- Id
- DN808425
- Status
- active
- Procurement Method
- open
- Procurement Method Details
- Open procedure
- Main Procurement Category
- services
- Above Threshold
- Yes
- How to submit
- Tender documents must be obtained and submitted electronically via the Council's electronic tender platform East Midlands Tenders (https://www.eastmidstenders.org/).
Potential bidders should register/log-in to the platform and search for the opportunity using the reference DN808425.
- Published risks
- The following known contract risks have been identified.
The risks are not listed in any order of priority or importance.
Should any risk materialise the Council would seek to rely on the provisions of Schedule 8 of the Procurement Act 2023 (Permitted Contract Modifications) to modify the Terms and Conditions of Contract contained within Appendix D of the tender documents and /or the Specification, the operation of the framework, the scope of the framework, the duration of the framework and any call-off contracts issued under it, the EPP SPA, the overall Framework Agreement value and/or individual Lot contract values. Any proposed modifications will be communicated to suppliers prior to implementation and will go no further than necessary to treat the materialised risk :
a. Financial Risk - the Council spends more than the estimated contract value advertised in the Tender Notice through the framework agreement, due to higher demand which cannot be estimated at the tender stage. As this is a new service it is not possible to accurately estimate what the spend through the framework will be, either overall or on an individual Lot basis. Individual Lot values of £20m per Lot have been split evenly for the purpose of the Tender Notice as no historic spend data is available and as the service is demand led, no accurate estimate can be made of what future spend may be under any individual Lot. Individual Lot values may therefore increase or decrease throughout the life of the framework requiring modification to individual Lot values.
b. Financial Risk - National or local policy changes in relation to the provision of the types of transport required under the framework means the Council usage of the framework is less than anticipated. Suppliers are reminded that the Council gives no guarantees as to the level of business available under either the overall framework or individual Lots.
c. Legislative or Regulatory Risk - changes to legislation or regulations pertaining to the delivery of transport services necessitates a change to the specification or terms and conditions of contract.
d. Local Government Re-Organisation (LGR) Risk - LGR may affect the Council's requirements under this framework agreement.
e. Council Policy, Priorities and Strategic Outcomes Risk - the Council may change its stated policies, priorities and/or strategic outcomes which may affect the Councils requirements under this framework.
f. Council Process Change Risk - the Council from time to time may change its processes which may affect this framework. Changes could include, but are not limited to, invoice payment processes, implementation of mandatory No Purchase Order, No Pay policy, data protection processes, safeguarding processes, health and safety processes, supplier training requirements etc. This list is not exhaustive and process changes could apply to any aspect of the Council's operations.
g. Specification Risk - the Council identifies areas (which could not have been identified at award stage) where service delivery or safeguarding provisions requires improvement.
h. Framework Process Risk - After the framework is implemented, the Council and/or suppliers may identify operational aspects that are not functioning as intended.
i. Force Majeure, Global or Local Events Risk - Force Majeure, global or local incidents occur which impacts the delivery of services under the framework agreement. These may include, but are not limited to, force majeure events as defined in Schedule 2 (Definitions) of the Framework Agreement, and other incidents/events such as adverse weather, school closures, closure of social care establishments etc.
J. Resource Risk - Unforeseen events leads to a lack of supplier resource within the market (e.g. a shortage of vehicles, fuel, drivers or escorts) which impacts on the Suppliers ability to deliver the service.
K. DBS Update Service Risk - the Authority may require the use of the DBS Update Service during the term of the Framework.