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PROCUREMENT OPPORTUNITY

DPS Transport for Education, Social care and other transport requirements (East Lothian Council)

East Lothian Council · tender

Tender information last checkedLast checked 2 Oct 2026, 21:41.

Opportunity overview

East Lothian Council ("ELC") are responsible for the procurement of service transport contracts to meet the education and social care needs as well as other passenger requirements. Most of the transport will be within East Lothian area. ELC is setting up a Dynamic Purchasing System ("DPS") to procure these contracts. A DPS is completely electronic system and is similar to a framework agreement but a key difference is that, unlike a framework agreement, suppliers can join a DPS at any time. Contracts operated through this DPS can generally be undertaken by taxis, private hire cars, minibuses and buses, including the requirement for those of these vehicles to be capable of carrying passengers in wheelchairs. The DPS will be split into the following categories: -Category 1: MPVs (5-8 seats), including salon cars (4 seats). -Category 2: MPV- Wheelchair Accessible Vehicle (WAV)- (5-8 seats) -Category 3: Minibus (9-16 seats), including wheelchair accessible vehicles -Category 4: Vehicles above 17 seats Contracts under the DPS will be awarded following mini competitions.

Classification

  • CPV60112000 — Public road transport services
  • CPV34114400 — Minibuses
  • CPV34121000 — Buses and coaches
  • CPV34121500 — Coaches
  • CPV60120000 — Taxi services

Lots

  • MPVs (5-8 seats), including salon cars (4 seats).Value not stated
  • MPV- Wheelchair Accessible Vehicle (WAV)- (5-8 seats)Value not stated
  • Minibus (9-16 seats), including wheelchair accessible vehicles of this capacityValue not stated
  • Vehicles above 17 seatsValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ELC-26-0730
Status
active
Main Procurement Category
services
Procurement Method
selective
Procurement Method Details
Restricted procedure
Has Recurrence
Yes

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Scheme
CPV
Id
60112000
Description
Public road transport services

Lot Details

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
Tenderer(s) not in possession of one of the specified licences will not be given any further consideration. The Tenderer must be any of the following: i. the holder of a current Public Service Vehicle (PSV) Operator's Licence; or ii. a Taxi or Private Hire Car (PHC) operator licensed under the Civic Government (Scotland) Act 1982.

Applies To

supplier
Criterion 2
Type
economic
Description
It is a requirement that the Operator holds, or can commit to obtain prior to the commencement of any contract, the minimum levels of insurance stated below.
Minimum
- Employer’s Liability – in the sum of not less than 5GBP million in respect of any one event and unlimited in the period, for the duration of the contract, unless exempt under the Employer's Liability (Compulsory Insurance) Act 1969. - Public Liability – not less than 5GBP million for any one incident and unlimited in total, unless otherwise agreed by the Council in writing. -Motor Vehicle Insurance, for each vehicle which must be insured for private hire, including the carriage of passengers and goods for hire and reward purposes. Unlimited cover for third party death or bodily injury; and a minimum of 5 GBP million sterling for third party property damage per claim.

Applies To

supplier
Criterion 3
Type
technical
Description
Vehicles Details Form to be completed
Minimum
Vehicle plate names to demonstrate compliance with criteria III.1.1 and III.2.1

Applies To

supplier
Criterion 4
Type
technical
Description
The Tenderer must be any of the following: i. the holder of a current Public Service Vehicle (PSV) Operator's Licence; or ii. a Taxi or Private Hire Car (PHC) operator licensed under the Civic Government (Scotland) Act 1982.

Contract terms

Performance Terms
East Lothian Council Terms and Conditions apply.
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed
Has Electronic Payment
Yes

Other Requirements

Requires Staff Names And Qualifications
Yes

Techniques

Has Dynamic Purchasing System
Yes

Covered By

GPA

Tender Period

Ends
20 Apr 2034, 12:00

Second Stage

Invitation Date
20 Apr 2034, 00:00

Submission terms

Languages

en

Recurrence

Description
This is a recurring requirement for East Lothian Council. It is anticipated the renewal process will commence 9 months before the expiry of this Dynamic Purchasing System in 2034

Lots and requirements

Entry 1
Id
1
Title
MPVs (5-8 seats), including salon cars (4 seats).
Description
East Lothian Council are responsible for the procurement of service transport contracts to meet the education and social care needs as well as other passenger or transport requirements. Most of the transport will be within East Lothian area. This Lot is for MPVs (5-8 seats) including salon cars (4 seats). Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations.
Has Renewal
Yes
Has Options
No
Status
active

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
10
Criterion 2
Type
price
Description
90

Contract period

Duration In Days
2,880

Renewal

Description
Whilst it is not anticipated the period of the DPS will be extended, contracts awarded under it may be extended and may run beyond the original period of the DPS.

Second Stage

Minimum Candidates
100
Maximum Candidates
100

Submission terms

Variant Policy
notAllowed
Entry 2
Id
2
Title
MPV- Wheelchair Accessible Vehicle (WAV)- (5-8 seats)
Description
East Lothian Council are responsible for the procurement of service transport contracts to meet the education and social care needs as well as other passenger or transport requirements. Most of the transport will be within East Lothian area. This Lot is for MPVs- Wheelchair Accessible Vehicle (WAV)- (5-8 seats). Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations.
Has Renewal
Yes
Has Options
No
Status
active

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
10
Criterion 2
Type
price
Description
90

Contract period

Duration In Days
2,880

Renewal

Description
Whilst it is not anticipated the period of the DPS will be extended, contracts awarded under it may be extended and may run beyond the original period of the DPS.

Second Stage

Minimum Candidates
100
Maximum Candidates
100

Submission terms

Variant Policy
notAllowed
Entry 3
Id
3
Title
Minibus (9-16 seats), including wheelchair accessible vehicles of this capacity
Description
East Lothian Council are responsible for the procurement of service transport contracts to meet the education and social care needs as well as other passenger or transport requirements. Most of the transport will be within East Lothian area. This is is for Minibus (9-16 seats), including wheelchair accessible vehicles of this capacity. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations.
Has Renewal
Yes
Has Options
No
Status
active

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
10
Criterion 2
Type
price
Description
90

Contract period

Duration In Days
2,880

Renewal

Description
Whilst it is not anticipated the period of the DPS will be extended, contracts awarded under it may be extended and may run beyond the original period of the DPS.

Second Stage

Minimum Candidates
100
Maximum Candidates
100

Submission terms

Variant Policy
notAllowed
Entry 4
Id
4
Title
Vehicles above 17 seats
Description
East Lothian Council are responsible for the procurement of service transport contracts to meet the education and social care needs as well as other passenger or transport requirements. Most of the transport will be within East Lothian area. This Lot is for Vehicles above 17 seats. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations.
Has Renewal
Yes
Has Options
No
Status
active

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
10
Criterion 2
Type
price
Description
90

Contract period

Duration In Days
2,880

Renewal

Description
Whilst it is not anticipated the period of the DPS will be extended, contracts awarded under it may be extended and may run beyond the original period of the DPS.

Second Stage

Minimum Candidates
100
Maximum Candidates
100

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
60120000
Description
Taxi services
Entry 2
Scheme
CPV
Id
34114400
Description
Minibuses
Entry 3
Scheme
CPV
Id
34121500
Description
Coaches
Entry 4
Scheme
CPV
Id
34121000
Description
Buses and coaches

Delivery locations

Entry 1
Region
UKM73
Item 2
Id
2
Related Lot
2

Additional Classifications

Entry 1
Scheme
CPV
Id
34114400
Description
Minibuses
Entry 2
Scheme
CPV
Id
34121000
Description
Buses and coaches
Entry 3
Scheme
CPV
Id
34121500
Description
Coaches
Entry 4
Scheme
CPV
Id
60120000
Description
Taxi services

Delivery locations

Entry 1
Region
UKM73
Item 3
Id
3
Related Lot
3

Additional Classifications

Entry 1
Scheme
CPV
Id
60120000
Description
Taxi services
Entry 2
Scheme
CPV
Id
34114400
Description
Minibuses
Entry 3
Scheme
CPV
Id
34121000
Description
Buses and coaches
Entry 4
Scheme
CPV
Id
34121500
Description
Coaches

Delivery locations

Entry 1
Region
UKM73
Item 4
Id
4
Related Lot
4

Additional Classifications

Entry 1
Scheme
CPV
Id
60120000
Description
Taxi services
Entry 2
Scheme
CPV
Id
34114400
Description
Minibuses
Entry 3
Scheme
CPV
Id
34121000
Description
Buses and coaches
Entry 4
Scheme
CPV
Id
34121500
Description
Coaches

Delivery locations

Entry 1
Region
UKM73

Buyer, suppliers and contacts

Organisation 1
Name
East Lothian Council
Id
GB-FTS-1747

Identifier

Legal Name
East Lothian Council

Address

Street Address
John Muir House
Locality
Haddington, East Lothian
Region
UKM73
Postal Code
EH41 3HA
Country Name
United Kingdom

Contact

Telephone
+44 1620827827

Roles

buyer

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Id
NATIONAL_AGENCY
Description
National or federal agency/office
Entry 2
Scheme
COFOG
Id
01
Description
General public services
Organisation 2
Name
Edinburgh Court
Id
GB-FTS-115832

Identifier

Legal Name
Edinburgh Court

Address

Locality
Edinburgh
Country Name
United Kingdom

Roles

reviewBody

Recorded locations

  • Buyer location · Haddington, East Lothian · UKM73 · EH41 3HA · United Kingdom
  • Delivery location · UKM73

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 020540-2026planning ·
  2. 034979-2026tender ·