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PROCUREMENT OPPORTUNITY

Building Management System (BMS) Maintenance and Services

The Police and Crime Commissioner for Warwickshire · Contract details notice on Find a Tender

Tender information last checkedLast checked 3 Oct 2026, 21:37.

Opportunity overview

This is an AWARD notice NOT a call for competition. The Police & Crime Commissioner for Warwickshire has awarded a contract for Building Management System (BMS) Maintenance and Related Services to Warwickshire Police. This includes the annual planned maintenance services, remedial works plus any ad hoc reactive call outs and maintenance required as a result. This is a below threshold contract that falls under PA2023 and was conducted via a closed invitation only procurement. The contract is for an initial term of 3 years with options to extend for a further 2 periods of 12 months each at the Authority’s discretion. The contract value for the initial term is estimated to be approximately £79,572 with year 1 having costs for asset verification and subsequent years having costs relating to remote monitoring and cloud portal once systems have been installed (these costs are not known currently as will be dependent on system and indexed increases on tendered prices). Ad hoc call outs and reactive maintenance values are unknown therefore an estimated figure has been provided to give an indicative value.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Direct Control Systems Ltd

Match pending…
Contract value
£115.5k
Awarded
Not supplied
Contract signed
12 Mar 2026
Including VAT
£138.6k
Award ID
1
Status
active
Location
Newtown Birmingham, UKG31, B193XA, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
WPA25-0049
Status
complete
Procurement Method
limited
Procurement Method Details
Below threshold - limited competition

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
complete

Buyer, suppliers and contacts

Organisation 1
Name
The Police and Crime Commissioner for Warwickshire
Id
GB-PPON-PXNY-4251-DZLZ

Identifier

Scheme
GB-PPON
Id
PXNY-4251-DZLZ

Address

Street Address
Warwickshire Police Headquarters
Locality
Leek Wootton
Postal Code
CV35 7QB
Country
GB
Country Name
United Kingdom
Region
UKG13

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
Direct Control Systems Ltd
Id
GB-FTS-177124

Address

Street Address
Hospital Street
Locality
Newtown Birmingham
Postal Code
B193XA
Country
GB
Country Name
United Kingdom
Region
UKG31

Contact

Telephone
01212483300

Roles

supplier

Details

Scale
sme
Vcse
No

Award information

Award 1
Id
1
Status
active
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
50710000
Description
Repair and maintenance services of electrical and mechanical building installations
Entry 2
Scheme
CPV
Id
50312000
Description
Maintenance and repair of computer equipment
Entry 3
Scheme
CPV
Id
72261000
Description
Software support services
Entry 4
Scheme
CPV
Id
71700000
Description
Monitoring and control services
Entry 5
Scheme
CPV
Id
71314200
Description
Energy-management services
Entry 6
Scheme
CPV
Id
71314300
Description
Energy-efficiency consultancy services
Entry 7
Scheme
CPV
Id
71314000
Description
Energy and related services
Entry 8
Scheme
CPV
Id
71315000
Description
Building services

Suppliers

Supplier 1
Id
GB-FTS-177124
Name
Direct Control Systems Ltd

Related lots

1

Contracts and changes

Entry 1
Id
1
Award ID
1
Status
active
Has Renewal
Yes
Has Options
Yes
Above Threshold
No
Date Signed
12 Mar 2026, 00:00

Period

Starts
1 Apr 2026, 00:00
Ends
31 Mar 2029, 23:59
Max Extent Date
31 Mar 2031, 23:59

Renewal

Description
At the Authority's discretion after the initial term the contract can be extended by 2 further periods of 12 months each.

Options

Description
Options include the ability to extend for 2 further years at the discretion of the Authority. The option to include 24/7 remote monitoring and 24/7 cloud portal access management once the system has been installed. The option to integrate additional sites or buildings into the BMS platform also to support integration of additional plant (e.g. new AHUs, boilers, chillers). There is also the option for professional advice with the BMS engineer providing advice on building performance and making recommendations. And for checking and installing any software updates including on any new system(s) installed.

Value

Including VAT
138,636
Amount
115,530
Currency
GBP

Documents

Entry 1
Id
022696-2026
Document Type
contractNotice
Notice Type
UK7
Description
Contract details notice on Find a Tender
Published
13 Mar 2026, 09:30
Format
text/html

Recorded locations

  • Buyer location · Leek Wootton · UKG13 · CV35 7QB · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 022696-2026Contract details notice on Find a Tender ·