Fencing, Gates, Security Assets & Ancillary Groundworks_Open Framework

Opportunity overview

Provision of fencing installations, maintenance, security works, welding /fabricating and associated groundworks across the London Borough of Harrows estate (parks, open spaces, cemeteries, allotments, car parks and highway boundaries. • Approximately 83 parks and open spaces covering over 1,100 hectares • 33 allotment sites comprising approximately 1,020 plots • 7 cemeteries and burial grounds Across these locations, there are numerous fencing and access control assets of varying types, age, and condition, including timber fencing systems, metal railings, mesh fencing, security fencing, and associated gate installations. The Council requires a flexible and responsive service capable of maintaining, repairing, replacing, and installing fencing and associated infrastructure across this varied asset base. The Supplier shall: • provide all labour, supervision, materials, and equipment • undertake surveys, quotations, and technical submissions • deliver works in compliance with all applicable legislation • complete works and provide all required documentation All works shall be instructed via call-off orders unless classified as Emergency Works.

Classification

CPV34928220 — Fencing components
CPV44100000 — Construction materials and associated items
CPV44200000 — Structural products
CPV45112100 — Trench-digging work
CPV45112400 — Excavating work
CPV45255400 — Fabrication work
CPV45262210 — Foundation work
CPV45262300 — Concrete work
CPV45262310 — Reinforced-concrete work
CPV45262330 — Concrete repair work
CPV45262350 — Unreinforced-concrete work
CPV45262360 — Cementing work
CPV50700000 — Repair and maintenance services of building installations

Lots

Fencing and Gates£1.4m
Reactive and Emergency Works£240k
Ancillary Groundworks£320k

Documents and notices

Tender notice on Find a TenderOpen source ↗
All tender documents comprising of those listed below are being provided at the same time that this tender notice is published at www.londontenders.org / Opportunity Id: DN807978 • PSQ Instructions and Assessment Methodology • Service Specification • Pricing Schedule • Contract Terms and Conditions (Template Contract) • Framework Agreement • Market Engagement Slides • Market Engagement Supplier Questions and AnswersOpen source ↗
biddingDocumentsOpen source ↗
The tender specification is being provided at the same time that this tender notice is published at www.londontenders.org / Opportunity Id: DN807978Open source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id: DN807978
Status: active
Procurement Method: open
Procurement Method Details: Open procedure
Main Procurement Category: services
Above Threshold: Yes
How to submit: www.londontenders.org
Has Recurrence: Yes

Legal basis

Id: 2023/54
Scheme: UKPGA
Uri: https://www.legislation.gov.uk/ukpga/2023/54/contents ↗

Covered By

GPA

CPTPP

Techniques

Has Framework Agreement: Yes

Framework Agreement

Is Open Framework Scheme: Yes
Method: withAndWithoutReopeningCompetition
Type: closed
Description: Low Value Works For works with an estimated value of below £5,000 (exclusive of VAT): • The Council may allocate work at its discretion to any Supplier appointed to the relevant Lot. • In making its decision, the Council shall consider, where relevant: o technical suitability; o availability and ability to meet required timescales; o proximity and operational efficiency; and o value for money. Where practicable, the Council shall seek to ensure that work is distributed fairly across Suppliers over time, considering operational requirements. Higher Value Works For works with an estimated value of £5,000 or above (exclusive of VAT): • The Council shall invite all Suppliers appointed to the relevant Lot to submit a quotation, provided that they: o are capable of delivering the requirement; and o can meet the required timescales. Award shall be made on the basis of the most economically advantageous quotation, based on: o price; o ability to meet the specification and programme; and o alignment with the Schedule of Rates and tendered pricing.
Open Framework Scheme End Date: 1 Nov 2034, 23:59

Submission terms

Electronic Submission Policy: allowed

Languages

Tender Period

Ends: 4 Sept 2026, 12:00

Enquiry period

Ends: 28 Aug 2026, 23:59

Expected award period

Ends: 29 Oct 2026, 23:59

Recurrence

Dates

Entry 1

Starts: 1 May 2029, 23:59

Lots and requirements

Entry 1

Id: 1
Title: Fencing and Gates
Description: • Timber, steel and security fencing systems, including supply, installation, repair, and replacement of all standard and specialist fencing types • Railings and fabricated metalwork, including bespoke fabrication, restoration, and repair of existing assets • Pedestrian and vehicle gates, including installation, adjustment, repair, and replacement of manual and automated systems • Barriers, bollards and access control measures, including installation and maintenance of systems designed to restrict or control access • Locking systems and anti-vandal features, including supply, installation, and repair of security-enhancing components • On-site welding and fabrication repairs, ensuring structural integrity and safe restoration of damaged assets • Height Barriers: lift and rehang, straighten, realign, repair / replace A maximum of 4 providers can be awarded on to this Lot
Status: active
Has Renewal: Yes

Value

Including VAT: 1,728,000
Amount: 1,440,000
Currency: GBP

Award criteria

Criteria

Criterion 1

Type: quality
Name: Quality / Technical

Numbers

Entry 1

Number: 65
Weight: percentageExact

Criterion 2

Type: price
Name: Price

Numbers

Entry 1

Number: 35
Weight: percentageExact

Suitability

Sme: Yes

Contract period

Starts: 2 Nov 2026, 00:00
Ends: 1 Nov 2029, 23:59
Max Extent Date: 1 Nov 2034, 23:59

Renewal

Description: The Council is looking for potential suppliers to be awarded a contract for a maximum period of 8 years: The first Framework (Period 1) for a term of 3 years starting from 02/11/2026 to 01/11/2029 and a second Framework (Period 2) for a term of 3 years from 02/11/2029 to 01/11/2032 with an option to extend by 2 years from 02/11/2032 to 01/11/2034 (Period 3). When re-opening at the end of the first Framework Period 1 and the second Framework Period 2, existing Framework providers may either: (a) resubmit the tender submission that formed the basis of their original appointment to the Framework; OR (b) submit a revised or new tender submission for evaluation. All tender submissions received from existing Framework suppliers and any new suppliers seeking admission on to the Framework will be evaluated in accordance with the award criteria set out by the Council at the time. Following evaluation, suppliers will be ranked in accordance with their evaluated scores and appointment to the Framework will be based on that ranking and any other requirements specified in the procurement documents. Existing appointment to the Framework does not guarantee reappointment, and all tender submissions will be assessed on an equal and non-discriminatory basis.

Entry 2

Id: 2
Title: Reactive and Emergency Works
Description: The Supplier shall provide a responsive service for reactive and emergency works, including: • Fault diagnosis and repair, including identification of root causes and implementation of corrective actions • Make-safe / secure actions, to mitigate risks to public safety and security, and property • Installation of temporary measures (e.g. fencing, barriers, boarding) where permanent repair cannot be immediately completed • The Supplier shall leave all sites safe and secure following attendance. • Identification of follow-on works required and recommendation of permanent solutions A maximum of 4 providers can be awarded on to this Lot
Status: active
Has Renewal: Yes

Value

Including VAT: 288,000
Amount: 240,000
Currency: GBP

Award criteria

Criteria

Criterion 1

Type: quality
Name: Quality / Technical

Numbers

Entry 1

Number: 65
Weight: percentageExact

Criterion 2

Type: price
Name: Price

Numbers

Entry 1

Number: 35
Weight: percentageExact

Suitability

Sme: Yes

Contract period

Starts: 2 Nov 2026, 00:00
Ends: 1 Nov 2029, 23:59
Max Extent Date: 1 Nov 2034, 23:59

Renewal

Description: The Council is looking for potential suppliers to be awarded a contract for a maximum period of 8 years: The first Framework (Period 1) for a term of 3 years starting from 02/11/2026 to 01/11/2029 and a second Framework (Period 2) for a term of 3 years from 02/11/2029 to 01/11/2032 with an option to extend by 2 years from 02/11/2032 to 01/11/2034 (Period 3). When re-opening at the end of the first Framework Period 1 and the second Framework Period 2, existing Framework providers may either: (a) resubmit the tender submission that formed the basis of their original appointment to the Framework; OR (b) submit a revised or new tender submission for evaluation. All tender submissions received from existing Framework suppliers and any new suppliers seeking admission on to the Framework will be evaluated in accordance with the award criteria set out by the Council at the time. Following evaluation, suppliers will be ranked in accordance with their evaluated scores and appointment to the Framework will be based on that ranking and any other requirements specified in the procurement documents. Existing appointment to the Framework does not guarantee reappointment, and all tender submissions will be assessed on an equal and non-discriminatory basis.

Entry 3

Id: 3
Title: Ancillary Groundworks
Description: • Excavation and trenching, carried out safely and in accordance with relevant standards to support installations • Foundations and fixing bases, including preparation and installation to ensure stability and durability of structures • Reinstatement and making good, ensuring all disturbed areas are restored to their original or agreed condition A maximum of 4 providers can be awarded on to this Lot
Status: active
Has Renewal: Yes

Value

Including VAT: 384,000
Amount: 320,000
Currency: GBP

Award criteria

Criteria

Criterion 1

Type: quality
Name: Quality / Technical

Numbers

Entry 1

Number: 65
Weight: percentageExact

Criterion 2

Type: price
Name: Price

Numbers

Entry 1

Number: 35
Weight: percentageExact

Suitability

Sme: Yes

Contract period

Starts: 2 Nov 2026, 00:00
Ends: 1 Nov 2029, 23:59
Max Extent Date: 1 Nov 2034, 23:59

Renewal

Description: The Council is looking for potential suppliers to be awarded a contract for a maximum period of 8 years: The first Framework (Period 1) for a term of 3 years starting from 02/11/2026 to 01/11/2029 and a second Framework (Period 2) for a term of 3 years from 02/11/2029 to 01/11/2032 with an option to extend by 2 years from 02/11/2032 to 01/11/2034 (Period 3). When re-opening at the end of the first Framework Period 1 and the second Framework Period 2, existing Framework providers may either: (a) resubmit the tender submission that formed the basis of their original appointment to the Framework; OR (b) submit a revised or new tender submission for evaluation. All tender submissions received from existing Framework suppliers and any new suppliers seeking admission on to the Framework will be evaluated in accordance with the award criteria set out by the Council at the time. Following evaluation, suppliers will be ranked in accordance with their evaluated scores and appointment to the Framework will be based on that ranking and any other requirements specified in the procurement documents. Existing appointment to the Framework does not guarantee reappointment, and all tender submissions will be assessed on an equal and non-discriminatory basis.

Items and delivery

Item 1

Id: 1
Related Lot: 1

Additional Classifications

Entry 1

Scheme: CPV
Id: 34928220
Description: Fencing components

Entry 2

Scheme: CPV
Id: 45255400
Description: Fabrication work

Delivery locations

Entry 1

Region: UKI74
Country: GB
Country Name: United Kingdom

Item 2

Id: 2
Related Lot: 2

Additional Classifications

Entry 1

Scheme: CPV
Id: 34928220
Description: Fencing components

Entry 2

Scheme: CPV
Id: 45255400
Description: Fabrication work

Delivery locations

Entry 1

Region: UKI74
Country: GB
Country Name: United Kingdom

Item 3

Id: 3
Related Lot: 3

Additional Classifications

Entry 1

Scheme: CPV
Id: 44100000
Description: Construction materials and associated items

Entry 2

Scheme: CPV
Id: 44200000
Description: Structural products

Entry 3

Scheme: CPV
Id: 45112100
Description: Trench-digging work

Entry 4

Scheme: CPV
Id: 45112400
Description: Excavating work

Entry 5

Scheme: CPV
Id: 45262210
Description: Foundation work

Entry 6

Scheme: CPV
Id: 45262300
Description: Concrete work

Entry 7

Scheme: CPV
Id: 45262310
Description: Reinforced-concrete work

Entry 8

Scheme: CPV
Id: 45262330
Description: Concrete repair work

Entry 9

Scheme: CPV
Id: 45262350
Description: Unreinforced-concrete work

Entry 10

Scheme: CPV
Id: 45262360
Description: Cementing work

Entry 11

Scheme: CPV
Id: 50700000
Description: Repair and maintenance services of building installations

Delivery locations

Entry 1

Region: UKI74
Country: GB
Country Name: United Kingdom

Published documents

Entry 1

Id: conflictOfInterest
Document Type: conflictOfInterest
Description: Not published

Entry 2

Id: L-1
Document Type: biddingDocuments
Description: All tender documents comprising of those listed below are being provided at the same time that this tender notice is published at www.londontenders.org / Opportunity Id: DN807978 • PSQ Instructions and Assessment Methodology • Service Specification • Pricing Schedule • Contract Terms and Conditions (Template Contract) • Framework Agreement • Market Engagement Slides • Market Engagement Supplier Questions and Answers
Url: www.londontenders.org

Entry 3

Id: L-2
Document Type: biddingDocuments
Url: www.londontenders.org

Entry 4

Id: L-3
Document Type: technicalSpecifications
Description: The tender specification is being provided at the same time that this tender notice is published at www.londontenders.org / Opportunity Id: DN807978
Url: www.londontenders.org

Entry 5

Id: 073551-2026
Document Type: tenderNotice
Notice Type: UK4
Description: Tender notice on Find a Tender
Url: https://www.find-tender.service.gov.uk/Notice/073551-2026 ↗
Published: 4 Aug 2026, 11:05
Format: text/html

Buyer, suppliers and contacts

Organisation 1

Name: London Borough of Harrow
Id: GB-PPON-PQRC-2343-GRQR

Identifier

Scheme: GB-PPON
Id: PQRC-2343-GRQR

Address

Street Address: Forward Drive
Locality: Harrow
Postal Code: HA3 8FL
Country: GB
Country Name: United Kingdom
Region: UKI74

Contact

Email: procurement@harrow.gov.uk

Roles

buyer

Details

Classifications

Entry 1

Scheme: UK_CA_TYPE
Id: publicAuthoritySubCentralGovernment
Description: Public authority - sub-central government

Recorded locations

Buyer location · Harrow · UKI74 · HA3 8FL · United Kingdom
Delivery location · UKI74 · United Kingdom

Notice and amendment history

4 published notice versions reviewed by ProcuraAxis.

4 VERSIONS

016538-2026Pipeline notice on Find a Tender · 24 Feb 2026, 14:53
020828-2026Preliminary market engagement notice on Find a Tender · 9 Mar 2026, 11:59
020849-2026Preliminary market engagement notice on Find a Tender · 9 Mar 2026, 12:15
073551-2026Tender notice on Find a Tender · 4 Aug 2026, 11:05