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PROCUREMENT OPPORTUNITY

The provision / supply of an e-Catalogue and e-Procurement Solution

Wales & West Utilities Limited · Tender notice on Find a Tender

Tender information last checkedLast checked 3 Oct 2026, 00:16.

Opportunity overview

WWU currently uses the Proactis e-Catalogue system and the Jaggaer e-Tendering system for its current procurement 'upstream' processes. Both the applications, Proactis and Jaggaer (formerly known as Bravo), have been in use for over 10 years. Both systems are being considered for replacement and form two separate lots within a single tender. The new solutions will allow for greater insight of procurement and supply chain management and compliance to support wider WWU accreditations.  These functions serve distinct business objectives and, for the purposes of this procurement event, are organised into two primary areas of commercial service: Lot 1 - e-Catalogue services Lot 2 - e-Procurement (tendering) services

Classification

  • CPV48490000 — Procurement software package
  • CPV79418000 — Procurement consultancy services

Lots

  • E-Catalogue£500k
  • E-Procurement£1m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
WWU1316
Status
active
Procurement Method
selective
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
You will need to register at the link below, to access the procurement portal. Then contact wwuprocurement@wwutilities.co.uk for access who will give you access to the documentation. https://sourcing4wwu.ukp.app.jaggaer.com/web/error.html?_ncp=1770306959742.601743-1
Expression Of Interest Deadline
27 Apr 2026, 10:00

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
Wales and West Utilities (WWU) will invite expressions of interest and invite suppliers to complete the Conditions of Participation. Suppliers who pass the COP will be invited to the ITT. The ITT will be conducted in three phases: The procurement for the services will be conducted under the UK Procurement Act 2023 using the Flexible Competitive Procedure to allow an adaptable tender process suited to selecting services that will be core to the Procurement Team function. The procedure will be conducted in distinct phases to ensure comprehensive evaluation and supplier engagement: Phase:1: Invitation to Tender. All supplier who pass the Conditions of Participation will be invited to submit written Final Tenders (Scored). Highest scoring suppliers will be shortlisted for the Presentation phase. Phase 2: Supplier Presentations: Shortlisted suppliers from Phase 1 will be invited to deliver a presentation. A further shortlisting exercise will take place with the highest scoring suppliers taken through to the Sandbox phase. Phase 3: Sandbox: Shortlisted suppliers from Phase 2 will be invited to provide a Sandbox environment. The preferred supplier will be selected following the completion of this phase.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Expected award period

Ends
31 Oct 2026, 23:59

Lot Details

Award Criteria Details
Competition for lots are being run as discrete events, therefore, the successful suppliers will be awarded on their merits for each individual lot.

Lots and requirements

Entry 1
Id
1
Title
E-Catalogue
Description
WWU use an e-catalogue provision to enable our business users to order a wide range of goods, products and services to support our decentralised procurement model.  Requisitions can be raised by anyone in the business with SAP SRM access.  WWU self-manage all the catalogues, but we may in the future allow suppliers to co-manage their individual catalogues with us.  WWU can create new, add to, delete from or edit the content of all catalogues at our own discretion with no interaction with the associated suppliers.  Any changes published to the catalogues immediately updates to our live shopping environment once released, which is supported by a full audit trail. WWU's current provision operates though different catalogue types which serve different purposes and offer slightly different options to our delegated purchasers: Supplier catalogues - Single supplier, single catalogue containing a mix of products (stock and non-stock items) which have set pricing and lead times generally supported by an agreed contract. These catalogues also allow us to link related items in order to highlight other connected items available for purchase. AVL (Approved Vendor List) Catalogue - Multi supplier catalogue containing our approved vendor list to show the products and services a supplier can offer to WWU.  We have hundreds of suppliers that can each have multiple lines which are hard coded to WWU's material groups. Users have to populate the description, price and lead-time when adding the item to their shopping cart. Stock Catalogue - Contains products that are not on individual supplier catalogues, but are held in stock by WWU within our warehouse network. Once the requisition is approved, it generates a reservation against central warehouse stock for allocation and picking from WWU's warehouse stock instead of creating a PO (Purchase Order). Displaying the stock levels/availability is not required to be on the catalogue. Multi-Supplier Catalogue - This catalogue contains products from multiple suppliers that generally have agreed pricing and lead times, but WWU have the flexibility to make fields editable as required e.g. delivery charges. This catalogue currently houses around 30 suppliers, some of which only have one item and the majority of which have less than 10 items. These suppliers were combined together in order to reduce the effort of creating extra catalogues because there are so few lines for each.  Punchout - Diverts the user to a catalogue hosted by a supplier on a separate website and returns them to SAP once they submit their basket. WWU's catalogue solution allows selection from any combination of the above catalogues and any combination of items in a single requisition, which once approved generates the required stock reservations or POs in SAP.
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
600,000
Amount
500,000
Currency
GBP

Award criteria

Weighting Description
5 x Pass/Fail questions 10 x Weighted quality questions

Criteria

Criterion 1
Type
quality
Name
WWU Requirements Compliance Declaration
Description
Pass/Fail
Criterion 2
Type
quality
Name
SAP Integration
Description
Pass/Fail
Criterion 3
Type
quality
Name
Custom Coding Structure
Description
Pass/Fail
Criterion 4
Type
quality
Name
Warehouse Item Reservation
Description
Pass/Fail
Criterion 5
Type
quality
Name
Multi Supplier SKUs
Description
Pass/Fail
Criterion 6
Type
quality
Name
Functional Capability
Description
25%
Criterion 7
Type
quality
Name
Implementation and Delivery
Description
8%
Criterion 8
Type
quality
Name
User Experience
Description
10%
Criterion 9
Type
quality
Name
Supplier Capability and Technical Solution Overview
Description
13%
Criterion 10
Type
quality
Name
Reporting and Monitoring
Description
8%
Criterion 11
Type
quality
Name
Integration and Data Management
Description
8%
Criterion 12
Type
quality
Name
Cyber Security
Description
8%
Criterion 13
Type
quality
Name
Training and Support
Description
5%
Criterion 14
Type
quality
Name
Release and Change Management
Description
5%
Criterion 15
Type
quality
Name
Supplier Catalogues
Description
10%
Criterion 16
Type
price
Name
Price
Description
45%
Criterion 17
Type
price
Name
Commercial Compliance
Description
5%

Suitability

Sme
Yes

Contract period

Starts
1 Jan 2027, 00:00
Ends
31 Dec 2031, 23:59
Max Extent Date
31 Dec 2036, 23:59

Renewal

Description
Contract Duration: The agreement will be established with a core contract length of 5 years plus 5 x 1 year options for extensions (1 + 1 + 1 + 1 + 1 years), subject to performance and business need.

Options

Description
Contract Duration: The agreement will be established with a core contract length of 5 years plus 5 x 1 year options for extensions (1 + 1 + 1 + 1 + 1 years), subject to performance and business need.
Entry 2
Id
2
Title
E-Procurement
Description
As part of the Procurement function, we utilise our eSourcing tool on a daily basis. This system serves as the platform for launching tenders, conducting evaluations, storing contracts and performing supplier vetting. It is essential that the tool remains intuitive and enables us to adhere to regulated processes, while also providing an effective means for accessing supplier information internally. The eSourcing system is accessible to both the procurement team and business users, who can evaluate tenders and set up and manage mini competitions with limited procurement input. A mini competition in WWU terminology means a mini tender which is run under a framework agreement. These mini competitions will have a limited number of suppliers who are on a framework (often 3 or 4 suppliers). The tender process is largely the same but can vary and this will be stipulated in the framework agreement itself. Flexibility is required in terms of how these mini competitions are run, scored and evaluated. It is our intention to extend the use of mini competitions via the solution and to give business users the autonomy to set up and run these without the need for procurement support. Naturally, their access would need to be restricted so they cannot see any events being run in the solution that they do not have permission to see. The Procurement team conducts most evaluations online for all stages submitted via the portal, including pre-qualification, conditions of participation, tender and commercial stages. However, we also retain the capability to perform evaluations offline when necessary. Business stakeholders use the portal to evaluate assigned tender event sections. The system offers a complete audit trail and supports consensus sessions to agree on a shortlist or preferred bidders.
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
1,200,000
Amount
1,000,000
Currency
GBP

Award criteria

Weighting Description
1 x Pass/Fail question 13 x weighted quality questions

Criteria

Criterion 1
Type
quality
Name
WWU Requirements Declaration
Description
Pass/Fail
Criterion 2
Type
quality
Name
Supplier Capability and Technical Solution Overview
Description
13%
Criterion 3
Type
quality
Name
Functional Capability and Procurement Lifecycle
Description
13%
Criterion 4
Type
quality
Name
Implementation and Delivery
Description
5%
Criterion 5
Type
quality
Name
User Accounts
Description
5%
Criterion 6
Type
quality
Name
Contract Management Lifecycle
Description
10%
Criterion 7
Type
quality
Name
E-Sending Capabilities
Description
10%
Criterion 8
Type
quality
Name
Supplier Data Management
Description
8%
Criterion 9
Type
quality
Name
User Experience
Description
5%
Criterion 10
Type
quality
Name
Cyber Security
Description
8%
Criterion 11
Type
quality
Name
Audit Trails
Description
8%
Criterion 12
Type
quality
Name
Reporting
Description
5%
Criterion 13
Type
quality
Name
Training and Support
Description
5%
Criterion 14
Type
quality
Name
Release and Change Management
Description
5%
Criterion 15
Type
price
Name
Price
Description
45%
Criterion 16
Type
price
Name
Commercial Compliance
Description
5%

Suitability

Sme
Yes

Contract period

Starts
1 Jan 2027, 00:00
Ends
31 Dec 2031, 23:59
Max Extent Date
31 Dec 2036, 23:59

Renewal

Description
Contract Duration: The agreement will be established with a core contract length of 5 years plus 5 x 1 year options for extensions (1 + 1 + 1 + 1 + 1 years), subject to performance and business need.

Options

Description
Contract Duration: The agreement will be established with a core contract length of 5 years plus 5 x 1 year options for extensions (1 + 1 + 1 + 1 + 1 years), subject to performance and business need.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48490000
Description
Procurement software package
Entry 2
Scheme
CPV
Id
79418000
Description
Procurement consultancy services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Item 2
Id
2
Related Lot
2

Additional Classifications

Entry 1
Scheme
CPV
Id
48490000
Description
Procurement software package
Entry 2
Scheme
CPV
Id
79418000
Description
Procurement consultancy services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
future
Document Type
biddingDocuments
Entry 3
Id
033662-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
14 Apr 2026, 11:26
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Wales & West Utilities Limited
Id
GB-COH-05046791

Identifier

Scheme
GB-COH
Id
05046791

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PMVL-3238-DQDX

Address

Street Address
Wales & West House
Locality
Newport
Postal Code
NP10 8FZ
Country
GB
Country Name
United Kingdom
Region
UKL21

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
privateUtility
Description
Private utility

Recorded locations

  • Buyer location · Newport · UKL21 · NP10 8FZ · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

3 published notice versions reviewed by ProcuraAxis.

3 VERSIONS
  1. 026194-2026Tender notice on Find a Tender ·
  2. 026210-2026Tender notice on Find a Tender ·
  3. 033662-2026Tender notice on Find a Tender ·