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PROCUREMENT OPPORTUNITY

Holiday, Activities and Food (HAF) Programme - Round 3

Southend-on-Sea City Council · Tender notice on Find a Tender

Tender information last checkedLast checked 3 Oct 2026, 18:52.

Opportunity overview

Southend-on-Sea City Council are seeking to add additional suppliers to join the Framework Agreement for the provision of Holiday Activity and Food Programme Services (HAF) in Southend-on Sea. The Healthy Activities and Food programme (HAF) has been funded by the Department for Education to deliver activities and food to vulnerable children during school holiday periods. The provision must be used to provide access to holiday activity programmes as follows: - At least 4 hours for 4 days a week for 4 weeks the Summer, and a week in Easter and a week at Christmas - Inclusive and accessible provision - Provision offered to all Benefits related FSM children of statutory school age in Southend-on-Sea. The minimum standards for the delivery of high quality provision include healthy food (meeting the school food standards) enriching activities, physical activities, nutritional education, and for children to: • Eat more healthily • Be more active • Take part in engaging and enriching activities • Be safe and not isolated • Have greater knowledge of health and nutrition • Be more engaged with school and other services • Have greater knowledge and awareness of the holiday club provision Further details in respect of this tender opportunity is contained within the Invitation to Tender documentation pack, suppliers are invited to view the documents and submit their tender to join the Framework and the third round will close at 12 Noon on Friday 1st May 2026. Please view the documents here: https://procontract.due-north.com (https://procontract.due-north.com) with the reference DN773627. The contracting authority is Southend-on-Sea City Council and any Successor Body meaning one or more entities which assumes any of the Council's functions (as applicable) as a result of Local Government Reform (LGR). Such successor body or bodies may be, without limitation, a local authority, a combined county authority, a strategic authority or any other status determined pursuant to the Devolution and LGR Legislation.

Classification

  • CPV85000000 — Health and social work services
  • CPV98000000 — Other community, social and personal services

Lots

  • Lot 1£5m · Including VAT

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN773627
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
Website: https://procurement.southend.gov.uk (https://procurement.southend.gov.uk)/
Has Recurrence
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Special regime

lightTouch

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
1 May 2026, 12:00

Enquiry period

Ends
17 Apr 2026, 12:00

Expected award period

Ends
26 May 2026, 23:59

Recurrence

Dates

Entry 1
Starts
4 Sept 2026, 23:59

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
5,040,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality - Technical Questionnaire responses

Numbers

Entry 1
Number
100
Weight
percentageExact

Contract period

Starts
15 Jun 2026, 00:00
Ends
30 Nov 2028, 23:59
Max Extent Date
30 Nov 2031, 23:59

Renewal

Description
There is an option to extend until 30th November 2031, or any part thereof, this is subject to demand continued funding.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
85000000
Description
Health and social work services
Entry 2
Scheme
CPV
Id
98000000
Description
Other community, social and personal services

Delivery locations

Entry 1
Region
UKH31
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
024010-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
17 Mar 2026, 12:40
Format
text/html

Planning and budget

No Engagement Notice Rationale
Engagement was carried out before the framework started, however this is a new advert for additional suppliers to join the framework for round 3.

Buyer, suppliers and contacts

Organisation 1
Name
Southend-on-Sea City Council
Id
GB-PPON-PJDT-6566-GZNX

Identifier

Scheme
GB-PPON
Id
PJDT-6566-GZNX

Address

Street Address
Civic Centre, Victoria Avenue, Southend On Sea, Essex
Locality
Southend-on-Sea
Postal Code
SS2 6FA
Country
GB
Country Name
United Kingdom
Region
UKH31

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Southend-on-Sea · UKH31 · SS2 6FA · United Kingdom
  • Delivery location · UKH31 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 024010-2026Tender notice on Find a Tender ·