ProcuraAxisBeta
Sign inCreate Free Account
Home / Opportunities / Opportunity
PROCUREMENT OPPORTUNITY

Heating & Water Term Contracts for Repairs & Maintenance

London Borough of Southwark · Tender notice on Find a Tender

Tender information last checkedLast checked 1 Oct 2026, 03:52.

Opportunity overview

This Heating and Water Repairs and Maintenance Services contracts procurement is segregated into (5) lots: Lot 1 Individual Heating Lot 2 Communal Heating Lot 3 Water Hygiene Lot 4 Building Energy Management Systems (BEMS) Lot 5 Temporary Boilers Lot 1, Lot 2 and Lot 3 are further segregated into two geographic areas and therefore two contracts. For these Lots, Suppliers will be required to submit only one bid but will be automatically eligible for award in either of the two regions and are therefore not required to indicate a preferred region.

Classification

  • CPV45232141 — Heating works
  • CPV45259000 — Repair and maintenance of plant
  • CPV45300000 — Building installation work

Lots

  • Individual Heating£113.3m
  • Communal Heating£106.9m
  • Water Hygiene£25.3m
  • Building Energy Management Systems£3.2m
  • Temporary Boilers£7.3m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN788422
Status
active
Procurement Method
selective
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
works
Above Threshold
Yes
Expression Of Interest Deadline
9 Jul 2026, 12:00
Has Recurrence
Yes
Published risks
The following risks have been identified that would impact the performance of the Contract, where the impact cannot be known at this stage but may relate to a Contract Change Notice if the risk was to materialise: Risk of legislative changes, regulatory changes or changes in law during the term of a Contract Risk of unforeseen changes to delivery/operational standards Risk of changes in technology, IT solutions or systems Risk of unforeseen increase in Contracting Authority budgets/increased volume of works/services Risk of unforeseen circumstances that cause the value of the Contract to increase (previous examples include BREXIT, war, pandemic and the cost of living crisis) Risk of unforeseen political impact Risk of unforeseen increase in property volume.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
This is a two stage procedure comprising a Selection Phase containing Procurement Specific Questionnaire (PSQ) documentation followed by a Tender Phase evaluating Quality and Price. Following assessment of responses to the PSQ, a short list of the top five highest scoring potential suppliers will be drawn up per lot. The shortlisted suppliers will be selected to participate in the Invitation to Tender (ITT) phase. Suppliers are therefore only to complete the PSQ Stage documentation by the set deadline.

Covered By

GPA

Submission terms

Electronic Submission Policy
allowed

Languages

en

Enquiry period

Ends
30 Jun 2026, 12:00

Expected award period

Ends
18 Feb 2027, 23:59

Lot Details

Award Criteria Details
This procurement is segregated into (5) lots: Lot 1 Individual Heating, Lot 2 Communal Heating, Lot 3 Water Hygiene, Lot 4 Building Energy Management Systems (BEMS) and Lot 5 Temporary Boilers. Lot 1, Lot 2 and Lot 3 are further segregated into two geographic areas. Two Suppliers shall therefore be awarded contracts for each of these Lots. One contractor shall be awarded a contract for Lot 4. The three highest scoring contractors shall be awarded contracts for Lot 5 with allocated of work as noted in the tender documentation. It must be noted that the successful Suppliers for Lot 1 Individual Heating will be contractually required to provide a back up delivery service to Lot 2 Communal Heating, and vice versa. This will be reflected in the price documentation for the Tender phase. Further detail on the award methodology is provided in the PSQ Guidance Document.

Recurrence

Dates

Entry 1
Starts
30 Apr 2036, 23:59

Contract terms

Financial Terms
Set out in the draft contract terms

Lots and requirements

Entry 1
Id
1
Title
Individual Heating
Description
Service, repair, boiler installation and gas safety checks.
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
135,900,000
Amount
113,250,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Price

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality
Description
Assessment of Method Statement Responses. Site Visits will form part of the assessment methodology as further detailed within the tender documentation. Social value shall be included and weighted at 10 percent of the Quality weighting.

Numbers

Entry 1
Number
70
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Contained within PSQ Documentation
Criterion 2
Type
technical
Description
Contained within PSQ Documentation

Suitability

Sme
Yes

Contract period

Starts
1 Apr 2027, 00:00
Ends
31 Mar 2032, 23:59
Max Extent Date
31 Mar 2037, 23:59

Renewal

Description
The contract will run for a period of five years to commence in April 2027, and will then include the option, at the Authority’s sole discretion, to extend by up to five years, through the implementation of the extensions. The maximum duration of the contract is therefore ten years

Options

Description
Lot 1, Lot 2 and Lot 3 are further segregated into two geographic areas. Two Suppliers shall therefore be awarded contracts for each of these Lots. It must be noted that the successful Suppliers for Lot 1 Individual Heating will be contractually required to provide a back up delivery service to Lot 2 Communal Heating, and vice versa. This will be reflected in the price documentation for the Tender phase. Further detail on the award methodology is provided in the PSQ Guidance Document.
Entry 2
Id
2
Title
Communal Heating
Description
Service, repair and planned preventative maintenance of all heating networks.
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
128,330,000
Amount
106,940,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Price

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality
Description
Assessment of Method Statement Responses. Site Visits will also be undertaken as part of the assessment methodology. Further detail is included within the tender documentation. Social value shall be included and weighted at 10 percent of the Quality weighting.

Numbers

Entry 1
Number
70
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Contained within PSQ Documentation
Criterion 2
Type
technical
Description
Contained within PSQ Documentation

Suitability

Sme
Yes

Contract period

Starts
1 Apr 2027, 00:00
Ends
31 Mar 2032, 23:59
Max Extent Date
31 Mar 2037, 23:59

Renewal

Description
The contract will run for a period of five years to commence in April 2027, and will then include the option, at the Authority’s sole discretion, to extend by up to five years, through the implementation of the extensions. The maximum duration of the contract is therefore ten years.

Options

Description
This procurement is segregated into (5) lots: Lot 1 Individual Heating, Lot 2 Communal Heating, Lot 3 Water Hygiene, Lot 4 Building Energy Management Systems (BEMS) and Lot 5 Temporary Boilers. Lot 1, Lot 2 and Lot 3 are further segregated into two geographic areas. Two Suppliers shall therefore be awarded to each of these Lots. It must be noted that the successful Suppliers for Lot 1 Individual Heating will be contractually required to provide a back up delivery service to Lot 2 Communal Heating, and vice versa. This will be reflected in the price documentation for the Tender Phase. Further detail on the award methodology is provided in the PSQ Guidance Document.
Entry 3
Id
3
Title
Water Hygiene
Description
Service, repair and planned preventative maintenance of all communal water equipment.
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
30,390,000
Amount
25,330,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Price

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality
Description
Assessment of Method Statement Responses. Site Visits will also be undertaken as part of the assessment methodology. Further detail is included within the tender documentation. Social value shall be included and weighted at 10 percent of the Quality weighting.

Numbers

Entry 1
Number
70
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Contained within PSQ Documentation
Criterion 2
Type
technical
Description
Contained within PSQ Documentation

Suitability

Sme
Yes

Contract period

Starts
1 Apr 2027, 00:00
Ends
31 Mar 2032, 23:59
Max Extent Date
31 Mar 2037, 23:59

Renewal

Description
The contract will run for a period of five years to commence in April 2027, and will then include the option, at the Authority’s sole discretion, to extend by up to five years, through the implementation of the extensions. The maximum duration of the contract is therefore ten years.

Options

Description
Lot 1, Lot 2 and Lot 3 are further segregated into two geographic areas. Two Suppliers shall therefore be awarded contracts for each of these Lots. Further detail on the award methodology is provided in the PSQ Guidance Document.
Entry 4
Id
4
Title
Building Energy Management Systems
Description
Maintenance, repair, monitoring of all BEMS and installation of equipment as required.
Status
active
Has Renewal
Yes

Value

Including VAT
3,830,000
Amount
3,190,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Price

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality
Description
Assessment of Method Statement Responses. Social value shall be included and weighted at 10 percent of the Quality weighting.

Numbers

Entry 1
Number
70
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Contained within PSQ Documentation
Criterion 2
Type
technical
Description
Contained within PSQ Documentation

Suitability

Sme
Yes

Contract period

Starts
1 Apr 2027, 00:00
Ends
31 Mar 2032, 23:59
Max Extent Date
31 Mar 2037, 23:59

Renewal

Description
The contract will run for a period of five years to commence in April 2027, and will then include the option, at the Authority’s sole discretion, to extend by up to five years, through the implementation of the extensions. The maximum duration of the contract is therefore ten years.
Entry 5
Id
5
Title
Temporary Boilers
Description
Swift deployment and maintenance of containerised boiler plant on a hire basis.
Status
active
Has Renewal
Yes

Value

Including VAT
8,750,000
Amount
7,290,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Price

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality
Description
Assessment of Method Statement Responses. Social value shall be included and weighted at 10 percent of the Quality weighting.

Numbers

Entry 1
Number
70
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Contained within PSQ Documentation
Criterion 2
Type
technical
Description
Contained within PSQ Documentation

Suitability

Sme
Yes

Contract period

Starts
1 Apr 2027, 00:00
Ends
31 Mar 2032, 23:59
Max Extent Date
31 Mar 2037, 23:59

Renewal

Description
The contract will run for a period of five years to commence in April 2027, and will then include the option, at the Authority’s sole discretion, to extend by up to five years, through the implementation of the extensions. The maximum duration of the contract is therefore ten years.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
45232141
Description
Heating works

Delivery locations

Entry 1
Region
UKI44
Country
GB
Country Name
United Kingdom
Item 2
Id
2
Related Lot
2

Additional Classifications

Entry 1
Scheme
CPV
Id
45232141
Description
Heating works

Delivery locations

Entry 1
Region
UKI44
Country
GB
Country Name
United Kingdom
Item 3
Id
3
Related Lot
3

Additional Classifications

Entry 1
Scheme
CPV
Id
45259000
Description
Repair and maintenance of plant

Delivery locations

Entry 1
Region
UKI44
Country
GB
Country Name
United Kingdom
Item 4
Id
4
Related Lot
4

Additional Classifications

Entry 1
Scheme
CPV
Id
45300000
Description
Building installation work

Delivery locations

Entry 1
Region
UKI44
Country
GB
Country Name
United Kingdom
Item 5
Id
5
Related Lot
5

Additional Classifications

Entry 1
Scheme
CPV
Id
45232141
Description
Heating works

Delivery locations

Entry 1
Region
UKI44
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
052916-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
4 Jun 2026, 15:16
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
London Borough of Southwark
Id
GB-PPON-PXTW-7647-VDLV

Identifier

Scheme
GB-PPON
Id
PXTW-7647-VDLV

Address

Street Address
Southwark Council
Locality
London
Postal Code
SE1 2QH
Country
GB
Country Name
United Kingdom
Region
UKI44

Contact

Name
Precious Eyo

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · London · UKI44 · SE1 2QH · United Kingdom
  • Delivery location · UKI44 · United Kingdom

Notice and amendment history

3 published notice versions reviewed by ProcuraAxis.

3 VERSIONS
  1. 016439-2026Preliminary market engagement notice on Find a Tender ·
  2. 048171-2026Pipeline notice on Find a Tender ·
  3. 052916-2026Tender notice on Find a Tender ·