observations

Entry 1
Id
frequency

Period

Duration In Months
12

Recorded locations

  • Buyer location · Birmingham · UKG31 · B19 3SD · United Kingdom

Notice and amendment history

3 published notice versions reviewed by ProcuraAxis.

3 VERSIONS
  1. 027641-2026Tender notice on Find a Tender ·
  2. 070962-2026Contract award notice on Find a Tender ·
  3. 084599-2026Contract details notice on Find a Tender ·