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PROCUREMENT OPPORTUNITY

HR and Payroll

Oxford City Council · Tender notice on Find a Tender

Tender information last checkedLast checked 24 Sept 2026, 10:46.

Opportunity overview

A cloud-hosted SaaS HR and Payroll solution that supports the Council’s HR, payroll, recruitment, workforce management and employee self service elements, together with all implementation and ongoing support services set out within the Specification.

Classification

  • CPV48450000 — Time accounting or human resources software package
  • CPV72212450 — Time accounting or human resources software development services
  • CPV79211110 — Payroll management services
  • CPV79631000 — Personnel and payroll services

Lots

  • Lot 1AED 1.8m · Source currency differs from tender

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
OCC001074
Status
active
Procurement Method
open
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
Via the Oxford City Council Intend Portal. Bidders who are not currently registered can do so here: https://in-tendhost.co.uk/oxfordcc/aspx/Home

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
The Procurement Process will be split in 4 Stages as set out below: Stage 1 – Preliminary Assessment All bidders who pass Stage 1 will proceed to Stage 2 Stage 2 – Award Criteria Down selection to top 3 bidders. Stage 3 – Demonstrations Preferred bidder based on total score. Stage 4 – Preferred Supplier Stage Contract award to the highest-ranked bidder following successful completion of Stage 4.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
22 Sept 2026, 14:00

Enquiry period

Ends
4 Sept 2026, 14:00

Expected award period

Ends
10 Dec 2026, 23:59

Amendments

Entry 1
Description
Change of tender submission date. Addition of contract options, which did not appear correctly on original notice: The right to additional purchases while the contract is valid. The contract may include options for additional services and variations within the scope of the procurement, including but not limited to: Onboarding of additional schools, trusts or organisational units Increases in employee numbers, payroll volumes or number of payrolls Additional modules, functionality or system features Additional integration services with HR, finance or other systems Additional implementation or configuration services beyond the initial scope Additional support, training or consultancy services Any such options will be exercised at the discretion of the contracting authority and will be subject to the pricing structure, unit rates or charging mechanisms set out in the tender and contract. Options will only be used where they fall within the scope of the original procurement and represent value for money.
Id
083900-2026

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
2,199,997
Amount
1,833,333
Currency
AED

Award criteria

Criteria

Criterion 1
Type
quality
Name
Bidders response to the specification

Numbers

Entry 1
Number
45
Weight
percentageExact
Criterion 2
Type
price
Name
Price

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 3
Type
quality
Name
Supplier Demonstration

Numbers

Entry 1
Number
15
Weight
percentageExact

Contract period

Starts
1 Feb 2027, 00:00
Ends
31 Jan 2032, 23:59
Max Extent Date
31 Jan 2037, 23:59

Renewal

Description
2 periods of 2 years and 1 further period of 1 year, on the same terms and conditions

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48450000
Description
Time accounting or human resources software package
Entry 2
Scheme
CPV
Id
72212450
Description
Time accounting or human resources software development services
Entry 3
Scheme
CPV
Id
79211110
Description
Payroll management services
Entry 4
Scheme
CPV
Id
79631000
Description
Personnel and payroll services

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
083900-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
4 Sept 2026, 13:23
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Oxford City Council
Id
GB-PPON-PJQW-3663-YMYQ

Identifier

Scheme
GB-PPON
Id
PJQW-3663-YMYQ

Address

Street Address
Oxford Town Hall, St Aldates
Locality
Oxford
Postal Code
OX1 1BX
Country
GB
Country Name
United Kingdom
Region
UKJ14

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Oxford · UKJ14 · OX1 1BX · United Kingdom

Notice and amendment history

4 published notice versions reviewed by ProcuraAxis.

4 VERSIONS
  1. 013996-2026Preliminary market engagement notice on Find a Tender ·
  2. 079089-2026Tender notice on Find a Tender ·
  3. 083855-2026Tender notice on Find a Tender ·
  4. 083900-2026Tender notice on Find a Tender ·