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PROCUREMENT OPPORTUNITY

CCS067 Provision of Derbyshire Holiday Activities and Food Programme

Derbyshire County Council · Tender notice on Find a Tender

Tender information last checkedLast checked 25 Sept 2026, 08:46.

Opportunity overview

Derbyshire County Council is seeking a provider to deliver a countywide Holiday Activities and Food (HAF) Programme that improves outcomes for children, young people and families and contributes to reducing inequalities across Derbyshire. The programme aims to ensure that eligible children and young people have access to high-quality holiday provision that supports their physical health, mental wellbeing, personal development and social inclusion. The service will include an effective delivery model that ensures equitable access to provision across Derbyshire and maximises participation from eligible children and young people, bringing a range of stakeholders to create a strong and sustainable network of provision that reflects local needs and priorities. The Council is seeking a provider that can demonstrate strong programme leadership, effective partnership working, robust governance and continuous improvement, ensuring the programme remains responsive to local need whilst delivering measurable outcomes, social value and value for money throughout the contract term.

Classification

  • CPV80000000 — Education and training services
  • CPV85000000 — Health and social work services

Lots

  • Lot 1£8.3m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CCS067
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
services
Above Threshold
Yes
Has Recurrence
Yes
Published risks
Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The contract is dependent upon funding and programme requirements established through the Department for Education's Holiday Activities and Food (HAF) programme and any successor funding arrangements. Future funding allocations, grant conditions, eligibility criteria, reporting requirements, permitted expenditure, programme objectives or delivery requirements may be amended by central government during the contract term. Should such changes occur, the Council may require modifications to contract value, service scope, activity levels, delivery requirements, performance measures, reporting requirements or contract documentation. Changes to national eligibility criteria, target cohorts or Department for Education guidance may affect the number, profile or needs of children eligible to access the service. Should these changes occur, modifications may be required to service capacity, delivery volumes, referral processes, staffing levels and associated contract values. Changes in identified local need, demographic changes, participation levels or access requirements may require delivery arrangements, service locations, delivery models or resource allocation to be amended during the contract term. Should this occur, the Authority may require modifications to ensure equitable access and effective delivery of the service. Demand from children with SEND or other complex needs may differ from forecast levels and may require additional provision, specialist support, adjusted staffing models, amended delivery arrangements or revised service specifications during the contract term. Changes to government reporting, monitoring, evaluation, safeguarding, information governance or audit requirements may require modifications to contract performance measures, management information requirements, reporting processes, systems or documentation.

Legal basis

Id
2023/54
Scheme
UKPGA

Special regime

lightTouch

Covered By

GPA
CPTPP

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
30 Sept 2026, 11:00

Enquiry period

Ends
18 Sept 2026, 14:00

Expected award period

Ends
7 Nov 2026, 23:59

Recurrence

Dates

Entry 1
Starts
1 Jan 2029, 23:59

Contract terms

Financial Terms
See tender documentation

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
10,009,115
Amount
8,340,930
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
cost
Name
Price

Numbers

Entry 1
Number
25
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality

Numbers

Entry 1
Number
65
Weight
percentageExact
Criterion 3
Type
quality
Name
Social Value

Numbers

Entry 1
Number
10
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
See tender documentation
Criterion 2
Type
technical
Description
See tender documentation

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Jan 2027, 00:00
Ends
31 Mar 2029, 23:59
Max Extent Date
31 Mar 2030, 23:59

Renewal

Description
Option to extend for up to a further 12-month period subject to the needs of the Council, Local Government Reorganisation, HAF programme continuation and acceptable provider performance during the period of the contract.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
80000000
Description
Education and training services
Entry 2
Scheme
CPV
Id
85000000
Description
Health and social work services

Delivery locations

Entry 1
Region
UKF1
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
L-1
Document Type
technicalSpecifications
Description
See tender documentation
Entry 3
Id
L-2
Document Type
biddingDocuments
Description
See tender documentation
Entry 4
Id
082231-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
28 Aug 2026, 14:26
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Derbyshire County Council
Id
GB-PPON-PWZQ-2162-JJQL

Identifier

Scheme
GB-PPON
Id
PWZQ-2162-JJQL

Address

Street Address
County Hall
Locality
Matlock
Postal Code
DE4 3AG
Country
GB
Country Name
United Kingdom
Region
UKF13

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Matlock · UKF13 · DE4 3AG · United Kingdom
  • Delivery location · UKF1 · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 011289-2026Preliminary market engagement notice on Find a Tender ·
  2. 082231-2026Tender notice on Find a Tender ·