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PROCUREMENT OPPORTUNITY

Multi-Functional Devices

Warwickshire County Council · Contract details notice on Find a Tender

Tender information last checkedLast checked 2 Oct 2026, 10:57.

Opportunity overview

There is an existing contract for WCC's fleet of Multifunctional Devices (MFDs / printers) and print management software used across the estate which has been in place with a single supplier, Canon. There are approximately 150 devices spread across WCC sites, the majority of which are still in regular use. Although the devices are approaching the later stages of their expected lifecycle, the majority still have an estimated two years of viable and cost-effective operational life remaining. The Council is unable to accurately specify its future requirements due to its inclusion in the on-going local government reorganisation process and has therefore decided to enter into a new contract with Canon to extend the agreement for the current devices.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

CANON (UK) LIMITED

Matched by number
Contract value
£175k
Awarded
Not supplied
Contract signed
21 Apr 2026
Including VAT
£210k
Award ID
1
Status
active
Identifier
GB-COH 01264300
Location
Uxbridge, UKI74, UB11 1AF, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-0669f5
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
The Council is unable to conduct a procurement exercise for MFD's at this time due to its participation in the local government reorganisation process. The Council is therefore entering into a new contract with the supplier of the current devices to extend their lifecycle for an additional two year period.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
singleSuppliersTechnicalReasons
Entry 2
Id
additionalRepeatExtensionPartialReplacement

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published

Buyer, suppliers and contacts

Organisation 1
Name
Warwickshire County Council
Id
GB-PPON-PDTN-5446-NMXW

Identifier

Scheme
GB-PPON
Id
PDTN-5446-NMXW

Address

Street Address
Shire Hall
Locality
Warwick
Postal Code
CV34 4SA
Country
GB
Country Name
United Kingdom
Region
UKG13

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
CANON (UK) LIMITED
Id
GB-COH-01264300

Identifier

Scheme
GB-COH
Id
01264300

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PVDL-4446-DCJV

Address

Street Address
4 Roundwood Avenue
Locality
Uxbridge
Postal Code
UB11 1AF
Country
GB
Country Name
United Kingdom
Region
UKI74

Contact

Roles

supplier

Details

Scale
large
Vcse
No
Public Service Mission Organization
No
Sheltered Workshop
No

Award information

Award 1
Id
1
Status
active
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
79800000
Description
Printing and related services

Delivery locations

Entry 1
Region
UKG
Country
GB
Country Name
United Kingdom

Suppliers

Supplier 1
Id
GB-COH-01264300
Name
CANON (UK) LIMITED

Related lots

1

Contracts and changes

Entry 1
Id
1
Award ID
1
Status
active
Above Threshold
Yes
Date Signed
22 Apr 2026, 00:00
No Agreed Metrics Rationale
Contract value does not meet the required threshold for KPI inclusion.

Period

Starts
1 May 2026, 00:00
Ends
30 Apr 2028, 23:59

Value

Including VAT
210,000
Amount
175,000
Currency
GBP

Documents

Entry 1
Id
040656-2026
Document Type
contractNotice
Notice Type
UK7
Description
Contract details notice on Find a Tender
Published
1 May 2026, 15:22
Format
text/html

Recorded locations

  • Buyer location · Warwick · UKG13 · CV34 4SA · United Kingdom

Notice and amendment history

3 published notice versions reviewed by ProcuraAxis.

3 VERSIONS
  1. 023039-2026Transparency notice on Find a Tender ·
  2. 023047-2026Contract award notice on Find a Tender ·
  3. 040656-2026Contract details notice on Find a Tender ·