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PROCUREMENT OPPORTUNITY

Ground Care, Agricultural and Plant Equipment for Defra Group Fleet Services

ENVIRONMENT AGENCY · Tender notice on Find a Tender

Tender information last checkedLast checked 24 Sept 2026, 08:27.

Opportunity overview

Defra Group Fleet Services requires modern, sustainable, and optimised ground care, agricultural and plant equipment to support operational delivery across the group. The purpose of this project is to establish long-term, Defra group-wide contract(s) for the supply of ground care, agricultural and plant equipment, led by the Environment Agency (as the main customer), with access available for the whole group. The contract(s) will provide a consistent, streamlined, and effective approach to sourcing ground care, agricultural and plant assets, ensuring operational readiness across Defra group sites. The procurement is split into 4 lots. The Authority is committed to supporting SME participation. Regional lotting was considered during procurement design but was not adopted due to operational, commercial and contract management considerations. Bidders may bid as a consortium and subcontracting arrangements are permitted. Regional suppliers are encouraged to collaborate where appropriate to deliver the requirement.

Classification

  • CPV16310000 — Mowers
  • CPV16600000 — Specialist agricultural or forestry machinery
  • CPV16700000 — Tractors
  • CPV34223300 — Trailers
  • CPV34520000 — Boats
  • CPV34521000 — Specialised boats
  • CPV42420000 — Buckets, shovels, grabs and grips for cranes or excavators
  • CPV43260000 — Mechanical shovels, excavators and shovel loaders, and mining machinery
  • CPV43262100 — Mechanical excavators

Lots

  • Plant and Towable Plant£4.4m
  • Agricultural Equipment£39.1m
  • Heavy Plant£13.6m
  • Aquatic Plant£12.9m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
C35105
Status
active
Procurement Method
open
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
goods
Above Threshold
Yes
How to submit
The procurement documents are available for unrestricted and full direct access, free of charge, at https://defra-family.force.com/s/Welcome Any questions, requests to participate or tender submissions must be submitted electronically via this portal.
Has Recurrence
Yes
Published risks
The following known unknown risks may result in future variations to the requirement: 1. Risk Category: Geopolitical events and environmental events Description: There is a reasonable likelihood that exposure to geopolitical shocks and environmental events may cause demand and prices to increase, meaning that the calculations used to estimate the contract value are no longer valid. Impact on Contract: • Contract value to accommodate the higher costs and increased demand • Technical specifications of goods. • Compliance documentation and reporting processes. • Delivery timelines. Modification Mechanism: In accordance with Schedule 8, paragraph 5 of the Procurement Act 2023: • If these events materialise, the Authority may vary the contract to accommodate the higher prices and/or increased demand. • Any variation will be limited to what is strictly necessary and will not increase the estimated contract value by more than 50%. • A UK10 Contract Change Notice will be published to maintain transparency. 2. Risk Category: Regulatory Changes Description: There is a reasonable likelihood of changes to regulations during the contract term. As the Authority does not know what these changes could be, it is unable to address their potential impact at this stage. Impact on Contract: Such changes may require adjustments to: • Technical specifications of goods or services. • Compliance documentation and reporting processes. • Delivery timelines and associated costs. Modification Mechanism: In accordance with Schedule 8, paragraph 5 of the Procurement Act 2023: • If these regulatory changes materialise and are not caused by either party, the Authority may vary the contract to ensure compliance. • Any variation will be limited to what is strictly necessary to meet the new legal requirements and will not increase the estimated contract value by more than 50%. • A UK10 Contract Change Notice will be published to maintain transparency. 3. Risk Category: Demand from Defra’s agencies and public bodies. Description: There is a reasonable likelihood that Defra’s agencies and public bodies may wish to use this Contract, but not all their asset management plans were known at the time the estimated contract value was estimated. Impact on Contract: • Contract value to accommodate the increased demand • Technical specifications of goods. • Compliance documentation and reporting processes. Modification Mechanism: In accordance with Schedule 8, paragraph 5 of the Procurement Act 2023: • If this increased demand from Defra’s agencies and public bodies materialises, the Authority may vary the contract to accommodate increased demand. • Any variation will be limited to what is strictly necessary and will not increase the estimated contract value by more than 50%. • A UK10 Contract Change Notice will be published to maintain transparency.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
This Competitive Flexible Procedure will not use a down-select stage but will use a supplementary process of Best and Final Offer (BAFO). Following the evaluation of both the technical questions and pricing schedule, the Authority reserves the right to reissue any or all of the technical evaluation questions and/or pricing schedule to the two highest scoring bidders (or any other bidders that have scored within 3% of the highest scoring bidder) on each lot. Written feedback will be provided to these bidders and then they will have the opportunity to review any reissued evaluation questions to improve their bids. Bidders will be informed which elements they are able to revise to improve their bids. Please note that all invited bidders will be reviewing the same elements. Bidders will have 10 calendar days to review, revise and resubmit their bid via Atamis. The clarification period will also be reopened and run for 5 calendar days. The same scoring mechanisms as originally published will apply unless otherwise communicated by the Authority. The scores from this stage will replace any from the earlier Evaluation Stage(s). Please note that all bidders will be invited to submit improved responses on the same items. Bidders will have 10 calendar days to review, revise and resubmit their bid via Atamis. There will be a period of 5 calendar days for clarification questions. The exact dates of these periods and deadlines for submission will be shared with the relevant bidders. Following the overall evaluation, if there is more than one bidder with the same highest overall score, the Authority reserves the right to award to a bidder following the below Tie-break process. Where a bidder gained a higher commercial score than the other bidders, that bidder will be awarded the contract. There will be a discretionary Preferred Supplier Stage with the bidder who has submitted the most advantageous tender for a lot. This will be used to clarify and confirm commitments made in the tender and address any weaknesses in the submission. Please note that any modifications will not result in increased prices as this stage must not have the effect of altering the award outcome. This stage will consist of a meeting on Microsoft Teams of about an hour between the bidder’s and the Authority’s representatives. Bidders will be limited to two representatives for the meeting, and one must be the Supplier Contract Manager. The stage will be conducted in an auditable and transparent manner. The Authority reserves the right not to conduct this stage for each lot if it feels that the discussions detailed above are not required. Bidders are to note that a condition of participation will be that bidders commit to completing the Modern Slavery Assessment Tool prior to contract award. The Authority will need to see a copy of the bidder’s report of recommendations before awarding the contract.

Covered By

GPA

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
22 Oct 2026, 12:00

Enquiry period

Ends
10 Sept 2026, 12:00

Expected award period

Ends
15 Feb 2027, 23:59

Lot Details

Award criteria

Description
There are no limits to the number of lots in which any one bidder can be awarded a contract and if a bidder is successful in more than one lot, the Authority may enter into a single contract for all lots awarded to that bidder.

Recurrence

Dates

Entry 1
Starts
26 Jul 2032, 23:59

Contract terms

Financial Terms
Payments will be made within 30 days for valid, undisputed invoices. All invoicing is to include • Purchase Order number • Invoice address • Detailed description Payment is to be made following final delivery to site, completion of Pre-Delivery Inspection (PDI) checks and receipt of all relevant documentation and road registration.

Amendments

Entry 1
Description
Amended submission deadline and estimated award decision date.
Id
084861-2026

Lots and requirements

Entry 1
Id
1
Title
Plant and Towable Plant
Description
General purpose trailers, plant trailers, tipper trailers, box trailers, trailers up to 3.5 tonnes, water bowsers, pressure washers, mobile lighting towers, generators, messing units, welfare units, aerators/oxygenators, fuel bowsers and compressors.
Status
active
Has Renewal
Yes

Value

Including VAT
5,272,162
Amount
4,393,468
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Technical

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Type
quality
Name
Sustainability

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 3
Type
price
Name
Commercial

Numbers

Entry 1
Number
50
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
technical
Description
Tenderers are to note that a condition of participation will be that tenderers commit to completing the Modern Slavery Assessment Tool prior to contract award. The Authority will need to see a copy of the tenderer’s report of recommendations before awarding the contract.

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Mar 2027, 00:00
Ends
28 Feb 2031, 23:59
Max Extent Date
28 Feb 2033, 23:59

Renewal

Description
A 2-year extension will be used where the contract continues to meet DGFS' requirements and represents value for money.
Entry 2
Id
2
Title
Agricultural Equipment
Description
Pedestrian flail mowers, all-terrain mowers, robotic frail mowers, remote-controlled mowers, remote-controlled flail mowers, quad bikes, woodchippers, tractors, reach mowers, ride-on and ride-in mowers and tractor winches.
Status
active
Has Renewal
Yes

Value

Including VAT
46,869,223
Amount
39,057,686
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Technical

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Type
quality
Name
Sustainability

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 3
Type
price
Name
Commercial

Numbers

Entry 1
Number
50
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
technical
Description
Tenderers are to note that a condition of participation will be that tenderers commit to completing the Modern Slavery Assessment Tool prior to contract award. The Authority will need to see a copy of the tenderer’s report of recommendations before awarding the contract.

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Mar 2027, 00:00
Ends
28 Feb 2031, 23:59
Max Extent Date
28 Feb 2033, 23:59

Renewal

Description
A 2-year extension will be used where the contract continues to meet DGFS' requirements and represents value for money.
Entry 3
Id
3
Title
Heavy Plant
Description
Tracked dumpers, telehandlers, excavators, mini excavators, compact excavators, 11.5 tonne excavators, 12 to 18 tonne excavators and over 18 tonne excavators.
Status
active
Has Renewal
Yes

Value

Including VAT
16,270,219
Amount
13,558,516
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Technical

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Type
quality
Name
Sustainability

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 3
Type
price
Name
Commercial

Numbers

Entry 1
Number
50
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
technical
Description
Tenderers are to note that a condition of participation will be that tenderers commit to completing the Modern Slavery Assessment Tool prior to contract award. The Authority will need to see a copy of the tenderer’s report of recommendations before awarding the contract.

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Mar 2027, 00:00
Ends
28 Feb 2031, 23:59
Max Extent Date
28 Feb 2033, 23:59

Renewal

Description
A 2-year extension will be used where the contract continues to meet DGFS' requirements and represents value for money.
Entry 4
Id
4
Title
Aquatic Plant
Description
Weed harvesters and weed boat track and paddles.
Status
active
Has Renewal
Yes

Value

Including VAT
15,439,770
Amount
12,866,475
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Technical

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Type
quality
Name
Sustainability

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 3
Type
price
Name
Commercial

Numbers

Entry 1
Number
50
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
technical
Description
Tenderers are to note that a condition of participation will be that tenderers commit to completing the Modern Slavery Assessment Tool prior to contract award. The Authority will need to see a copy of the tenderer’s report of recommendations before awarding the contract.

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Mar 2027, 00:00
Ends
28 Feb 2031, 23:59
Max Extent Date
28 Feb 2033, 23:59

Renewal

Description
A 2-year extension will be used where the contract continues to meet DGFS' requirements and represents value for money.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
16600000
Description
Specialist agricultural or forestry machinery
Entry 2
Scheme
CPV
Id
42420000
Description
Buckets, shovels, grabs and grips for cranes or excavators
Entry 3
Scheme
CPV
Id
43262100
Description
Mechanical excavators
Entry 4
Scheme
CPV
Id
34223300
Description
Trailers
Entry 5
Scheme
CPV
Id
43260000
Description
Mechanical shovels, excavators and shovel loaders, and mining machinery
Entry 6
Scheme
CPV
Id
16700000
Description
Tractors
Entry 7
Scheme
CPV
Id
16310000
Description
Mowers
Entry 8
Scheme
CPV
Id
34520000
Description
Boats
Entry 9
Scheme
CPV
Id
34521000
Description
Specialised boats

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Item 2
Id
2
Related Lot
2

Additional Classifications

Entry 1
Scheme
CPV
Id
16600000
Description
Specialist agricultural or forestry machinery
Entry 2
Scheme
CPV
Id
42420000
Description
Buckets, shovels, grabs and grips for cranes or excavators
Entry 3
Scheme
CPV
Id
43262100
Description
Mechanical excavators
Entry 4
Scheme
CPV
Id
34223300
Description
Trailers
Entry 5
Scheme
CPV
Id
43260000
Description
Mechanical shovels, excavators and shovel loaders, and mining machinery
Entry 6
Scheme
CPV
Id
16700000
Description
Tractors
Entry 7
Scheme
CPV
Id
16310000
Description
Mowers
Entry 8
Scheme
CPV
Id
34520000
Description
Boats
Entry 9
Scheme
CPV
Id
34521000
Description
Specialised boats

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Item 3
Id
3
Related Lot
3

Additional Classifications

Entry 1
Scheme
CPV
Id
16600000
Description
Specialist agricultural or forestry machinery
Entry 2
Scheme
CPV
Id
42420000
Description
Buckets, shovels, grabs and grips for cranes or excavators
Entry 3
Scheme
CPV
Id
43262100
Description
Mechanical excavators
Entry 4
Scheme
CPV
Id
34223300
Description
Trailers
Entry 5
Scheme
CPV
Id
43260000
Description
Mechanical shovels, excavators and shovel loaders, and mining machinery
Entry 6
Scheme
CPV
Id
16700000
Description
Tractors
Entry 7
Scheme
CPV
Id
16310000
Description
Mowers
Entry 8
Scheme
CPV
Id
34520000
Description
Boats
Entry 9
Scheme
CPV
Id
34521000
Description
Specialised boats

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Item 4
Id
4
Related Lot
4

Additional Classifications

Entry 1
Scheme
CPV
Id
16600000
Description
Specialist agricultural or forestry machinery
Entry 2
Scheme
CPV
Id
42420000
Description
Buckets, shovels, grabs and grips for cranes or excavators
Entry 3
Scheme
CPV
Id
43262100
Description
Mechanical excavators
Entry 4
Scheme
CPV
Id
34223300
Description
Trailers
Entry 5
Scheme
CPV
Id
43260000
Description
Mechanical shovels, excavators and shovel loaders, and mining machinery
Entry 6
Scheme
CPV
Id
16700000
Description
Tractors
Entry 7
Scheme
CPV
Id
16310000
Description
Mowers
Entry 8
Scheme
CPV
Id
34520000
Description
Boats
Entry 9
Scheme
CPV
Id
34521000
Description
Specialised boats

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Entry 2
Id
084861-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
8 Sept 2026, 12:57
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
ENVIRONMENT AGENCY
Id
GB-PPON-PNWW-1475-NYLN

Identifier

Scheme
GB-PPON
Id
PNWW-1475-NYLN

Address

Street Address
Seacole Building, 2 Marsham Street
Locality
London
Postal Code
SW1P 4DF
Country
GB
Country Name
United Kingdom
Region
UKI32

Contact

Name
Network Procurement

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
DEPARTMENT FOR ENVIRONMENT, FOOD AND RURAL AFFAIRS
Id
GB-PPON-PNBD-3289-CDGX
Role Details
Defra Group Commercial (DgC) will be managing procurement on behalf of the Environment Agency (Defra Group Fleet Services).

Identifier

Scheme
GB-PPON
Id
PNBD-3289-CDGX

Address

Street Address
Seacole Building, 2 Marsham Street
Locality
London
Postal Code
SW1P 4DF
Country
GB
Country Name
United Kingdom
Region
UKI32

Contact

Name
Network Procurement

Roles

procuringEntity

Details

Recorded locations

  • Buyer location · London · UKI32 · SW1P 4DF · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

5 published notice versions reviewed by ProcuraAxis.

5 VERSIONS
  1. 026488-2026Preliminary market engagement notice on Find a Tender ·
  2. 053062-2026Pipeline notice on Find a Tender ·
  3. 079052-2026Tender notice on Find a Tender ·
  4. 079057-2026Tender notice on Find a Tender ·
  5. 084861-2026Tender notice on Find a Tender ·