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PROCUREMENT OPPORTUNITY

Provision of Electronic Patient Record System - Mental Health

South West Yorkshire Partnership NHS Foundation Trust · award, contract

Tender information last checkedLast checked 5 Oct 2026, 04:27.

Opportunity overview

Provision of Electronic Patient Record System for Mental Health Services

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

THE PHOENIX PARTNERSHIP (LEEDS) LTD

Matched by exact name
Published award value
Value not stated
Awarded
Not supplied
Contract signed
20 Jan 2026
Award ID
005513-2026-1
Status
active
Identifier
04077829
Location
Leeds, UK, LS18 5PX, United Kingdom

Classification

  • CPV48180000 — Medical software package

Lots

  • Provision of Electronic Patient Record System for Mental Health ServicesValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-060b9d
Status
complete
Main Procurement Category
goods
Procurement Method
limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
South West Yorkshire Partnership NHS Foundation Trust has two existing contracts in place for the provision of Electronic Patient Record (EPR) systems. One contract is due to expire on 21 February 2026, while the other 31 May 2028. The Trust is planning a fully compliant competitive procurement, to be undertaken collaboratively with other NHS Trusts across the South and West Yorkshire region, for the future provision of an Electronic Patient Record System.<br/><br/>In order to facilitate a single aligned procurement and avoid fragmentation of approach, the Trust proposes to extend the EPR contract due to expire on 20 February 2026 by a period of two years. This extension is intended solely to align contract end dates and to provide sufficient time for the completion and implementation of the planned collaborative procurement.<br/><br/>The Trust considers that the proposed modification is permitted under Regulation 72(1)(b) and/or Regulation 72(1)(c) of the Public Contracts Regulations 2015. The EPR system is business-critical and integral to the Trust’s clinical and operational functions. A change of supplier during this interim period would present significant operational risk, including risks associated with system transition, data migration, interoperability and user retraining, and would result in disproportionate cost and disruption.<br/><br/>The extension is time-limited, does not materially alter the scope or nature of the services, and does not provide for any automatic further extension. The Trust will proceed with a competitive procurement for the replacement contract.

Legal basis

Id
32014L0025
Scheme
CELEX

Classification

Scheme
CPV
Id
48180000
Description
Medical software package

Covered By

GPA

Procedure reasons

Entry 1
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Id
D_OUTSIDE_SCOPE
Description
The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1
Id
1
Description
Provision of Electronic Patient Record System for Mental Health Services
Has Options
No

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKE44

Delivery Location

Description
Fieldhead Hospital

Buyer, suppliers and contacts

Organisation 1
Name
South West Yorkshire Partnership NHS Foundation Trust
Id
GB-FTS-101569

Identifier

Legal Name
South West Yorkshire Partnership NHS Foundation Trust

Address

Street Address
Ouchthorpe Lane
Locality
Wakefield
Region
UKE45
Postal Code
WF1 3SP
Country Name
United Kingdom

Contact

Name
Gary Garvey
Telephone
+44 1226644048

Roles

buyer
reviewBody

Details

Classifications

Entry 1
Scheme
TED_CE_ACTIVITY
Description
Healthcare
Organisation 2
Name
THE PHOENIX PARTNERSHIP (LEEDS) LTD
Id
GB-FTS-106505

Identifier

Legal Name
THE PHOENIX PARTNERSHIP (LEEDS) LTD
Id
04077829

Address

Street Address
129 Low lane
Locality
Leeds
Region
UK
Postal Code
LS18 5PX
Country Name
United Kingdom

Roles

supplier

Details

Scale
large

Award information

Award 1
Id
005513-2026-1
Status
active

Related lots

1

Suppliers

Supplier 1
Id
GB-FTS-106505
Name
THE PHOENIX PARTNERSHIP (LEEDS) LTD

Contracts and changes

Entry 1
Id
005513-2026-1
Award ID
005513-2026-1
Status
active
Date Signed
20 Jan 2026, 00:00

Recorded locations

  • Buyer location · Wakefield · UKE45 · WF1 3SP · United Kingdom
  • Delivery location · UKE44

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 005513-2026award, contract ·