ProcuraAxisBeta
Sign inCreate Free Account
Home / Opportunities / Opportunity
PROCUREMENT OPPORTUNITY

Southwark Holiday Activity and Food (HAF) Programme 2026-28

London Borough of Southwark · Tender notice on Find a Tender

Tender information last checkedLast checked 4 Oct 2026, 21:27.

Opportunity overview

Southwark Council is seeking to appoint providers to deliver the Holiday Activity and Food programme across Southwark, locally known as Southwark Food and Fun Programme. This programme is delivered in Easter, summer and winter school holidays to children age 4- 16 years who are eligible for benefits related Free School Meals. A 12 month break-clause is likely to be included in the contract, to be activated prior to the end of each 12 month period (if applicable). Providers will be expected to deliver the programme in line with the Department of Education's standards for holiday provision and the Council's local specification. https://www.gov.uk/government/publications/holiday-activities-and-food-programme/holiday-activities-and-food-programme-2026-to-2027#annex_a

Classification

  • CPV85000000 — Health and social work services
  • CPV92000000 — Recreational, cultural and sporting services
  • CPV98000000 — Other community, social and personal services

Lots

  • Lot 1£4.5m

Documents and notices

  • Tender notice on Find a TenderOpen source ↗
  • All tender documents can all be found via this GoogleDrive link (https://drive.google.com/drive/folders/1ODDf71tpDxcJ9tIPO_ESETlgzHx6jKA2?usp=sharing).Open source ↗
  • All tender documents, including the specification can be found in this GoogleDrive - https://drive.google.com/drive/folders/1ODDf71tpDxcJ9tIPO_ESETlgzHx6jKA2?usp=sharingOpen source ↗
  • Please ensure this Microsoft Form is completed, alongside returning the Form of Tender, Pricing schedule spreadsheet and sample menu via email (foodandfunproposals@southwark.gov.uk).Open source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN805638
Status
active
Procurement Method
open
Procurement Method Details
Below threshold - open competition
Main Procurement Category
services
Above Threshold
No
How to submit
All document submissions (including Form of Tender, Pricing schedule spreadsheet and sample menu) are to be emailed to foodandfunproposals@southwark.gov.uk. Please also ensure the separate Microsoft Form is also completed.

Legal basis

Id
2023/54
Scheme
UKPGA

Special regime

lightTouch

Submission terms

Electronic Submission Policy
notAllowed

Tender Period

Ends
22 Mar 2026, 11:59

Enquiry period

Ends
6 Mar 2026, 12:00

Lots and requirements

Entry 1
Id
1
Status
active

Value

Including VAT
5,400,000
Amount
4,500,000
Currency
GBP

Award criteria

Weighting Description
Proposals will be evaluated using a weighted model of 40% Quality, and 60% Price.

Criteria

Criterion 1
Type
price
Name
Price
Description
60%
Criterion 2
Type
quality
Name
Quality
Description
40%

Selection criteria

Criteria

Criterion 1
Description
None.

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Jun 2026, 00:00
Ends
9 Mar 2029, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
85000000
Description
Health and social work services
Entry 2
Scheme
CPV
Id
92000000
Description
Recreational, cultural and sporting services
Entry 3
Scheme
CPV
Id
98000000
Description
Other community, social and personal services

Delivery locations

Entry 1
Region
UKI44
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
L-6
Document Type
biddingDocuments
Description
All tender documents can all be found via this GoogleDrive link (https://drive.google.com/drive/folders/1ODDf71tpDxcJ9tIPO_ESETlgzHx6jKA2?usp=sharing).
Entry 2
Id
L-8
Document Type
biddingDocuments
Description
Please ensure this Microsoft Form is completed, alongside returning the Form of Tender, Pricing schedule spreadsheet and sample menu via email (foodandfunproposals@southwark.gov.uk).
Entry 3
Id
L-7
Document Type
technicalSpecifications
Description
All tender documents, including the specification can be found in this GoogleDrive - https://drive.google.com/drive/folders/1ODDf71tpDxcJ9tIPO_ESETlgzHx6jKA2?usp=sharing
Entry 4
Id
013634-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
13 Feb 2026, 17:18
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
London Borough of Southwark
Id
GB-PPON-PXTW-7647-VDLV

Identifier

Scheme
GB-PPON
Id
PXTW-7647-VDLV

Address

Street Address
Southwark Council
Locality
London
Postal Code
SE1 2QH
Country
GB
Country Name
United Kingdom
Region
UKI44

Contact

Name
Rachel Isted
Telephone
+44 2075257479

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · London · UKI44 · SE1 2QH · United Kingdom
  • Delivery location · UKI44 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 013634-2026Tender notice on Find a Tender ·