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PROCUREMENT OPPORTUNITY

Automatic Passenger Count System Maintenance & Licensing

XC TRAINS LIMITED · Contract award notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 22:26.

Opportunity overview

Provision of maintenance and licensing services to the newly fitted Automatic Passenger Counting (APC) equipment on XC's Turbostar and Voyager Fleets. • 5 APC sensors and 1 router fitted in the leading Vehicles. • 6 APC sensors and 1 router fitted onto the middle Vehicles.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

JOURNEO FLEET SYSTEMS LIMITED

Matched by number
Published award value
£699.1k
Awarded
1 Jun 2026
Award ID
1
Status
active
Identifier
GB-COH 01209516
Location
Ashby-De-La-Zouch, UKF22, LE65 1NF, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-0654c8
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
The rolling stock operated by XC Trains is owned by the respective Rolling Stock Companies (ROSCOs), who hold contractual rights to nominate and mandate the suppliers used for work on their assets. For this requirement, the ROSCO has specified the supplier that must be used. Because the ROSCO retains ownership and technical authority over the fleet, we are not able to select an alternative provider or run a competitive process. Appointing any other supplier would breach existing lease and maintenance agreements, risk incompatibility with proprietary systems, compromise safety obligations, and potentially invalidate warranties. There are no viable alternatives due to the technical, contractual, and safety constraints linked to the ROSCO‑controlled rolling stock. Only the supplier mandated by the ROSCO can legally and safely carry out the required work. A direct award is therefore justified on the basis as per the procurement act 2023 under section 43 - paragraph 7 incompatibility therefore competition is not possible and a single‑supplier situation exists due to contractual and technical exclusivity.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
singleSuppliersTechnicalReasons

Lots and requirements

Entry 1
Id
1
Status
complete

Buyer, suppliers and contacts

Organisation 1
Name
XC TRAINS LIMITED
Id
GB-COH-04402048

Identifier

Scheme
GB-COH
Id
04402048

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PMZG-5533-GPWG

Address

Street Address
C/O Arriva Plc 1 Admiral Way
Locality
Business Park
Postal Code
SR3 3XP
Country
GB
Country Name
United Kingdom
Region
UKC23

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
privateUtility
Description
Private utility
Organisation 2
Name
JOURNEO FLEET SYSTEMS LIMITED
Id
GB-COH-01209516

Identifier

Scheme
GB-COH
Id
01209516

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PZVH-4987-YXWM

Address

Street Address
12 Charter Point Way
Locality
Ashby-De-La-Zouch
Postal Code
LE65 1NF
Country
GB
Country Name
United Kingdom
Region
UKF22

Contact

Roles

supplier

Details

Scale
large
Vcse
No
Public Service Mission Organization
No
Sheltered Workshop
No

Award information

Award 1
Id
1
Status
active
Date
2 Jun 2026, 00:00
Main Procurement Category
services
Above Threshold
Yes
Has Renewal
Yes

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
34622200
Description
Railway passenger coaches
Entry 2
Scheme
CPV
Id
72314000
Description
Data collection and collation services

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKH
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 9
Region
UKK
Country
GB
Country Name
United Kingdom

Value

Including VAT
838,931.11
Amount
699,109.26
Currency
GBP

Suppliers

Supplier 1
Id
GB-COH-01209516
Name
JOURNEO FLEET SYSTEMS LIMITED

Contract period

Starts
25 Jun 2026, 00:00
Ends
16 Oct 2027, 23:59
Max Extent Date
16 Oct 2031, 23:59

Renewal

Description
The contract may be extended each October to ensure the continued support and maintenance of the APC sensors, if required.

Related lots

1

Documents

Entry 1
Id
055620-2026
Document Type
awardNotice
Notice Type
UK6
Description
Contract award notice on Find a Tender
Published
12 Jun 2026, 11:50
Format
text/html

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Due
25 Jun 2026, 23:59
Status
scheduled

Recorded locations

  • Buyer location · Business Park · UKC23 · SR3 3XP · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 013805-2026Transparency notice on Find a Tender ·
  2. 055620-2026Contract award notice on Find a Tender ·