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PROCUREMENT OPPORTUNITY

Welsh Pre-Operative Digital System

Digital Health & Care Wales · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 3 Oct 2026, 23:57.

Opportunity overview

Digital Health and Care Wales (DHCW) is undertaking a preliminary market engagement exercise in relation to an intended procurement for an all-Wales Pre-Operative Digital System. DHCW is exploring the market for a national digital solution to standardise and modernise the pre-operative assessment process across NHS Wales. Current pre-operative assessment arrangements are fragmented, with variation across Health Boards and a combination of paper-based processes and local digital solutions. This creates delays, duplication of effort, limited data sharing, and can contribute to late cancellations and underutilised theatre capacity. The proposed solution is intended to support early health screening at the point of listing for surgery, enable risk stratification, support remote pre-assessment where appropriate, improve patient experience, and provide structured data to support audit, benchmarking, and service planning across Wales. Interoperability with existing NHS Wales systems and data platforms will be a core requirement. The Authority is seeking a solution that is able to, as a minimum: • Be delivered on an all-Wales basis to support consistent processes, data sharing and regional working. • Support completion of a national health screening questionnaire when a patient is listed for surgery, with responses immediately available to clinical and administrative staff (e.g., via dashboards). • Support risk stratification based on questionnaire outputs to assist with appropriate site selection and timely progression through the pathway. • Enable patients to complete the questionnaire in multiple settings, including at home and in clinical environments. • Support digital inclusion so that lack of access does not prevent data collection,risk stratification, or access to information and support. • Capture and store data in a structured format suitable for use in national data repositories and for visibility to staff involved in the pre-surgical pathway (including those not directly using the solution).

Classification

  • CPV48000000 — Software package and information systems
  • CPV72000000 — IT services: consulting, software development, Internet and support
  • CPV98000000 — Other community, social and personal services

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-06667b
Main Procurement Category
services
Above Threshold
Yes
Status
planning

Legal basis

Id
2023/54
Scheme
UKPGA

Communication

Future Notice Date
1 May 2026, 23:59

Lots and requirements

Entry 1
Id
1
Has Renewal
Yes
Status
planning

Suitability

Sme
Yes

Contract period

Starts
1 Jan 2027, 00:00
Ends
31 Dec 2032, 23:59
Max Extent Date
31 Dec 2034, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
72000000
Description
IT services: consulting, software development, Internet and support
Entry 2
Scheme
CPV
Id
98000000
Description
Other community, social and personal services
Entry 3
Scheme
CPV
Id
48000000
Description
Software package and information systems

Delivery locations

Entry 1
Region
UKL
Country
GB
Country Name
United Kingdom

Planning and budget

Milestones

Entry 1
Id
engagement
Type
engagement
Description
DHCW will run a structured, voluntary preliminary market engagement process. Suppliers are invited to express interest by email, following which DHCW will issue the Supplier Briefing document and the Pre‑Operative Assessment (POA) – Electronic System Requirements. An online supplier engagement event will be held via Microsoft Teams on Wednesday 25th March 2026 at 9:30am. Following the market engagement session, DHCW will offer optional one‑to‑one (1‑1) online clarification sessions with individual suppliers, each lasting 45 minutes, scheduled consecutively and concluding by 5:00pm on the same day. These sessions will be used to clarify points arising from the engagement event and will take place before the submission of written feedback. Suppliers will then be invited to submit written feedback by 12:00pm (midday) on 10th April 2026. Feedback will be used to inform and refine DHCW’s requirements and procurement approach. Participation is voluntary and will not be a condition of, or confer any advantage in, any future procurement process. To participate, suppliers should submit their expression of interest by email to Laura Panes, Strategic Commercial Manager laura.panes@wales.nhs.uk by 12:00pm on 24th March 2026.
Due
24 Mar 2026, 23:59
Status
scheduled

Documents

Entry 1
Id
021393-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Published
10 Mar 2026, 14:51
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Digital Health & Care Wales
Id
GB-PPON-PHXM-8593-WBPZ

Identifier

Scheme
GB-PPON
Id
PHXM-8593-WBPZ

Address

Street Address
Ty Glan-yr-Afon
Locality
Cardiff
Postal Code
CF11 9AD
Country
GB
Country Name
United Kingdom
Region
UKL22

Contact

Name
Stacey Jones
Telephone
+442920502108

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Entry 2
Scheme
UK_CA_DEVOLVED_REGULATIONS
Id
GB-WLS
Description
Welsh devolved regulations apply

Recorded locations

  • Buyer location · Cardiff · UKL22 · CF11 9AD · United Kingdom
  • Delivery location · UKL · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 021393-2026Preliminary market engagement notice on Find a Tender ·