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PROCUREMENT OPPORTUNITY

NCC1604 Contract for the provision of a Collections Management System for Archives

Northumberland County Council · Contract details notice on Find a Tender

Tender information last checkedLast checked 27 Sept 2026, 15:02.

Opportunity overview

Northumberland Archives is the county's archive service, responsible for collecting records relating to the history of Northumberland, its communities and people. We acquire a wide range of archives from both official and private sources relating to almost all aspects of the history of Northumberland, which are made available to the public in our Study Centres. The Archives manages the descriptive catalogue of its holdings through a Collection Management System (CMS), providing both back-end management for staff, and front-end access for the public. Almost the entirety of our holdings (6 miles worth or records stored in over 30,000 boxes) are recorded in our CMS and the front-end catalogue allows our customers to search or browse archival descriptions in order to request material to view in our Study Centres.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

METADATIS LTD

Matched by number
Contract value
£30.8k
Awarded
Not supplied
Contract signed
22 Jun 2026
Including VAT
£37k
Award ID
1
Status
active
Identifier
GB-COH 09152120
Location
Evesham, UKG12, WR11 7UF, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
OPEN2026479
Status
complete
Procurement Method
open
Procurement Method Details
Below threshold - open competition

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
complete

Buyer, suppliers and contacts

Organisation 1
Name
Northumberland County Council
Id
GB-PPON-PJJX-1133-JRGV

Identifier

Scheme
GB-PPON
Id
PJJX-1133-JRGV

Address

Street Address
County Hall
Locality
Morpeth
Postal Code
NE61 2EF
Country
GB
Country Name
United Kingdom
Region
UKC21

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
METADATIS LTD
Id
GB-COH-09152120

Identifier

Scheme
GB-COH
Id
09152120

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PWRP-8393-YGYZ

Address

Street Address
100 Main Street
Locality
Evesham
Postal Code
WR11 7UF
Country
GB
Country Name
United Kingdom
Region
UKG12

Contact

Roles

supplier

Details

Scale
sme
Vcse
No

Award information

Award 1
Id
1
Status
active
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
92512000
Description
Archive services

Delivery locations

Entry 1
Region
UKC21
Country
GB
Country Name
United Kingdom

Suppliers

Supplier 1
Id
GB-COH-09152120
Name
METADATIS LTD

Related lots

1

Contracts and changes

Entry 1
Id
1
Award ID
1
Title
NCC1604 Contract for the provision of a Collections Management System for Archives
Status
active
Has Renewal
Yes
Above Threshold
No
Date Signed
23 Jun 2026, 00:00

Period

Starts
1 Sept 2026, 00:00
Ends
31 Aug 2030, 23:59
Max Extent Date
31 Aug 2031, 23:59

Renewal

Description
1 optional extension with written notice

Value

Including VAT
36,960
Amount
30,800
Currency
GBP

Documents

Entry 1
Id
060829-2026
Document Type
contractNotice
Notice Type
UK7
Description
Contract details notice on Find a Tender
Published
29 Jun 2026, 14:49
Format
text/html

Recorded locations

  • Buyer location · Morpeth · UKC21 · NE61 2EF · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 023933-2026Tender notice on Find a Tender ·
  2. 060829-2026Contract details notice on Find a Tender ·