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PROCUREMENT OPPORTUNITY

Damboard Replacement

Hartlepool Borough Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 3 Oct 2026, 10:47.

Opportunity overview

The project involves the replacement of the existing Damboard system with a new engineered. Stop‑log and fixed wall solutions are being considered to improve operational safety, resilience and water‑level management.

Classification

  • CPV45244000 — Marine construction works

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-0668ce
Main Procurement Category
works
Above Threshold
No
Status
planned

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
planned

Suitability

Sme
Yes

Contract period

Starts
10 Sept 2027, 00:00
Ends
10 Feb 2028, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
45244000
Description
Marine construction works

Delivery locations

Entry 1
Region
UKC11
Country
GB
Country Name
United Kingdom

Planning and budget

Milestones

Entry 1
Id
engagement
Type
engagement
Description
Damboard Project - OPEN2026545 Soft Market Testing Process Description 1. Introduction and Background The Damboard Replacement Project is being undertaken at HMS Trincomalee's graving dock, located within the historic dock environment at the National Museum of the Royal Navy in Hartlepool. The project aims to replace the existing damboard system, which provides essential water retention and vessel protection functions, with two potential engineering solutions currently under review: a new stop log system or a fixed wall structure. These works form part of the ongoing maintenance and resilience improvements required to safeguard the dock infrastructure and ensure the long term preservation of this significant heritage vessel and its surrounding maritime setting. Participation in this Soft Market Testing (SMT) exercise is voluntary and will not be used for pre selection or evaluation during any future procurement. However, suppliers may find it beneficial to engage at this early stage to gain visibility of the project, provide feedback that may inform the development of the requirements, and better understand the context of any future opportunity. The Client also intends to use this SMT to gauge the level of market interest in the project and understand supplier capability and appetite ahead of any subsequent procurement. 2. Purpose and Scope of the Engagement Hartlepool Borough Council is undertaking a Soft Market Testing (SMT) exercise to inform the development of the Damboard Replacement Project. The aim is to obtain early market feedback on the feasibility, methodologies, programme implications, and likely cost ranges associated with two potential solutions currently under consideration: • Option 1 - Stop Log Solution (Damboard Replacement) • Option 2 - Fixed Wall Solution The outcomes of this engagement will be used to inform the decision-making process prior to progressing to formal procurement. This SMT does not constitute a call for competition, nor will it be used to pre qualify or shortlist suppliers for a future procurement exercise. 3. Engagement Approach and Activities The engagement consists of a single-stage information and response period. Suppliers will be provided with: • A brief including timetable and how to respond • Design information for both options • Required Cost information templates • A form with general questions related to procurement, programme, methodology, etc. Suppliers will be invited to submit: • Completed Cost information • Completed form No commercial negotiations will take place as part of this engagement. 4. Locations and Dates of Engagement Activities The programme provided is subject to change. • 12 May 2026: All SMT documentation will be issued electronically. No physical meetings are planned. All engagement will be conducted digitally. • 09 June 2026: All responses must be submitted by this date. 5. Instructions for Submitting Expressions of Interest Suppliers wishing to participate in this Soft Market Testing exercise can e-mail emma.armstrong@hartlepool.gov.uk and you will be notified once the SMT is published. 6. Instructions for Submitting Clarification Questions All clarification questions must be submitted via the OPEN procurement portal Correspondence messaging function. Responses to all clarifications will be issued to all participating suppliers, to ensure equal treatment. The tender reference on OPEN is OPEN2026545. To register on OPEN, go to; https://www.open-uk.org/ 7. Instructions for Submitting SMT Responses Full and detailed instructions for submitting responses as part of the Soft Market Testing (SMT) exercise will be issued on the day the SMT documents are released on OPEN via OPEN2026545. These instructions will include the required response formats, submission method, and any supporting templates. Please note that we are currently finalising the SMT strategy and associated documents. As such, the approach and requirements may be updated prior to release, and the Client reserves the right to amend the submission process without prior notice to ensure the SMT is conducted effectively and in line with project needs. Suppliers are therefore advised to review the final documents carefully upon publication, as the notice serves only as an initial outline of the intended process. 8. Confidentiality All responses will be treated as confidential and used solely for the purpose of informing the development of the Damboard Project. Participation in this SMT does not confer any advantage or disadvantage in any future procurement exercise. 9. Conclusion Looking ahead, the outcomes of this Soft Market Testing exercise will help inform the Client's decision on the preferred engineering solution and the subsequent procurement approach. Subject to the findings, funding and internal approvals, the project is expected to progress toward detailed design development and a future procurement process for delivery.
Due
9 Jun 2026, 23:59
Status
scheduled

Documents

Entry 1
Id
028182-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Published
26 Mar 2026, 17:07
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Hartlepool Borough Council
Id
GB-PPON-PTCQ-5564-CHJP

Identifier

Scheme
GB-PPON
Id
PTCQ-5564-CHJP

Address

Street Address
Civic Centre, Victoria Road
Locality
Hartlepool
Postal Code
TS24 8AY
Country
GB
Country Name
United Kingdom
Region
UKC11

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Hartlepool · UKC11 · TS24 8AY · United Kingdom
  • Delivery location · UKC11 · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 022515-2026Pipeline notice on Find a Tender ·
  2. 028182-2026Preliminary market engagement notice on Find a Tender ·