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PROCUREMENT OPPORTUNITY

Contract for the Provision of Letterdrop Services

Herefordshire Council · Contract details notice on Find a Tender

Tender information last checkedLast checked 23 Sept 2026, 16:41.

Opportunity overview

As part of statutory and community engagement responsibilities, affected residents and businesses must be informed of any closures or road works in advance through timely, accurate, and geographically targeted communication Herefordshire Council require a supplier to provide a comprehensive print and mail distribution service to support these communications.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

CDS PRINT SERVICES LTD

Matched by number
Contract value
£201.8k
Awarded
Not supplied
Contract signed
14 Sept 2026
Including VAT
£242.2k
Award ID
1
Status
active
Identifier
GB-COH 15424066
Location
Leeds, UKE42, LS11 5AS, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN818952
Status
complete
Procurement Method
open
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published

Buyer, suppliers and contacts

Organisation 1
Name
Herefordshire Council
Id
GB-PPON-PDTG-2978-LHCN

Identifier

Scheme
GB-PPON
Id
PDTG-2978-LHCN

Address

Street Address
Herefordshire Council, Plough Lane
Locality
Hereford
Postal Code
HR4 0LE
Country
GB
Country Name
United Kingdom
Region
UKG11

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
CDS PRINT SERVICES LTD
Id
GB-COH-15424066

Identifier

Scheme
GB-COH
Id
15424066

Address

Street Address
Riverside House, 7 Canal Wharf
Locality
Leeds
Postal Code
LS11 5AS
Country
GB
Country Name
United Kingdom
Region
UKE42

Contact

Roles

supplier

Details

Scale
sme
Vcse
No
Public Service Mission Organization
No
Sheltered Workshop
No

Award information

Award 1
Id
1
Status
active
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
79824000
Description
Printing and distribution services

Delivery locations

Entry 1
Region
UKG11
Country
GB
Country Name
United Kingdom

Suppliers

Supplier 1
Id
GB-COH-15424066
Name
CDS PRINT SERVICES LTD

Related lots

1

Contracts and changes

Entry 1
Id
1
Award ID
1
Status
active
Has Renewal
Yes
Above Threshold
Yes
Date Signed
15 Sept 2026, 00:00

Period

Starts
24 Sept 2026, 00:00
Ends
23 Sept 2027, 23:59
Max Extent Date
21 Aug 2029, 23:59

Renewal

Description
Extension period - 2 years (2 x 1yr) subject to demand, performance, budget approval, governance. This will be notified 3 months before the contract end date.

Value

Including VAT
242,219.99
Amount
201,849.99
Currency
GBP

Agreed Metrics

Entry 1
Id
1
Title
Service Delivery
Description
Letter drop service to be actioned within 24 hours of receipt of request
Entry 2
Id
2
Title
Reporting
Description
Monthly reporting of purchase order updates and quantities

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 3
Id
3
Title
Service Delivery
Description
Regular reporting of % successful letter drops completed within 24 hours of receipt
Entry 4
Id
4
Title
Business Continuity
Description
Supplier to notify the Council 24 hours if an incident occurs which activates the Supplier's Business Continuity Plan

Documents

Entry 1
Id
087269-2026
Document Type
contractNotice
Notice Type
UK7
Description
Contract details notice on Find a Tender
Published
15 Sept 2026, 12:32
Format
text/html

Recorded locations

  • Buyer location · Hereford · UKG11 · HR4 0LE · United Kingdom

Notice and amendment history

5 published notice versions reviewed by ProcuraAxis.

5 VERSIONS
  1. 015677-2026Preliminary market engagement notice on Find a Tender ·
  2. 015691-2026Preliminary market engagement notice on Find a Tender ·
  3. 064339-2026Tender notice on Find a Tender ·
  4. 081389-2026Contract award notice on Find a Tender ·
  5. 087269-2026Contract details notice on Find a Tender ·