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PROCUREMENT OPPORTUNITY

Cambridge Folk Festival - Bar Concessions 2026

Cambridge City Council · Tender notice on Find a Tender

Tender information last checkedLast checked 4 Oct 2026, 18:58.

Opportunity overview

Cambridge Folk Festival seeks experienced suppliers to submit a quotation for the provision of bar services for the 2026 Festival, dates of which are Saturday 1 & Sunday 2 August 2026. The services are divided into multiple lots, as detailed in the RFQ. Suppliers may submit a quotation for all lots (the full scope of services) or for one or more individual lots. The successful supplier(s) will be required to supply, operate, and manage bar services for the 2026 Festival in accordance with the requirements outlined in the RFQ and any resulting contract. Full details of the services required, including the breakdown of lots, specific requirements, and any additional obligations, are set out in the specification documents. Please note that the Contract Value is the unknown, as this depends on many factors i.e. amount of sales etc.

Classification

  • CPV15000000 — Food, beverages, tobacco and related products
  • CPV24322500 — Alcohol
  • CPV55400000 — Beverage-serving services

Lots

  • Main Bar£10k
  • Cider and / or Hot Spicy Cider Stall£5k
  • Summer Drinks Bar£5k
  • Gin Bar£5k
  • Off Sales£5k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN807831
Status
active
Procurement Method
open
Procurement Method Details
Below threshold - open competition
Main Procurement Category
services
Above Threshold
No

Legal basis

Id
2023/54
Scheme
UKPGA

Special regime

concession

Submission terms

Electronic Submission Policy
allowed

Tender Period

Ends
20 Mar 2026, 12:00

Amendments

Entry 1
Description
Contract extension end date amended.
Id
016255-2026

Lots and requirements

Entry 1
Id
1
Title
Main Bar
Description
Main Bar Lot Within 20m x 10m marquee. Marquee is used exclusively as a bar. Marquee is provided by the Festival and recharged back to the successful Concessionaire. Note: Value of sales is unknown.
Status
active
Has Renewal
Yes

Value

Including VAT
12,000
Amount
10,000
Currency
GBP

Suitability

Sme
Yes

Contract period

Starts
1 Apr 2026, 00:00
Ends
31 Mar 2027, 23:59
Max Extent Date
30 Mar 2028, 23:59

Renewal

Description
The contract is for the 2026 Folk Festival, however, the option is there for the 2027 Folk Festival.

Award criteria

Description
60% Quality 40% Price
Entry 2
Id
2
Title
Cider and / or Hot Spicy Cider Stall
Description
Cider and/or Hot Spicy Cider Stall Lot Outside the main bar, approx. size 3m x 4m Note: Value of sales is unknown.
Status
active
Has Renewal
Yes

Value

Including VAT
6,000
Amount
5,000
Currency
GBP

Suitability

Sme
Yes

Contract period

Starts
1 Apr 2026, 00:00
Ends
31 Mar 2027, 23:59
Max Extent Date
30 Mar 2028, 23:59

Renewal

Description
The contract is for the 2026 Folk Festival, however, the option is there for the 2027 Folk Festival.

Award criteria

Description
60% Quality 40% Price
Entry 3
Id
3
Title
Summer Drinks Bar
Description
Summer Drinks Bar Lot A bar to fit a space of 5m x 5m, a marquee can be provided and recharged to the successful Concessionaire if required. Note: Value of sales is unknown.
Status
active
Has Renewal
Yes

Value

Including VAT
6,000
Amount
5,000
Currency
GBP

Suitability

Sme
Yes

Contract period

Starts
1 Apr 2026, 00:00
Ends
31 Mar 2027, 23:59
Max Extent Date
30 Mar 2028, 23:59

Renewal

Description
The contract is for the 2026 Folk Festival, however, the option is there for the 2027 Folk Festival.

Award criteria

Description
60% Quality 40% Price
Entry 4
Id
4
Title
Gin Bar
Description
Gin Bar Lot A bar to fit with a max space of 3m x 6m, a marquee can be provided and recharged to the successful Concessionaire if required. Note: Value of sales is unknown.
Status
active
Has Renewal
Yes

Value

Including VAT
6,000
Amount
5,000
Currency
GBP

Suitability

Sme
Yes

Contract period

Starts
1 Apr 2026, 00:00
Ends
31 Mar 2027, 23:59
Max Extent Date
30 Mar 2028, 23:59

Renewal

Description
The contract is for the 2026 Folk Festival, however, the option is there for the 2027 Folk Festival.

Award criteria

Description
60% Quality 40% Price
Entry 5
Id
5
Title
Off Sales
Description
Off Sales Lot The festival would encourage provision of off-sales, whether this is at the main bar and/or at another location within the campsite confirmed with successful Concessionaire for this lot. Note: Value of sales is unknown.
Status
active
Has Renewal
Yes

Value

Including VAT
6,000
Amount
5,000
Currency
GBP

Suitability

Sme
Yes

Contract period

Starts
1 Apr 2026, 00:00
Ends
31 Mar 2027, 23:59
Max Extent Date
30 Mar 2028, 23:59

Renewal

Description
The contract is for the 2026 Folk Festival, however, the option is there for the 2027 Folk Festival.

Award criteria

Description
60% Quality 40% Price

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
15000000
Description
Food, beverages, tobacco and related products
Entry 2
Scheme
CPV
Id
24322500
Description
Alcohol
Entry 3
Scheme
CPV
Id
55400000
Description
Beverage-serving services

Delivery locations

Entry 1
Region
UKH12
Country
GB
Country Name
United Kingdom
Item 2
Id
2
Related Lot
2

Additional Classifications

Entry 1
Scheme
CPV
Id
15000000
Description
Food, beverages, tobacco and related products
Entry 2
Scheme
CPV
Id
24322500
Description
Alcohol
Entry 3
Scheme
CPV
Id
55400000
Description
Beverage-serving services

Delivery locations

Entry 1
Region
UKH12
Country
GB
Country Name
United Kingdom
Item 3
Id
3
Related Lot
3

Additional Classifications

Entry 1
Scheme
CPV
Id
15000000
Description
Food, beverages, tobacco and related products
Entry 2
Scheme
CPV
Id
24322500
Description
Alcohol
Entry 3
Scheme
CPV
Id
55400000
Description
Beverage-serving services

Delivery locations

Entry 1
Region
UKH12
Country
GB
Country Name
United Kingdom
Item 4
Id
4
Related Lot
4

Additional Classifications

Entry 1
Scheme
CPV
Id
15000000
Description
Food, beverages, tobacco and related products
Entry 2
Scheme
CPV
Id
24322500
Description
Alcohol
Entry 3
Scheme
CPV
Id
55400000
Description
Beverage-serving services

Delivery locations

Entry 1
Region
UKH12
Country
GB
Country Name
United Kingdom
Item 5
Id
5
Related Lot
5

Additional Classifications

Entry 1
Scheme
CPV
Id
15000000
Description
Food, beverages, tobacco and related products
Entry 2
Scheme
CPV
Id
24322500
Description
Alcohol
Entry 3
Scheme
CPV
Id
55400000
Description
Beverage-serving services

Delivery locations

Entry 1
Region
UKH12
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
L-1
Document Type
biddingDocuments
Entry 2
Id
016255-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
23 Feb 2026, 17:17
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Cambridge City Council
Id
GB-PPON-PCBT-6819-NDPJ

Identifier

Scheme
GB-PPON
Id
PCBT-6819-NDPJ

Address

Street Address
The Guildhall
Locality
Cambridge
Postal Code
CB2 1BY
Country
GB
Country Name
United Kingdom
Region
UKH12

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Cambridge · UKH12 · CB2 1BY · United Kingdom
  • Delivery location · UKH12 · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 016251-2026Tender notice on Find a Tender ·
  2. 016255-2026Tender notice on Find a Tender ·