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PROCUREMENT OPPORTUNITY

V4SDDC042 Election Printing

South Derbyshire District Council · Contract award notice on Find a Tender

Tender information last checkedLast checked 1 Oct 2026, 20:06.

Opportunity overview

South Derbyshire District Council invites Tenders for the provision of comprehensive Electoral Services Printing. The successful supplier will be responsible for delivering a full range of electoral print materials essential to the administration of statutory electoral processes. This includes, but is not limited to: • Production and printing of poll cards • Printing of ballot papers for all electoral events • Supply and printing of postal vote stationery • Printing of canvass forms • Production of Individual Electoral Registration (IER) correspondence • Printing of postal vote review letters • Provision of braille ballot papers All services must be delivered in full compliance with Electoral Commission guidance, statutory deadlines, and all relevant data protection legislation, ensuring accuracy, security, and confidentiality throughout the lifecycle of the contract.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Published award value
£506.5k
Awarded
19 May 2026
Award ID
1
Status
active
Identifier
GB-COH 02263092
Location
London, UKI44, SE1 9LQ, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
V4SDDC042/DN810942
Status
complete
Procurement Method
open
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
complete

Buyer, suppliers and contacts

Organisation 1
Name
South Derbyshire District Council
Id
GB-PPON-PGHH-1324-DTXT

Identifier

Scheme
GB-PPON
Id
PGHH-1324-DTXT

Address

Street Address
Civic Offices, Civic Way
Locality
Swadlincote
Postal Code
DE11 0AH
Country
GB
Country Name
United Kingdom
Region
UKF13

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
CIVICA ELECTION SERVICES LIMITED
Id
GB-COH-02263092

Identifier

Scheme
GB-COH
Id
02263092

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PPGC-9469-GPCM

Address

Street Address
Southbank Central
Locality
London
Postal Code
SE1 9LQ
Country
GB
Country Name
United Kingdom
Region
UKI44

Contact

Roles

supplier

Details

Scale
large
Vcse
No
Public Service Mission Organization
No
Sheltered Workshop
No

Award information

Award 1
Id
1
Title
V4SDDC042 Election Printing
Status
active
Date
20 May 2026, 00:00
Main Procurement Category
services
Above Threshold
Yes
Has Renewal
Yes
Assessment Summaries Date Sent
20 May 2026, 00:00

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
22000000
Description
Printed matter and related products
Entry 2
Scheme
CPV
Id
79800000
Description
Printing and related services

Delivery locations

Entry 1
Region
UKF
Country
GB
Country Name
United Kingdom

Value

Including VAT
607,797.05
Amount
506,497.54
Currency
GBP

Suppliers

Supplier 1
Id
GB-COH-02263092
Name
CIVICA ELECTION SERVICES LIMITED

Contract period

Starts
1 Jul 2026, 00:00
Ends
30 Jun 2028, 23:59
Max Extent Date
30 Jun 2030, 23:59

Renewal

Description
The contract will commence on 1 July 2026 and will run for an initial period of 24 months, concluding on 30 June 2028. The Council reserves the option to extend the contract for: o An additional 12-month period, and o A further 12-month period thereafter, based on satisfactory performance, ongoing business requirements, and entirely at the Council's discretion. This provides a potential maximum contract term of 48 months (2 + 1 + 1 years).

Related lots

1

Documents

Entry 1
Id
046356-2026
Document Type
awardNotice
Notice Type
UK6
Description
Contract award notice on Find a Tender
Published
20 May 2026, 13:17
Format
text/html

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Due
3 Jun 2026, 23:59
Status
scheduled

Recorded locations

  • Buyer location · Swadlincote · UKF13 · DE11 0AH · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 026777-2026Tender notice on Find a Tender ·
  2. 046356-2026Contract award notice on Find a Tender ·