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PROCUREMENT OPPORTUNITY

Warehouse File Tracking Software

NHS Business Services Authority · Contract award notice on Find a Tender

Tender information last checkedLast checked 24 Sept 2026, 09:51.

Opportunity overview

Following the completion of the procurement, the NHS Business Services Authority (NHSBSA) is awarding a contract for a Warehouse File Tracking Solution that enhances visibility, accuracy, and operational control across Warehouse scanning operations. The solution will support NHSBSA’s scanning operations, which process prescriptions, medical exemption applications, and dental claims. These activities are critical to managing confidential records securely and efficiently across multiple sites. The system will enable tracking of files from receipt through scanning, storage, and eventual destruction, while providing performance statistics and management information for each stage of the operational process. The Total Contract Value includes the 2 x 12 month extension periods and the Implementation Period. The contract value over the term my be impacted by the risks called out in the UK04: Tender Notice.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Asset Workflows Limited

Matched by number
Published award value
£240.2k
Awarded
6 Sept 2026
Award ID
1
Status
pending
Identifier
GB-COH 16996230
Location
London, UKI41, N1 7GU, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
C437355
Status
complete
Procurement Method
open
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
complete

Buyer, suppliers and contacts

Organisation 1
Name
NHS Business Services Authority
Id
GB-PPON-PRLZ-1599-JGTT

Identifier

Scheme
GB-PPON
Id
PRLZ-1599-JGTT

Address

Street Address
Stella House, Goldcrest Way, Newburn Riverside
Locality
Newcastle upon Tyne
Postal Code
NE15 8NY
Country
GB
Country Name
United Kingdom
Region
UKC22

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthorityCentralGovernment
Description
Public authority - central government
Organisation 2
Name
Asset Workflows Limited
Id
GB-COH-16996230

Identifier

Scheme
GB-COH
Id
16996230

Address

Street Address
20 Wenlock Road
Locality
London
Postal Code
N1 7GU
Country
GB
Country Name
United Kingdom
Region
UKI41

Contact

Roles

supplier

Details

Scale
sme
Vcse
No
Public Service Mission Organization
No
Sheltered Workshop
No

Award information

Award 1
Id
1
Title
Warehouse File Tracking Software
Status
pending
Date
7 Sept 2026, 00:00
Main Procurement Category
services
Above Threshold
Yes
Has Renewal
Yes
Assessment Summaries Date Sent
7 Sept 2026, 00:00

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48000000
Description
Software package and information systems
Entry 2
Scheme
CPV
Id
42965100
Description
Warehouse management system
Entry 3
Scheme
CPV
Id
79999100
Description
Scanning services
Entry 4
Scheme
CPV
Id
35126000
Description
Bar code scanning equipment
Entry 5
Scheme
CPV
Id
72212420
Description
Facilities management software development services and software development services suite

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Value

Including VAT
288,262.8
Amount
240,219
Currency
GBP

Suppliers

Supplier 1
Id
GB-COH-16996230
Name
Asset Workflows Limited

Standstill Period

Ends
16 Sept 2026, 23:59

Contract period

Starts
1 Oct 2026, 00:00
Ends
5 Jan 2032, 23:59
Max Extent Date
5 Jan 2034, 23:59

Renewal

Description
The options to extend by up to a maximum of a further 2 x 12 months (max 24 months)

Related lots

1

Documents

Entry 1
Id
084292-2026
Document Type
awardNotice
Notice Type
UK6
Description
Contract award notice on Find a Tender
Published
7 Sept 2026, 11:21
Format
text/html

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Due
25 Sept 2026, 23:59
Status
scheduled

Recorded locations

  • Buyer location · Newcastle upon Tyne · UKC22 · NE15 8NY · United Kingdom

Notice and amendment history

4 published notice versions reviewed by ProcuraAxis.

4 VERSIONS
  1. 010697-2026Preliminary market engagement notice on Find a Tender ·
  2. 044241-2026Planned procurement notice on Find a Tender ·
  3. 058322-2026Tender notice on Find a Tender ·
  4. 084292-2026Contract award notice on Find a Tender ·