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PROCUREMENT OPPORTUNITY

WHHT - Automatic Door & Shutter Maintenance

West Hertfordshire Teaching Hospitals NHS Trust · Contract details notice on Find a Tender

Tender information last checkedLast checked 4 Oct 2026, 00:22.

Opportunity overview

The West Hertfordshire Teaching Hospitals NHS Trust has awarded a contract to the supplier Record UK for the Provision of Automatic Door & Shutter Maintenance Services

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

RECORD U.K. LIMITED

Matched by exact name
Contract value
£36.4k
Awarded
Not supplied
Contract signed
5 Mar 2026
Including VAT
£43.7k
Award ID
1
Status
active
Location
Glasgow, UKM95, G72 0AH, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
T/10 25/1779
Status
complete
Procurement Method
limited
Procurement Method Details
Below threshold - limited competition

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
complete

Buyer, suppliers and contacts

Organisation 1
Name
West Hertfordshire Teaching Hospitals NHS Trust
Id
GB-PPON-PQPL-8842-GLBD

Identifier

Scheme
GB-PPON
Id
PQPL-8842-GLBD

Address

Street Address
Watford General Hospital, Vicarage Road
Locality
Watford
Postal Code
WD18 0HB
Country
GB
Country Name
United Kingdom
Region
UKH23

Contact

Name
Kevin McKeown

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthorityCentralGovernment
Description
Public authority - central government
Organisation 2
Name
RECORD U.K. LIMITED
Id
GB-FTS-176692

Address

Street Address
9 Watt Place
Locality
Glasgow
Postal Code
G72 0AH
Country
GB
Country Name
United Kingdom
Region
UKM95

Contact

Roles

supplier

Details

Scale
sme
Vcse
No

Award information

Award 1
Id
1
Status
active
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
50710000
Description
Repair and maintenance services of electrical and mechanical building installations

Suppliers

Supplier 1
Id
GB-FTS-176692
Name
RECORD U.K. LIMITED

Related lots

1

Contracts and changes

Entry 1
Id
1
Award ID
1
Title
HTHT - Automatic Door & Shutter Maintenance
Status
active
Has Renewal
Yes
Above Threshold
No
Date Signed
5 Mar 2026, 00:00

Period

Starts
1 May 2026, 00:00
Ends
30 Apr 2029, 23:59
Max Extent Date
30 Apr 2031, 23:59

Renewal

Description
The trust has the option to extend this to a maximum of 5 years using a 1+1 option.

Value

Including VAT
43,722
Amount
36,435
Currency
GBP

Agreed Metrics

Entry 1
Id
1
Title
Contract Meetings
Description
The Supplier will attend a formal Contract Review meeting at the frequency set by the Trust. The person(s) attending on behalf of the Supplier must be fully conversant with the contract and the works provided. Non-attendance or cancellation by the contractor will only be accepted at the Trust’s discretion.
Entry 2
Id
2
Title
Monthly Report
Description
The provision of a Monthly Report in an agreed format with all sections completed accurately and in place, and issued to the Trust within 5 business days after the end of the calendar month.

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 3
Id
3
Title
Service Reports
Description
The provision of all Service Reports in the agreed format with all sections completed accurately and in place, and issued within 24 hours of each visit (to include evidence of adherence with the PPM schedule).
Entry 4
Id
4
Title
Planned Preventative Maintenance Schedule (PPM)
Description
The Supplier shall provide at the commencement of each contract year a schedule of inspection and maintenance for the forthcoming contract year as, agreed by the Trust, detailing the areas affected, (and the extent of such impact) and timescales of each item of work.
Entry 5
Id
5
Title
Response Times
Description
The Supplier shall attend to requested remedials within agreed response time.
Entry 6
Id
6
Title
Invoicing
Description
The Supplier shall invoice the Trust within fourteen (14) days of the end of each calendar month. The provision of all backup / supporting information provided with any issued draft invoice / invoice. The back up information shall be of adequate detail to substantiate the relevant proposed monthly invoice value and shall be in accordance with the Trust's policies and procedures. The Supplier shall also invoice the Trust for the Service at any time following completion of the provision of the Service in compliance with the contract.
Entry 7
Id
7
Title
Complaint and Incident Reporting
Description
Each Party shall inform the other of all complaints and incidents from or on behalf of patients or other service users arising out of or in connection with the provision of the Service within twenty-four (24) hours of receipt of each complaint and incident, and shall keep the other Party updated on the manner of resolution of any such complaints. The Supplier must respond to all complaints and incidents within five (5) Business Days by way of a complete and accurate written report, submitted to the Trust in an agreed format and content, in accordance with the contract. The Supplier shall also maintain an individual complaint register and incident register in accordance with all of the service specification schedules and the agreed standard operating procedures identified by the contract and agreed by the Trust, which must be included as part of the monthly reporting to the Trust.
Entry 8
Id
8
Title
Repairs 1
Description
Upon notification by the Trust that a repair is required, or on identification that a repair is required by the Supplier during their maintenance checks, the Supplier shall within 72 hours provide the Trust with a firm date (to be agreed by the Trust) by which any required repairs will be completed.
Entry 9
Id
9
Title
Repairs 2
Description
The Supplier shall ensure that any repairs are carried out by the date specified under KPI 8 above.

Documents

Entry 1
Id
021169-2026
Document Type
contractNotice
Notice Type
UK7
Description
Contract details notice on Find a Tender
Published
10 Mar 2026, 09:28
Format
text/html

Recorded locations

  • Buyer location · Watford · UKH23 · WD18 0HB · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 021169-2026Contract details notice on Find a Tender ·