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PROCUREMENT OPPORTUNITY

Framework for the Supply and Maintenance of Gym and Studio Equipment - 289-NYC-RS

The North Yorkshire Council · Tender notice on Find a Tender

Tender information last checkedLast checked 20 Sept 2026, 07:39.

Opportunity overview

The Authority intends to appoint one or more appropriately qualified and experienced suppliers to deliver the design, supply, delivery, installation, commissioning, maintenance, and ongoing support of commercial gym and studio equipment across its portfolio of leisure and wellbeing facilities. The framework will enable the renewal and enhancement of fitness services across a range of sites operated or commissioned by the Authority. The scope includes, but is not limited to: • Cardiovascular equipment • Strength training equipment (pin selected, plate loaded, racks, benches and free weights) • Functional training and conditioning equipment • Associated digital platforms where applicable • Training, maintenance, servicing and lifecycle support The indicative framework value is in the region of £7m (inclusive of VAT), subject to final scope and delivery programme. The framework agreement will have a duration of four years. Individual call-off contracts awarded under the framework may extend beyond the framework term and may include optional extension periods, subject to performance and operational requirements. The framework will be divided into the below Lots: • Lot 1 – Cardio Equipment (Including Pin-Selected) to include Digital fitness platforms and integration • Lot 2 – Strength Equipment • Lot 3 – Functional and Studio Equipment • Lot 4 – Group Cycle Bikes (Studios) Suppliers have the ability to apply for one, several or all Lots depending on their capacity to deliver the required services. Each Lot will be evaluated separately. Only one Supplier will be awarded each Lot. The Authority reserves the right to award multiple Lots to the same Supplier, or to award different Lots to different Suppliers.

Classification

  • CPV37420000 — Gymnasium equipment
  • CPV37440000 — Fitness equipments
  • CPV51121000 — Installation services of fitness equipment

Lots

  • Lot 1 – Cardio Equipment (Including Pin-Selected) to include Digital fitness platforms and integration£3.4m
  • Lot 2 – Strength Equipment£1m
  • Lot 3 – Functional and Studio Equipment£700k
  • Lot 4 – Group Cycle Bikes (Studios)£650k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
100113826
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
goods
Above Threshold
Yes
Published risks
The total value of the framework is £7,000,000. While an estimated value has been assigned to each Lot, the Authority reserves the right to allocate the overall value as it deems appropriate based on the demand for services over the four year duration. Whilst the Authority intends to purchase the equipment specified within the Specification, it reserves the right to purchase alternative, replacement, or upgraded equipment where necessary to reflect developments in technology and operational requirements.

Legal basis

Id
2023/54
Scheme
UKPGA

Covered By

GPA

Techniques

Has Framework Agreement
Yes

Framework Agreement

Method
withoutReopeningCompetition
Type
closed
Description
As only one Supplier is appointed under this Framework Agreement in respect of each Lot, Call-Off Contracts within that Lot will be awarded to the Supplier by direct award. The Authority shall identify its requirement and issue an Order Form to the Supplier. The Order Form shall specify the applicable Lot, the Equipment and/or Services required, the quantities, the relevant Site, the required Delivery Date and Delivery Window, together with any Site-specific requirements.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
16 Oct 2026, 12:00

Enquiry period

Ends
9 Oct 2026, 17:00

Expected award period

Ends
11 Dec 2026, 23:59

Lots and requirements

Entry 1
Id
LOT-0000
Title
Lot 1 – Cardio Equipment (Including Pin-Selected) to include Digital fitness platforms and integration
Description
• Cardio equipment must include touchscreen options, available across all primary equipment types, including treadmills, ellipticals, upright and recumbent bikes, climbers, and equivalent cardiovascular equipment. • Pin selected machines must include a user display. • Cardio & Pin Selected equipment must have integration or configurable with a single digital fitness platform including mobile application. • Suppliers shall provide energy-efficient equipment options and identify any self-powered solutions available within their product range. • Single digital platform must have integration with body composition analysis equipment
Status
active

Value

Including VAT
4,180,000
Amount
3,433,333.33
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Equipment Design, Functionality and Innovation

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 2
Type
quality
Name
Digital Solutions

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 3
Type
quality
Name
Gym Design, Layout & Project Delivery

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 4
Type
quality
Name
Service and Maintenance

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 5
Type
quality
Name
Social Value & Environmental Sustainability

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 6
Type
price
Name
Price

Numbers

Entry 1
Number
30
Weight
percentageExact

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Feb 2027, 00:00
Ends
31 Jan 2031, 23:59
Entry 2
Id
LOT-0001
Title
Lot 2 – Strength Equipment
Description
• Plate loaded machines • Racks, benches and frames • Free weights including dumbbells, barbells, Olympic bars, grip discs and bumper plates • Cable machines • Associated accessories for the above-named equipment
Status
active

Value

Including VAT
1,200,000
Amount
1,000,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Equipment Design, Functionality and Innovation

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 2
Type
quality
Name
Gym Design, Layout & Project Delivery

Numbers

Entry 1
Number
25
Weight
percentageExact
Criterion 3
Type
quality
Name
Service and Maintenance

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 4
Type
quality
Name
Social Value & Environmental Sustainability

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 5
Type
price
Name
Price

Numbers

Entry 1
Number
30
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
1 Feb 2027, 00:00
Ends
31 Jan 2031, 23:59
Entry 3
Id
LOT-0002
Title
Lot 3 – Functional and Studio Equipment
Description
Functional Equipment • Functional training equipment and accessories suitable for individual, small group and circuit based training • Modular rigs, frames and functional training systems designed to support scalable and adaptable workout formats • Supply of 3rd Party Equipment for individual equipment such as rowers, ski ergs watt / assault bikes or own brand equivalent Studio Equipment • Functional studio based equipment to support group exercise and holistic training activities for a broad range of users and abilities, with options to support progression, regression and safe independent use • Storage solutions for a wide range of equipment, including wall mounted and freestanding
Status
active

Value

Including VAT
840,000
Amount
700,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Equipment Design, Functionality and Innovation

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 2
Type
quality
Name
Gym Design, Layout & Project Delivery

Numbers

Entry 1
Number
25
Weight
percentageExact
Criterion 3
Type
quality
Name
Service and Maintenance

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 4
Type
quality
Name
Social Value & Environmental Sustainability

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 5
Type
price
Name
Price

Numbers

Entry 1
Number
30
Weight
percentageExact

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Feb 2027, 00:00
Ends
31 Jan 2031, 23:59
Entry 4
Id
LOT-0003
Title
Lot 4 – Group Cycle Bikes (Studios)
Description
• Group cycle bikes designed for use within dedicated indoor cycling studios and programmed group exercise environments • Commercial grade equipment suitable for high frequency, instructor led and virtual cycling sessions • Provision of an enhanced digital experience, incorporating instructor-led and virtual class content and personal fitness tracking functionality. This will be considered an added value feature rather than a mandatory requirement. • Provision of accredited training opportunities relating to the group cycle offer and digital experience described above. This will be considered an added value feature rather than a mandatory requirement.
Status
active

Value

Including VAT
780,000
Amount
650,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Equipment Design, Functionality and Innovation

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 2
Type
quality
Name
Digital Solutions

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 3
Type
quality
Name
Gym Design, Layout & Project Delivery

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 4
Type
quality
Name
Service and Maintenance

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 5
Type
quality
Name
Social Value & Environmental Sustainability

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 6
Type
price
Name
Price

Numbers

Entry 1
Number
30
Weight
percentageExact

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Feb 2027, 00:00
Ends
31 Jan 2031, 23:59

Items and delivery

Item 1
Id
LOT-0000
Related Lot
LOT-0000

Additional Classifications

Entry 1
Scheme
CPV
Id
37440000
Description
Fitness equipments
Entry 2
Scheme
CPV
Id
37420000
Description
Gymnasium equipment
Entry 3
Scheme
CPV
Id
51121000
Description
Installation services of fitness equipment

Delivery locations

Entry 1
Region
UKE2
Country
GB
Country Name
United Kingdom
Item 2
Id
LOT-0001
Related Lot
LOT-0001

Additional Classifications

Entry 1
Scheme
CPV
Id
37440000
Description
Fitness equipments
Entry 2
Scheme
CPV
Id
37420000
Description
Gymnasium equipment
Entry 3
Scheme
CPV
Id
51121000
Description
Installation services of fitness equipment

Delivery locations

Entry 1
Region
UKE2
Country
GB
Country Name
United Kingdom
Item 3
Id
LOT-0002
Related Lot
LOT-0002

Additional Classifications

Entry 1
Scheme
CPV
Id
37440000
Description
Fitness equipments
Entry 2
Scheme
CPV
Id
37420000
Description
Gymnasium equipment
Entry 3
Scheme
CPV
Id
51121000
Description
Installation services of fitness equipment

Delivery locations

Entry 1
Region
UKE2
Country
GB
Country Name
United Kingdom
Item 4
Id
LOT-0003
Related Lot
LOT-0003

Additional Classifications

Entry 1
Scheme
CPV
Id
37440000
Description
Fitness equipments
Entry 2
Scheme
CPV
Id
37420000
Description
Gymnasium equipment
Entry 3
Scheme
CPV
Id
51121000
Description
Installation services of fitness equipment

Delivery locations

Entry 1
Region
UKE2
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
088717-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
18 Sept 2026, 14:02
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
The North Yorkshire Council
Id
GB-PPON-PNXY-8263-XCNL

Identifier

Scheme
GB-PPON
Id
PNXY-8263-XCNL

Address

Street Address
County Hall, Racecourse Lane,
Locality
Northallerton
Postal Code
DL7 8AD
Country
GB
Country Name
United Kingdom
Region
UKE22

Contact

Telephone
+44 1609533450

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Northallerton · UKE22 · DL7 8AD · United Kingdom
  • Delivery location · UKE2 · United Kingdom

Notice and amendment history

3 published notice versions reviewed by ProcuraAxis.

3 VERSIONS
  1. 010504-2026Preliminary market engagement notice on Find a Tender ·
  2. 048379-2026Pipeline notice on Find a Tender ·
  3. 088717-2026Tender notice on Find a Tender ·