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PROCUREMENT OPPORTUNITY

SPECIMEN TRANSPORTERS

Cardiff and Vale University health board · Contract details notice on Find a Tender

Tender information last checkedLast checked 3 Oct 2026, 10:02.

Opportunity overview

WEQAS require a specialist packaging solution to distribute External Quality Assessment (EQA) material to more than 35,000 sites globally each month. The packaging must provide a compliant, leak-proof secondary containment for Exempt and Category B Biological Specimens, using sustainable materials where possible.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

MEDDX Solutions limited

Match pending…
Contract value
£436.6k
Awarded
Not supplied
Contract signed
17 Mar 2026
Including VAT
£523.9k
Award ID
1
Status
active
Identifier
GB-PPON PLLG-9559-TNGH
Location
hereford, UKG11, HR2 6NX, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CAV-DIR (25-26) 166
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
The direct award justification applies as the current supplier has historically supplied the specialist specimen transporters and associated packaging products required for the WEQAS service. The products supplied are bespoke and designed specifically to meet WEQAS operational requirements, including unique vial sizes, transport combinations and international biological specimen transport regulations. The transporters incorporate patented leak-proof clamshell technology with integrated absorbent material and are manufactured to meet IATA transport compliance standards. These specifications are essential to ensure the safe and compliant transport of External Quality Assessment materials distributed globally. The products supplied are bespoke to WEQAS and have been developed and refined over a number of years to meet specific operational and regulatory requirements. Replicating this design and manufacturing process with an alternative supplier would present significant technical, regulatory and operational risks, including potential disruption to service delivery. Continuity of supply is critical as WEQAS distributes over 35,000 EQA consignments per month worldwide. Any disruption to packaging supply would impact international distribution and service delivery. Previous market engagement indicated that no alternative suppliers were able to meet the required specification or provide a cost-effective equivalent within operational timescales. For these reasons, the direct award is considered justified due to technical reasons, absence of competition, and the requirement for bespoke specialist products essential for service continuity.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
commodity

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published

Buyer, suppliers and contacts

Organisation 1
Name
Cardiff and Vale University health board
Id
GB-PPON-PPPR-7969-BTJG

Identifier

Scheme
GB-PPON
Id
PPPR-7969-BTJG

Address

Street Address
woodland house
Locality
Cardiff
Postal Code
CF14 4HH
Country
GB
Country Name
United Kingdom
Region
UKL22

Contact

Name
Charlie Webber

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Entry 2
Scheme
UK_CA_DEVOLVED_REGULATIONS
Id
GB-WLS
Description
Welsh devolved regulations apply
Organisation 2
Name
NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)
Id
GB-PPON-PXWV-6492-CGMN
Role Details
Contracting authority

Identifier

Scheme
GB-PPON
Id
PXWV-6492-CGMN

Address

Street Address
4-5 Charnwood Court
Locality
Cardiff
Postal Code
CF15 7QZ
Country
GB
Country Name
United Kingdom
Region
UKL15

Contact

Roles

procuringEntity
Organisation 3
Name
MEDDX Solutions limited
Id
GB-PPON-PLLG-9559-TNGH

Identifier

Scheme
GB-PPON
Id
PLLG-9559-TNGH

Address

Street Address
skylon place
Locality
hereford
Postal Code
HR2 6NX
Country
GB
Country Name
United Kingdom
Region
UKG11

Contact

Roles

supplier

Details

Scale
large
Vcse
No
Public Service Mission Organization
No
Sheltered Workshop
No

Award information

Award 1
Id
1
Status
active
Main Procurement Category
goods

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
34900000
Description
Miscellaneous transport equipment and spare parts

Delivery locations

Entry 1
Region
UKL22
Country
GB
Country Name
United Kingdom

Suppliers

Supplier 1
Id
GB-PPON-PLLG-9559-TNGH
Name
MEDDX Solutions limited

Related lots

1

Contracts and changes

Entry 1
Id
1
Award ID
1
Title
Specimen Transporters
Status
active
Has Renewal
Yes
Above Threshold
Yes
Date Signed
17 Mar 2026, 00:00
No Agreed Metrics Rationale
Formal Key Performance Indicators (KPIs) have not been included within this contract due to the nature of the services being provided. The contract operates on a quotation basis, with individual orders placed as required, and the supplier agreeing to deliver goods within an agreed lead time of six weeks from order confirmation. Performance is therefore managed through order fulfilment, delivery timelines, product quality, and ongoing operational communication rather than through formal KPI metrics. The supplier has an established history of delivering within agreed timescales and meeting the required specifications and service standards. Any performance issues would be managed through contract management processes, including review meetings, order monitoring, and supplier performance discussions where required. Given the low-risk nature of the arrangement, the quotation-based ordering process, and the defined delivery timeframe, it is considered proportionate that formal KPIs are not included within this contract.

Period

Starts
23 Mar 2026, 00:00
Ends
22 Mar 2028, 23:59
Max Extent Date
22 Mar 2030, 23:59

Renewal

Description
A FURTHER TWO (2) YEARS AT THE HEALTH BOARD’S SOLE DISCRETION, EXERCISABLE IN TWELVE (12) MONTH INCREMENTS)

Value

Including VAT
523,899
Amount
436,583
Currency
GBP

Documents

Entry 1
Id
A-14067
Document Type
contractSigned
Description
contract schedule for award
Format
application/pdf
Entry 2
Id
A-14068
Document Type
contractSigned
Description
award letter
Format
application/pdf
Entry 3
Id
A-14080
Document Type
contractSigned
Description
declaration of interest
Format
application/pdf
Entry 4
Id
028588-2026
Document Type
contractNotice
Notice Type
UK7
Description
Contract details notice on Find a Tender
Published
27 Mar 2026, 14:21
Format
text/html

Recorded locations

  • Buyer location · Cardiff · UKL22 · CF14 4HH · United Kingdom

Notice and amendment history

3 published notice versions reviewed by ProcuraAxis.

3 VERSIONS
  1. 011233-2026Transparency notice on Find a Tender ·
  2. 011994-2026Contract award notice on Find a Tender ·
  3. 028588-2026Contract details notice on Find a Tender ·