Operator for Kirkleatham Walled Garden Catering and Events Facility

Legal basis

Id

2023/54

Scheme

UKPGA

Uri

https://www.legislation.gov.uk/ukpga/2023/54/contents ↗

Procedure

Features

The Contracting Authority intends to follow the process set out below in this Procurement : The Authority will operate a two-stage process comprising: - Stage 1 - Invitation to Tender and Tender Evaluation; and - Stage 2 - Preferred Bidder Appointment and Negotiation. The Contracting Authority reserves the right to vary the procedure and timeframes of the Procurement as set out in this ITT. Reasons for this may include, but are not limited to, supporting continued competition, avoiding unnecessary bidding cost and adhering to subsequent technical or legal guidance. Stage 1 - Invitation to Tender and Tender Evaluation At Stage 1, Suppliers are invited to submit a Tender response in accordance with the requirements of this ITT. The initial Tender responses shall include: - Procurement Specific Questionnaire - Business Plan Pricing Model - Award Questionnaire - ITT - Appendix B - Commercially Sensitive Information (To be returned if your Tender submission includes information considered by you to be confidential/commercially sensitive under the Freedom of Information Act 2000) - ITT - Appendix E - Form of Tender - ITT - Appendix F - Certificate of Non-Canvassing & Non-Collusion - ITT - Appendix G - Parent Company Declaration The Authority will evaluate Tenders in accordance with the evaluation criteria set out in this ITT and associated documents Only those Tenders that satisfy the Conditions of Participation as per the Procurement Specific Questionnaire will be subject to full evaluation. Following evaluation, the Authority will: - identify the highest scoring Tenderer based on the award criteria; and select that Tenderer as the Preferred Bidder. The Authority reserves the right not to appoint a Preferred Bidder where it considers that no Tender sufficiently meets its requirements. The Authority reserves the right to award following initial tenders without negotiation. Stage 2 - Preferred Bidder Appointment and Negotiation Following Stage 1, the Authority intends to enter into a period of negotiation with the Preferred Bidder. The purpose of the negotiation is to: - refine and finalise the business plan pricing model and pricing assumptions, including TUPE and FFE Maintenance implications - agree the detailed contractual terms, provided that such refinements do not materially alter the basis on which Tenders were evaluated - confirm all aspects of the Preferred Bidder's Tender to enable contract award. Negotiations will be limited to clarifying, refining and confirming the Preferred Bidder's Tender, including commercial, financial and contractual matters, provided that such negotiations do not: - materially alter the basis on which Tenders were evaluated; - introduce new award criteria; or - result in unequal treatment between Tenderers. At the conclusion of this stage, the Authority will either: - confirm the Preferred Bidder as the successful Supplier and proceed to Contract Award; or - where agreement cannot be reached, discontinue engagement with the Preferred Bidder and: - either abandon the Procurement; or - at its discretion, enter in to negotiations with the next highest ranked supplier, in accordance with the above. Without prejudice to its obligations under the Procurement Act 2023, the Authority reserves the right to: - amend the timetable or structure of the Procurement; - seek clarification or additional information from any Tenderer; - refrain from appointing a Preferred Bidder; - conduct engagement or negotiation with more than one Tenderer; and/or - award the Contract without undertaking the negotiation stage.

Special regime

Submission terms

Electronic Submission Policy

allowed

Tender Period

Ends

31 Jul 2026, 14:00

Enquiry period

Ends

24 Jul 2026, 14:00

Expected award period

Ends

11 Dec 2026, 23:59

Lot Details

No Lots Division Rationale

The services comprise an integrated concession involving operation of the visitor attraction, admissions, catering, retail, weddings, events and venue hire. Splitting into lots could undermine the commercial viability of the concession model.